How to do business with us

Peel Region uses bids&tenders^® for all bid opportunities.

All bid opportunities can be viewed on the Peel Region bids&tenders^® website.

Create a free account to receive email notifications of any bid opportunities matching your organization's commodity type.

Benefits and fees for using bids&tenders^®

Using bids&tenders^® offers many benefits including unlimited access to bid postings from all agencies using bids&tenders^® in Canada.

You can register for bids&tenders^® to download bid documents and receive notifications about new bid opportunities.

An annual subscription fee will give you unlimited access to bid postings from all agencies using bids&tenders^® in Canada. A one-time, pay-per-bid option is also available. You can preview bid documents without payment.

Registering as a bidder does not guarantee bidding opportunities or contract award.

For more information on bids&tenders^®, email Procurement or call 905-791-7800 ext. 4303. You can also visit bids&tenders^® to learn about the benefits of the new procurement platform for you.

Creating and managing your account

You can make bidding easier if you create a free vendor account.

If other individuals in your organization require access to view, edit, acknowledge agenda, submit, or withdraw bids on your behalf, they can be added by clicking on the "add another contact" button once a primary account has been created.

When creating a Vendor Account do not invite additional contacts that you do not want to have access to view, edit, submit, or withdraw your bids or who may be in direct competition. For example, a company may have two divisions that could be competing for the same Bid Opportunity.

It is your sole responsibility to keep your additional invited contacts current and delete any contacts that you do not want to have the ability to submit, edit or withdraw your company bid submissions (for example, delete any contact that is no longer employed with your company).

Accounts are associated with your e-mail address. An organization can have numerous contacts under the company profile. Once a primary account has been created, the organization has the option to add multiple users who will have the same access to the Bid Opportunities site.

If you are unsure if your company has an account, please email bids&tenders^®.

Submitting, editing, or withdrawing your bid submission

If you try to process your bid submission past the closing date and time, you will receive a message stating that you have missed the deadline, and your bid cannot be accepted.

Bidders may edit or withdraw their bid submission at any time before the closing time and date. Bidders will automatically receive an e-mail notification confirming their bid submission.

Technical Issues

If you are having difficulty submitting a bid, check the following:

1. Ensure you are using the recommended internet browsers: Mozilla Firefox or Google Chrome.
2. Make sure you have a reliable internet connection.
3. In the submission, every tab must have a green checkmark indicating that all the mandatory requirements have been completed. If a field has been missed, there will be a red exclamation mark.
4. In the "Preview My Bid" tab, a red box will appear indicating warnings and errors in the bid submission. Click or tap the "Fix it!" button and the system will direct you to the error's location.

If you still experience any difficulties, email bids&tenders^®.

Status

To see the status of the bid, go to the search engine, change the status to "All" and enter the Bid Document Number. The status of a bid will be indicated under "BidDetails".

Prior to bid closing, the list of plan takers will be available to view. Once the bid has closed, a summary of bid submissions, plan takers and award results (if available) is posted in the Bid Details section after the bid.

Only electronic submissions will be accepted. Bidders' complete electronic bid submissions must be received through the bids&tenders^® website in accordance with the Submission Instructions contained within the bid document.

Electronic submissions

Procurement at Peel Region only accepts electronic bid submissions.

Bidders must submit their complete bid through the bids&tenders^® website, in accordance with the Submission Instructions outlined in the bid document.

Digital bonds

All forms of bond required by Procurement at Peel Region including bid, performance, labour, and material bonds, must be submitted as digital bonds.

If a bid bond is required, it must be included as part of the electronic bid submission.

If performance, labour, or material bonds are required, they must be submitted by the awarded vendor as part of the post-award documentation.

For information about development charge bonds, please contact Treasury Services.

All Claims for Lien must be electronically submitted to Peel Region as a mandatory method.

To submit any Claims for Lien attached to Peel-Region-owned premises, email the Regional Clerk.

Claims for Lien received by email after 5 p.m. local time are deemed to have been given on the following business day.

Lien claimants are encouraged to seek independent legal advice prior to preserving a Claim for Lien.

Background

On October 1, 2019, subsection 34 (3.1) of the Construction Act came into force and states that where the owner of the premises is a municipality, a claim for lien shall be given to the clerk of the municipality.

Ontario Regulation 304/18, as amended by Ontario Regulation 112/19, made under the Construction Act, allows a municipality to choose a mandatory method by which a claim for lien shall be given.

Section 16 of the Construction Act provides that a lien does not attach to a premises owned by a municipality, but rather, constitutes a charge upon the holdback to be retained.

Vendors who provide services for Peel Region must comply with the acts, regulations, codes, and regional guidelines that are relevant to the project.

As a bidder, you may be required to review and or submit certain documents to support your bid.

Certificates, codes, and compliance requirements

You will need Microsoft Word installed on your device to complete our forms and to read our Code of Conduct.

Insurance

Complete and submit the Certificate of Insurance form to certify that your insurance policies are valid.

Health and safety

Complete the Health and Safety Acknowledgement form to verify that you will fulfill all relevant health and safety requirements for the project.

On-site rules

Access our Vendor Code of Conduct.

Accessibility for people with disabilities

1. Read the Accessibility for Ontarians with Disabilities Act (AODA).
   All vendors who provide services for Peel Region must comply with the AODA in providing goods or services to people with disabilities. We will consider accessibility for people with disabilities when making procurement evaluations.
2. Complete the Accessibility for Ontarians with Disabilities Acknowledgement. When required, print, complete, and sign this form to show that you acknowledge AODA requirements and regulations.
   You will need Microsoft Word to open this document.
3. If you are providing digital assets — any content that can be stored or transmitted electronically, such as photos, videos, or data — for Peel Region, refer to our web accessibility statement for content providers for requirements and resources.

Design, specifications, and procedures

Refer to the Public Works Design, Specifications and Procedures Manual.

Consultants, engineers, inspectors, and regional employees who design Peel Region plants and services, or handle submissions of engineering proposals and agreements (or both) for land development, use this resource.

Payment information for vendors

We promptly pay vendors through electronic funds transfer (e-transfer). Once you're awarded a project, review all applicable accounts payable information.