Sustainability – 6 Month Reporting

Agency Information Agency Name (required) Contact Name (required) Contact Phone (required) Contact Email (required)

Fund Information Application number (required) What significant organizational changes (if any) has your organization experienced since your application? (i.e. staffing or other) Please explain (required) Have there been, or do you anticipate any significant staffing changes? (required) Are you on track with using the allocated funding for the purpose as outlined in your contract? (required) If no, please explain

Indicators

This tool is meant to derive the capacity level of agencies in terms of sustainability. Please rate how well your organization performs or accomplishes the indicator statements.

Five dimensions identified for this assessment include:

Community Impact
Financial Sustainability
Sectoral Engagement/Partnership
Leadership
Program/Service Delivery Capacity

The tool includes 23 statements on a 5 point scale, on a continuum from not meeting the performance requirement, to exceeding it.

The scale is defined as follows:

Rating	Rating Description	Detailed Information	Rating View
1	We do not meet this performance requirement	Performance levels in this area are non-existent. Practices must be developed and implemented to meet normal expectations.	Underdeveloped
2	We marginally meet this performance requirement	Performance levels in this area are low. Improvement is needed to meet normal expectations.	Needs Improvement
3	We meet this performance requirement	Performance levels in this area are satisfactory and meet normal expectations.	Proficient
4	We exceed this performance requirement	Performance levels in this area are high and sometimes exceed normal expectations.	Strong Very Good
5	We excel this performance requirement	Performance levels in this area are consistently high and far exceed normal expectations.	Excellent

Section 1: Community Impact

Indicators (Statement)		Rating (1-5)
1	We make our program and service delivery decisions based on evidence
2	We use evidence to demonstrate the needs of the population group and community we target with our programs and services
3	We have a framework in place to measure the performance of our programs and services and we track our results
4	We have an evaluation framework in place for each of our programs and services

Section 2: Financial Sustainability

Indicators (Statement)		Rating (1-5)
1	We excel (or do a good job) at identifying and securing new funding
2	Our agency's funding is diversified (Not more than 60% of our budget is funded from the same funding source)
3	We hold successful fundraising initiatives that meet or exceed our fundraising goals
4	We continually analyze and implement cost-effective measures for our programs, services, and administration

Section 3: Sectoral Engagement/Partnership

Indicators (Statement)		Rating (1-5)
1	We coordinate programs and services in the community with partners outside of our agency
2	We coordinate roles and resources in the community with partners outside of our agency
3	We are active participants in sector-level planning initiatives

Section 4: Leadership

Indicators (Statement)		Rating (1-5)
1	Our board provides appropriate support and advice to our ED
2	Our ED's roles and responsibilites are clear and appropriate for the designated position
3	Our senior managers' roles and responsibilities are clear and appropriate for the designated positions
4	Our ED (is able to) influence the direction of the organization
5	Our senior managers are able to influence the direction of the organization
6	Our ED has a positive impact on the cause our agency is working for
7	Our senior managers have a positive impact on the cause our agency is working for
8	We developed new relationships and improve existing relationships with our funders and investors
9	We developed new relationships and improve existing relationships with other stakeholders in our sector

Section 5: Program/Service Delivery Capacity

Indicators (Statement)		Rating (1-5)
1	We have adequate staff with the appropriate level of knowledge and experience to deliver our programs and services
2	We have adequate resources (either financial or in-kind) to operate our services and programs at an optimal level
3	We have the proper facilities (including equipment) to deliver our services and programs at an optimal level

I certify that the information provided in this report is accurate, complete and endorsed by the organization I represent and that I have authority to bind the organization. (required) I certify that the Organization Profile has been updated in Smart Simple as necessary with the submission of this report. (required)

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