The Regional Municipality of Peel
By-law number 62-2026

A by-law to amend By-law 45-2023 being a by-law to govern the procurement and disposal of goods and services.

Whereas, the Council of the Regional Corporation enacted By-law 45-2023 on October 12, 2023, to govern the procurement and disposal of goods and services;

And whereas, the Council of the Regional Corporation has by resolution 2025-244, passed on April 10, 2025, authorized the enactment of amending by-law 19-2025 to enable the prioritization of Canadian and other non-U.S. Goods and Services over those of the U.S. where feasible;

And whereas, the Council of the Regional Corporation has by resolution passed on September 24, 2026, authorized the enactment of a by-law to further amend By-law 45-2023 to address procurement authority for the Regional Corporation’s Auditor General, and to incorporate the implementation of a Vendor Suspension Policy;

Now therefore, the Council of the Regional Corporation enacts as follows:

1. That section 2.1 of Part II (Definitions) of By-law 45-2023 be amended to add the following new definitions in alphabetical order:
   
   “Auditor General” means the Auditor General of The Regional Municipality of Peel and “Office of the Auditor General” has a corresponding meaning and includes the Auditor General and all employees employed therein.
   
   “Vendor Suspension Policy” means the protocol setting out the process for suspending suppliers from participation in the Region’s procurement processes.
    
2. That section 2.1 of Part II (Definitions) of By-law 45-2023 be amended to delete the definition for “Department Head” in its entirety and to replace same with the following new definition:
   
   “Department Head” includes the Chief Administrative Officer, the Auditor General, and any officer or employee of Peel who is designated as a Commissioner or Department Head, or any person who has been authorized to temporarily act as either of the above.
    

3. That Part III (Application) of By-law 45-2023 be amended to add the following new section 3.3:

   3.3

   “Except as otherwise set out in Part XXIII, this By-law also applies to the Office of the Auditor General, with such modifications as are reflected in this By-law to enable it to carry out its independent statutory functions under Part V.1, Accountability and Transparency, of the Municipal Act, 2001, and Regional By-law 39-2025 as amended.”

4. That Section 5.1 of Part V (Procurement Authorities and Responsibilities of Director of Procurement) of By-law 45-2023 be deleted in its entirety and replaced with the following:

   “5.1

   Unless otherwise provided in accordance with this By-law:

   1. the Director of Procurement and the authorized employees of Procurement shall act as agents for Peel for the procurement of all Goods and Services, and shall be responsible for providing all necessary advice and services required for such procurements in accordance with a method of procurement authorized under this By-law. In doing so, the Director of Procurement may delegate to authorized employees of Procurement, such portions of authority delegated to him or her under this By-law, provided that such delegation shall not exceed the limits of the authority of the Director of Procurement under this By-law, including the financial limits delegated to him or her in Schedule “B”; and
   2. the Director of Procurement shall have authority and responsibility for approval of Procurement Processes including oversight of the manner in which procurements are conducted and ensuring compliance with this By-law.

5. That Section 5.8 of Part V (Procurement Authorities and Responsibilities of Director of Procurement) of By-law 45-2023 be amended to add the following new subsection (l):
   
   (l) the development, conduct, use and application of a Vendor Suspension Policy;
    

6. That Section 5.11 of Part V (Procurement Authorities and Responsibilities of Director of Procurement) of By-law 45-2023 be deleted in its entirety and replaced with the following:

   “5.11

   Where any Goods and Services are to be delivered confidentially, whether or not they are Procured using Direct Negotiation, the Chief Administrative Officer, or any employee designated by them, or the Auditor General when carrying out its independent statutory functions as set out in section 3.3 above, may act as agent and provide the necessary advice and services which would otherwise be provided by Procurement under 5.1 and shall make the record required under 5.10. All such acquisitions shall be reported annually and confidentially by the Chief Administrative Officer, or the Auditor General, as applicable, to Regional Council.”

7. That 8.1 of Part VIII (Contract Increases) of By-law 45-2023 be amended as follows:
   1. subsection 8.1(c) shall be amended to add the words “or the Auditor General where the procurement was carried out on behalf of the Office of the Auditor General,” after the words “Contract Increases may be approved by either the Chief Financial Officer, the Director of Procurement or their delegate,”;
   2. subsection 8.1(c)(iii)(A) shall be amended to add the words “or the Auditor General where the procurement was carried out on behalf of the Office of the Auditor General,” after the words “approval of the Director of Procurement, or their delegate,”;
   3. subsection 8.1(c)(iii)(B) shall be amended to add the words “or the Auditor General where the procurement was carried out on behalf of the Office of the Auditor General,” after the words “approval of the Director of Procurement, or their delegate,”;
   4. subsection 8.1(c)(iii)(C) shall be amended to add the words “or the Auditor General where the procurement was carried out on behalf of the Office of the Auditor General,” after the “approval of the Chief Financial Officer,”;
   5. subsection 8.1(e)(i) shall be amended to add the words “or the Auditor General where the procurement was carried out on behalf of the Office of the Auditor General,” after the words “approval of the Director of Procurement, or their delegate”;
   6. subsection 8.1(e)(ii) shall be amended to add the words “or the Auditor General where the procurement was carried out on behalf of the Office of the Auditor General,” after the words “approval of the Director of Procurement, or their delegate,”;
   7. subsection 8.1(e)(iii) shall be amended to add the words “or the Auditor General where the procurement was carried out on behalf of the Office of the Auditor General,” after the words “approval of the Chief Financial Officer,”.

8. That a new Part XXIII – Procurement Authority of the Auditor General be added to By-law 45-2023 as follows:

   23.1

   For the purposes of carrying out their independent statutory functions in confidence, the Auditor General shall have the responsibility and authority for approving the procurement of Goods and Services for the Office of the Auditor General as may be required to perform its duties respecting audit matters assigned to the Auditor General by Council, or as otherwise set out under the Municipal Act, 2001, or By-law 39-2025, as may be amended.

   23.2

   The procurement of all Goods and Services undertaken by or for the Office of the Auditor General shall be subject to the procurement approval authorities outlined in Schedule “B” to this By-law and shall not exceed the limits of the authority of the Auditor General under this By-law, including the financial limits delegated to them in Schedule “B”.

   23.3

   Notwithstanding section 23.1 above, the Director of Procurement shall remain responsible for approving Procurement Processes as set out in subsection 5.1(b).

9. That Schedule “B” of By-law 45-2023 be amended to delete the schedule in its entirety and to replace same with a revised Schedule “B” as attached hereto.
    
10. That this by-law comes into effect on the date it is passed.

READ THREE TIMES AND PASSED IN OPEN COUNCIL this 24th day of September, 2026.