THE REGIONAL MUNICIPALITY OF PEEL

GENERAL COMMITTEE

M I N U T E S

GC-2010-7

The Regional General Committee met on May 27, 2010 at 9:32 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

Regional Chair E. Kolb presided.

A. ROLL CALL

B. DECLARATIONS OF CONFLICTS OF INTEREST - Nil

C. APPROVAL OF AGENDA

RECOMMENDATION GC-127-2010:

That the agenda for the May 27, 2010, General Committee meeting be amended to withdraw Delegations/Presentations – Item D1;

And further, that the agenda for the May 27, 2010 General Committee meeting be approved, as amended.

D. DELEGATIONS/PRESENTATIONS

D1. Freda Dewar, Resident, Regarding the Federal Stimulus Funds and the H1N1 Vaccine

Withdrawn

D2. Damian Albanese, Director, Transportation and Keri Baxter, Active Transportation Coordinator, Transportation Planning, Presenting Information on the Launch of Active Transportation Website

Received

Councillor Iannicca arrived at 9:40 a.m.
Councillor Adams arrived at 9:56 a.m.

Damian Albanese, Director, Transportation, advised that the Active Transportation Website named “Walk and Roll Peel” (www.walkandrollpeel.ca) was launched on May 27, 2010. The “Walk and Roll Peel” initiative is a joint endeavour between the departments of Public Works and Health Services, the area municipalities, the Toronto and Region Conservation Authority (TRCA) and Credit Valley Conservation Authority (CVC) to complement and support the existing infrastructure and active transportation work programs.

Keri Baxter, Active Transportation Coordinator, Transportation Planning, demonstrated the interactive map and highlighted the special features available on the “Walk and Roll Peel” website. The website allows the public to map trail or pathway routes between a start and end point in Peel. Keri Baxter stated that the initiative will play a complementary role to the active transportation program.

Councillor Moore commended staff for the impressive initiative and requested that staff promote the program at cycling venues and the Brampton Farmers’ Market and suggested that brochures could be distributed at these venues. Councillor Moore further suggested that staff investigate the installation of bike racks at various Regional and area municipal facilities to encourage the use of bicycles as a means of transportation.

Councillor Mullin suggested that there should be greater promotion of the Region of Peel and its area municipalities as cycling-friendly communities. She requested staff to present the Active Transportation Website to the Mississauga Cycling Advisory Committee.

Councillor Thompson requested that the Town of Caledon map be amended to include roads with paved shoulders. He further suggested that site plan reviews of commercial areas include consideration of bike racks. He invited staff to present the Active Transportation Website to Caledon Council.

Councillor Carlson inquired if staff considered including heritage properties as landmarks on the interactive map to encourage people to stop and visit the properties along the route. Keri Baxter responded that staff are working on feature trail brochures which will highlight points of interest, including heritage properties.

Councillor Paterak stated that Olde Base Line Road and King Street in Caledon have designated bike lanes, however, they lack signage. He also requested that staff investigate ways to increase the prominence of the “Walk and Roll Peel” website from search engine results.

Councillor Sanderson suggested that staff consider establishing rest areas along the trails and paths where cyclists can take a break and access drinking water.

Councillor Morrison informed the Committee that a Private Member’s Bill called the “three foot rule” was introduced at Queen’s Park to require that at least three feet be maintained between vehicles and cyclists on roads.

Councillor Moore invited staff to present the website to the Brampton City Council Cycling Committee.

D3. Carine Strong, Executive Director, Volunteer MBC (Mississauga, Brampton, Caledon) and Shelly White, Chief Executive Officer, United Way of Peel, Providing an Update on the Achievements of the Volunteer MBC Program

Received

See also Items Related to Human Services – Item HS-B4

Shelley White, Chief Executive Officer, United Way of Peel, stated that the United Way of Peel is a proud supporter of Volunteer Mississauga, Brampton, Caledon (MBC), noting that volunteers are essential to operations of all sectors of the community.

Carine Strong, Executive Director, Volunteer MBC stated that Volunteer MBC promotes and supports volunteerism in an effort to connect all people to meaningful volunteer opportunities. Volunteer MBC is focussed on providing volunteer opportunities for all residents through a youth strategy; a Newcomer Volunteer Readiness program and a new Retired Seniors Volunteer Program (RSVP) in 2010.

Councillor Groves recognized the contribution Volunteer MBC has made to the Chez Thrift store in Bolton. She noted an increase of graffiti in Bolton and suggested Volunteer MBC meet with local police to discuss ways to involve youth in the community in order to better deal with the graffiti issue.

