Interim Period Approvals Committee

Enacted Pursuant to By-law 15-2020

Purpose of the committee

To oversee any matters requiring Council's approval, as authorized by section 23.1 or section 275(6) of the Municipal Act, 2001, c.25 as amended;

To approve award of Direct Negotiation procurements greater than $100,000 to $250,000, requiring an urgent response between regularly scheduled Regional Council meetings, in compliance with the Regional Procurement By-law; and, should IPAC be required to approve awards of Direct Negotiation procurements that Council be notified immediately of the award decision with justification;

To provide assurance to the public that the continuity of conduct of regional business is administered in an efficient, effective and economical manner.

Membership

The Committee shall be comprised of the Chairs and Vice-Chairs of the Enterprise Programs and Services, Public Works, Health, Human Services, and Planning and Growth Management sections of Regional Council, and the Regional Chair as ex officio, for a total of eleven members.

Quorum

Four members of the Committee, with representation from each local municipality, shall constitute a quorum.

Election of Chair and Vice-Chair

The Committee will elect from among its members a Chair and Vice-Chair, and this election shall be held at the

first meeting of the Committee in each term of Council.

The Committee shall appoint a Vice-Chair who may act in the capacity of Chair and exercise all the rights, powers and authorities of the Chair when the Chair is absent through illness or otherwise, or is absent from the office in course of his or her duties, or on vacation or on an approved leave.

Term of Appointment

The term of appointment of the Committee will be for the remainder of the present term of Council.

Meetings

Meetings will be scheduled at the call of the Chair of the Committee. A designate of the Regional Clerk will serve as the secretary to the Committee and provide administrative support.