Accounts Payable

Where to send your invoice

Send your invoice to the person who ordered the service or merchandise (or both) at the address provided when the order was made.

Invoices for Peel Housing Corporation

We prefer to receive invoices for the Peel Housing Corporation digitally. Send your invoice through either TempoBox (a designated electronic workspace) or email us.

If you prefer to send an invoice to Peel Housing Corporation by mail, address it to our centralized Post Office box at:

Peel Housing Corporation
c/o Peel Living
Accounts Payable
PO Box 625
Brampton, ON L6V 2L6

Required invoice information

Always ensure that any invoice you're submitting has the:

• Invoice date.
• Invoice number.
• Name of person who ordered the goods or service (or both).
• Contract number.
• Purchase order (PO) number.
• Work order (WO) number (if applicable).
• Site-specific identification or name (or both).
• Service report number (if applicable).
• Date the service was ordered.
• Dates the service was started and completed.
• Detailed description of the work that was performed.

Changing your address or phone number

1. Craft a letter that details the changes and is signed by an authorized company officer on original letterhead. Address the letter to the Vendor Input Co-ordinator's attention.
2. Email the letter.
3. Expect a phone call from us confirming the change.

Registering for direct deposit payment

We pay vendors through direct deposit.

Direct deposit reduces the risk of fraud and lets us pay you faster.

Setting up or changing your direct deposit information

1. Download Accounts Payable Application For Vendor Direct Deposit Form.
2. Ensure that the form is signed by 2 authorized company officers.
3. Attach a void cheque.
4. Email the form.
5. You will receive a phone call and an email to validate the change in your banking information.

We will call and email you to confirm the change in your banking information.

With direct deposit, you will automatically receive an e-mail outlining the details of the upcoming payment.

Our payment terms

Our payment terms are net 30 days for Peel Region vendors and net 60 days for Peel Housing Corporation vendors. We can pay you within these payment terms provided that:

1. The department who has ordered the good or service has provided Accounts Payable with approval to pay the invoice.
2. We've received your direct deposit information.

Guidelines around early payment

If you want to be paid sooner than net 30 days, we will provide payment ahead of time if:

• You offer a discount for early payment, and
• We already have the invoice approved by the person purchasing your product or service.

For general information, email General inquiries.

For specific information, email:

• Accounts Payable Supervisor
• Peel Housing Corporation
• Vendor information changes

Be sure to reconcile your accounts frequently, preferably every 30-60 days, to catch any possible fraudulent activity.

Ways to prevent fraud

You can prevent fraud from happening to you by:

• Using only your personal email for subscriptions or giveaways, never your work email.
• Logging into your work account through only secure networks, never through public insecure networks or on a public device.
• Reporting emails that are suspicious as phishing through your email application.
• Logging into your bank through only secure networks, never through public insecure networks or on a public device.
• Sending confidential or private information through secure channels, never through email.

If your email or bank account has been compromised.

If you know or suspect that your company's email or bank account has been compromised, email:

• Accounts Payable and the Accounts Payable Supervisor, stating the kind of fraud that's taken place.
• Your internal Peel Region partner.

Letting us and your internal partner know as soon as possible can prevent losses from happening. Accounts Payable contact will follow up with you with next steps.

Changing your banking information after fraud

Refer to Setting up or changing your direct deposit information if you know or suspect there's been fraudulent activity in your bank account.