BOARD OF DIRECTORS
M I N U T E S PHC-2015-3
May 7, 2015
The Peel Housing Corporation met on Thursday, May 7, 2015 at 8:35 a.m., in the Conference Centre, 1st Floor, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.
Members Present: D. Austin; F. Dale; S. Elias; V. Hall; R. Mendis; C. Fonseca; P. Palleschi; B. Shaughnessy; E. Moore Members Absent: G. Miles; C. Parrish Also Present: D. Szwarc, Chief Administrative Officer, Region of Peel; M. Mwarigha, General Manager; D. Bingham, Treasurer; J. Arcella, Deputy Treasurer, B. Colavecchia, Manager, Housing Operations and Tenancy Management; Mary Jo MacCrae, Manager, Housing Operations and Tenancy Management; P. O’Connor, Corporate Counsel; A. Macintyre, Corporate Secretary; C. Law, Deputy Corporate Secretary
Chaired by President P. Palleschi
1. DECLARATIONS OF CONFLICTS OF INTEREST – Nil
2. APPROVAL OF MINUTES
Moved by Director Hall,
Seconded by Director Shaughnessy;
That the April 2, 2015 Peel Housing Corporation (PHC-2/2015) Meeting Minutes be approved.
3. APPROVAL OF AGENDA
Moved by Director Elias,
Seconded by Director Mendis;
That the agenda for the May 7, 2015, Peel Housing Corporation Board of Directors meeting include a delegation from the General Manager regarding updates to ongoing staff work, to be dealt with under Delegations – Item 4.2;
And further, that the agenda also include an oral update from Bruno Colavecchia, Manager, Housing Operations and Tenancy Management regarding several administrative matters, to be dealt with under Other Business – Item 7.1;
And further, that the agenda for the May 7, 2015, Peel Housing Corporation Board of Directors meeting be approved, as amended.
4.1 Carolyn Kearns, Management Consultant, Regarding Excellence in Not for Profit Governance
Carolyn Kearns, Management Consultant, provided the Board with information regarding effective not-for-profit board best practices, and performing the following essential roles for their organization: completing formal strategic planning exercises; monitoring executive performance; formulating policy and having clear decision making; providing strong financial oversight; ensuring effective communications; and coherently and firmly self-managing as a single body that achieves its goals and objectives.
President Palleschi thanked Carolyn Kearns for her presentation, and informed staff that a future session on development and its related costs would be of great value to the Board.
Director Fonseca stated that currently the Association of Municipalities of Ontario (AMO) have organized a housing working group of various stakeholders, and suggested that staff could look at inviting this group to speak to the Board on the topic of advocacy for increased housing funding to the higher levels of government.
Additional Item - Item 4.2:
4.2 M.S. Mwarigha, General Manager, Peel Housing Corporation, Providing the Board with an Update on Ongoing Staff Work Related to Several Emerging Issues
M.S. Mwarigha, General Manager, Peel Housing Corporation (PHC), provided an update on the following:
He stated that engagement with the Cedar Grove Board is going well, and the residents seem open to providing their input into the long-term redevelopment of the site. Further, he stated that discussions with the primary bank dealing with the residents has also occurred, and the bank is now well informed of the plans for the site. He informed the bank that PHC is aiming to keep willing residents as tenants once the site is redeveloped. He added that staff will provide an update on the progress as available.
He informed the Board of an article recently written in Tough Times magazine criticizing Peel Housing Corporation’s parking fees at various sites. He stated that agencies that provide services do have special areas or allotted spots at various sites, and that fees are charged at various sites as part of Peel Living’s revenue recovering for various non-housing services.
Lastly, he informed the Board of a recent media criticism by a Member of Provincial Parliament of Peel Housing Corporation’s insurance and energy provider Housing Services Corporation (HSC) as being too expensive in the services it provides. He provided details of HSC’s relationship to Peel Housing Corporation and the value it provides to Peel Housing Corporation in order to keep energy costs predictable for residents, and insurance costs comparatively low.
