Accounts Payable
We pay bills in a timely manner using electronic funds transfer. Our team works hard to ensure that all payments are up to date.
For more information on how to become a vendor or to view bid documents, refer to Procurement.
Required invoice information
Always ensure that any invoice you're submitting has the:
- Invoice date.
- Invoice number.
- Name of person who ordered the goods and/or services.
- Contract number.
- Purchase order (PO) number.
- Work order (WO) number (if applicable).
- Site-specific identification and/or name.
- Service report number (if applicable).
- Date the service was ordered.
- Dates the service was started and completed.
- Detailed description of the work that was performed.
Where to send your invoice
Send your invoice to the employee contact who placed the order for the service, merchandise, or both, using the address provided at the time of purchase.
Invoices for Peel Housing Corporation
We prefer to receive invoices for the Peel Housing Corporation digitally. Send your invoice through either TempoBox (a designated electronic workspace) or email us.
If you prefer to send an invoice to Peel Housing Corporation by mail, address it to our centralized Post Office box at:
Peel Housing Corporation
c/o Peel Living
Accounts Payable
PO Box 625
Brampton, ON L6V 2L6
Changing your address or phone number
- Prepare a letter on your company’s official letterhead, outlining the details of the changes. Ensure the letter is signed by an authorized company officer and addressed to the attention of the Vendor Input Coordinator.
- Email the letter.
- Expect a phone call from us confirming the change.
Registering for direct deposit payment
We pay vendors through direct deposit.
Direct deposit reduces the risk of fraud and lets us pay you faster.
Setting up or changing your direct deposit information
- Download Accounts Payable Application For Vendor Direct Deposit Form.
- Ensure that the form is signed by 2 authorized company officers.
- Attach a void cheque.
- Email the form.
We will call and email you to confirm the change in your banking information.
Once your direct deposit is set up, you will automatically receive an e-mail outlining the details of the upcoming payment.
Our payment terms
Our payment terms are net 30 days for Peel Region vendors and net 60 days for Peel Housing Corporation vendors. We can pay you within these payment terms provided that the department who has ordered the goods or services has provided Accounts Payable with approval to pay the invoice.
Ways to prevent fraud
- Use electronic funds transfer (EFT) instead of checks.
- Require multi-level approval for payments.
- Reconcile accounts regularly (every 30–60 days).
- Never share banking details via email.
- Use secure networks for financial access. Limit access to payment systems.
If your email or bank account has been compromised.
If you know or suspect that your email or bank account has been compromised, take immediate action by emailing your internal Peel Region partner and the Accounts Payable Supervisor. Be sure to include the details of the suspected fraud.
Notifying us can help prevent potential losses. The Accounts Payable team will follow up with next steps.
Updating banking information after fraud
If you suspect fraudulent activity in your bank account, please refer to Setting up or changing your direct deposit information for guidance on updating your banking details.