Councillor Thompson stated that delays in police background checks are becoming a growing challenge for people who wish to volunteer in the community. He stressed the need to streamline the police background check process and urged Volunteer MBC to work with the Peel Police Services Board to identify solutions to the issue. Carine Strong responded that the back log of police checks for volunteer is a nation-wide problem and that Volunteer MBC would welcome the opportunity to work with the Peel Police Services Board to develop a more efficient system.

D4. Howie Dayton, Chair, Ontario Task Group on Access to Recreation, John Lohuis, Director of Recreation and Parks and Stuart Taylor, District Manager, Operational Planning, City of Mississauga, Seeking Support for Affordable Access to Recreation

Received

See also Item D5 and Items Related to Human Services – Item HS-A1

Howie Dayton, Chair, Ontario Task Group on Access to Recreation, stated that the Affordable Access to Recreation for Ontarians Policy Framework is an important component in poverty reduction and social inclusion. The policy framework recommends two fundamental policies be established by Municipalities and a core set of free universal programs.

John Lohuis, Director of Recreation and Parks, City of Mississauga, reported that in Mississauga, over 80,000 people live in poverty. In order to make recreation available to families facing economic challenges, the Active Assist program was established to offer free registration for any recreational program offered by the City of Mississauga.

Stuart Taylor, District Manager, Operation Planning advised that Active Assist was launched on May 5, 2009 and within eight weeks the program reached capacity. The City of Mississauga has expanded the number of spaces from 2,500 in 2009 to 4,000 in 2010.

Councillor Miles stated that municipalities are challenged to meet existing program demands and the provincial and federal governments need to provide additional funds for recreational programs. She stressed the need for after school programs for youth and that more needs to be done to work with school boards to make schools available after hours.

Councillor Morrison reported that the Town of Caledon is partnering with the local school board in a cost sharing program to fund gyms and playgrounds at new schools. She stated the need to be proactive rather than reactive when it comes to providing services for youth and recognize that these programs reduce the level of crime in the community.

Councillor Moore stated that the challenge with proactive programs is that it can take years to demonstrate that the programs are having a positive impact on the community in order to justify the expenditure of public funds.

Councillor Prentice stated that the Active Assist program does not require a great deal of funding from the City of Mississauga and asked John Lohuis to provide further details. John Lohuis advised that Active Assist allocates registration spaces for programs over the break even number. As a result, the Active Assist program does not greatly impact the City of Mississauga budget.

Councillor Adams stated that after school programs have had a positive impact on youth in Mississauga and that Active Assist helps build on that success. She requested further details on the Park Program in the Durham Region. Howie Dayton responded that the Park Program provides a variety of programs for youth in 24 parks in the City of Ajax. The program operates from 9:00 a.m. to 4:00 p.m., five days a week for six weeks in the summer.

Councillor Gibson stated the importance of sharing information regarding the various programs offered by municipalities across Ontario. Howie Dayton responded that the Affordable Access to Recreation for Ontarians Policy Framework operates a website that provides details on programs offered in a number of municipalities and contact information for each of those programs.

D5. Dorothy Peddie, Resident, City of Brampton, Regarding Equitable Access to Recreation Programs for Children with Special Needs in the Region of Peel

Received

See also Item D4 and Items Related to Human Services – Item HS-A1

Dorothy Peddie, Resident, City of Brampton, stated that families of children with special needs in the Region of Peel are required to pay additional fees for a dedicated assistant at summer camps. The practice of charging additional fees puts children with a disability and their families at a disadvantage relating to equitable access to programs in the Region of Peel. Equality of opportunity and integration for persons with disabilities are some of the core principles of the Accessibility for Ontarians with Disabilities Act.

Dorothy Peddie commended the City of Brampton Recreation department for offering an integrated camp experience for children with varying abilities. The City of Brampton was able to secure a $45,000 grant from the federal government that assisted 35 children with disabilities to attend summer camp in 2009.

Dorothy Peddie invited members of Council to attend the first annual “Levelling the Playing Field” golf tournament on June 4, 2010 at the Caledon Golf and Country Club. Proceeds from the tournament will off-set the cost for one-to-one assistants for children with special needs attending summer camps in the City of Brampton.

Councillor Miles requested that the information provided by Dorothy Peddie be referred to the Accessibility Advisory Committees at the Region of Peel and the area municipalities.

Janet Menard, Commissioner of Human Services, noted that representatives of the three area municipalities have been invited to meet on June 21, 2010 with Regional staff to review the financial challenges faced by families of children with special needs who wish to attend summer camps.

E. REPORTS AND COMMUNICATIONS

HS-A. INTERDEPARTMENTAL

HS-A1. Affordable Access to Recreation in Peel

RECOMMENDATION GC-128-2010:

That the Affordable Access to Recreation for Ontarians Policy Framework, as prepared by the Ontario Task Group on Access to Recreation for Low-Income Families, supported by Parks and Recreation Ontario and the Ontario Ministry of Health Promotion, be endorsed.