5.1 Business Transformation Project
Moved by Director Moore,
Seconded by Director Shaughnessy;
That the Business Transformation Project, as a foundation to the Board’s role in the development of a new Strategic Plan for Peel Housing Corporation, be approved;
And further, that the Board appoint Board Advisors for each of the following projects areas: Governance, and Tenant & Community Experience;
And further, that Directors Palleschi, Austin, and Elias be appointed as Board Advisors for the project area of Governance;
And further, that Directors Hall, and Austin be appointed as Board Advisors for the project area of Tenant & Community Experience.
M.S Mwarigha, General Manager, Peel Housing Corporation, introduced the Business Transformation Project to the Board as the beginning stages of developing a new strategic planning process that will define Peel Living for the next 20-30 years. He stated that staff is looking to engage with the Board in three major areas of interest: governance, financial and asset viability, and tenant and community experience. He suggested the Board appoint certain members to be advisors to staff on each of the three major areas.
While volunteer Directors were chosen for the areas of governance, and tenant and community experience; it was agreed the entire Board of Directors would be engaged on the topic of financial and asset viability, given significant interest indicated by Directors.
5.2 Creditbend Terrace – Attic Mould Remediation
Moved by Director Austin,
Seconded by Director Shaughnessy;
That the budget for a major capital project, with a maximum budget increase of up to $800,000 in order to accommodate necessary and unplanned capital work at Creditbend Terrace, be approved;
And further, that the Treasurer be authorized to transfer up to $800,000 from Working Fund Reserves to cover costs in excess of $989,995 already allocated for roof replacement and necessary repairs at Creditbend Terrace;
And further, that the contract for roof replacement and mould remediation at Creditbend Terrace be awarded to the successful vendor of the Tender process.
President Palleschi indicated he has concerns with the amount of additional money being requested. Joseph Abraham, Construction Project Manager, stated that the $1 million was calculated given estimates from a consulting engineering firm.
President Palleschi suggested the contingency amount of $200,000 could be removed. Dave Bingham, Treasurer, Peel Housing Corporation confirmed that $800,000 would be the revised amount.
The Board recessed at 10:40 a.m.
The Board resumed at 10:45 a.m.
5.3 Year End Financial Report – December 31, 2014
Moved by Director Fonseca,
Seconded by Director Elias;
That the financial report for the twelve months ending on December 31, 2014 be received;
And further, that Capital Project 14-0501 for 2014 Major Capital Work be increased by $770,000 for a total revised budget of $6,209,254;
And further, that the increase be funded from the Working Fund Reserves.
5.4 2014 Peel Housing Corporation Financial Statements (Unaudited)
Moved by Director Mendis,
Seconded by Director Dale;
That the 2014 Peel Housing Corporation (operating as Peel Housing Corporation) unaudited financial statements, be approved.
6. COMMUNICATIONS – Nil
7. OTHER BUSINESS
Additional Item - Item 7.1:
7.1 Upcoming Administrative Matters (Oral)
Staff advised that planning for tours of the Twin Pines housing site is underway; Bruno Colavecchia, Manager, Housing Operations and Tenancy Management stated that sites for an off-site Board meeting to occur on July 2, 2015 where Board members would be transported to the site in the morning, are being evaluated with further information to be conveyed as it becomes available; and an invitation to all Board members to the Divisional Staff Day occurring on July 9, 2015 at 11:30 am at 10 Peel Centre Drive, Brampton.
8. NEXT MEETING
Thursday, June 4, 2015, 8:30 a.m. – 10:30 a.m.
Conference Centre, 1st Floor
Regional Administrative Headquarters
10 Peel Centre Drive, Suite A
The meeting adjourned at 10:57 a.m.
P. Palleschi A. Macintyre _____________________________ ____________________________ President Secretary