See also Delegations/Presentations – Items D4 and D5

HS-A2. Update on Authority to Enter into Contractual Arrangements for the Social Housing Project at Creditview Road and Eglinton Avenue - Capital Project 09-5032

RECOMMENDATION GC-129-2010:

That the Memorandum of Understanding between the Region of Peel and Wintor Equities Inc. in connection with Capital Project 09-5032, in accordance with Council Resolutions 2009-759 and 2009-1365, be ratified;

And further, that staff be authorized to negotiate, enter into and execute an Agreement of Purchase and Sale, a Modified Turn Key Agreement and other documents as are deemed necessary and satisfactory by the Commissioner of Human Services and the Regional Solicitor, with Wintor Equities Inc. for the completion of Capital Project 09-5032.

HS-B. DEPARTMENTAL

HS-B1. Canada-Ontario Immigration Agreement: Renegotiation and Impact on Peel

RECOMMENDATION GC-130-2010:

That the report of the Commissioner of Human Services, dated April 29, 2010, titled "Canada-Ontario Immigration Agreement: Renegotiation and Impact on Peel" be referred to the Intergovernmental Relations Advisory Committee for future advocacy direction on delivering essential services in collaboration with municipalities and local immigration partnerships to ensure effective integration of immigrants into the community and the economy, through the re-negotiation of a successor Canada-Ontario Immigration Agreement;

And further, that the Regional Chair write to the Federal and Provincial Ministers of Immigration to express the Region of Peel’s appreciation for the one-year Canada-Ontario Immigration Agreement and Peel’s willingness to work with both orders of government to establish a long-term funding arrangement for immigration funding.

HS-B2. Region of Peel Centralized Waiting List and Applicant Experience

RECOMMENDATION GC-131-2010:

That the report of the Commissioner of Human Services, dated May 4, 2010, titled "Region of Peel Centralized Waiting List and Applicant Experience" be referred to the Intergovernmental Relations Advisory Committee for future direction around advocacy that highlights affordable housing issues in the Region of Peel.

Councillor Prentice stated that a new program is required to address the waiting list for social housing in the Region of Peel. Janet Menard, Commissioner, Human Services, responded that under the Regional Housing Policy, “Next Steps”, staff will be bringing forward recommendations to address the waiting list for social housing.

Councillor Parrish expressed concern that other jurisdictions experiencing high levels of growth, such as York and Durham Regions, have less than a one year wait for social housing while in the Region of Peel, residents wait up to 21 years for social housing. Janet Menard responded that she believed that the Region of Peel started out with less housing infrastructure than York and Durham Regions.

Councillor Parrish requested that staff provide Regional Council with a comparison of social housing programs in York, Durham, Halton, Region and the City of Ottawa, prior to consideration of the 2011 Budget.

Councillor Prentice stated that the Region needs to lobby the provincial government for funding to provide housing for victims of family violence and families with special needs. This would allow the Region to address the remaining families on the social housing waiting list. Janet Menard responded that the issue raised by Councillor Prentice will be part of discussions at a future meeting of the Intergovernmental Relations Advisory Committee (IRAC).

Councillor Mullin requested that, as part of the comparison between the social housing programs in the Region of Peel and neighbouring regions, staff include information on the portion of market rental units in social housing buildings.

HS-B3. Mississauga Job Summit: Summer Job Challenge

Referred to the June 3, 2010 Regional Council meeting

Janet Menard, Commissioner of Human Services noted that the hourly rate for students is $13.00 per hour and not $16.00 per hour as stated in the report.

Councillor Parrish amended the motion so the focus of the program would be for unemployed youth, aged 15 to 21, and to hire 60 youths at minimum wage.

Councillor Prentice enquired if hiring 60 youth at minimum wage would increase the costs of the program beyond the proposed $200,000 and moved that the report be referred to the June 3, 2010 Regional Council meeting for staff to provide the revised financial implications.

Councillor Miles noted that there would be additional costs for the supervision of the additional positions and requested that administration costs be included in the revised estimates for the program.

HS-B4. Volunteer Mississauga, Brampton, Caledon

Received

See also Delegations/Presentations – Item D3

HS-C. COMMUNICATIONS

HS-C1. Darlene Joslin, Chair, Ontario June as Recreation and Parks Month (JRPM) Advisory Committee, Letter dated April 15, 2010, Urging Peel Regional Council to Support the Initiative to Proclaim June, 2010 as Recreation and Parks Month

Received

HS-C2. Gerry Phillips, Chair of Cabinet, Minister Responsible for Seniors, Letter dated May 6, 2010, Providing Information on the 2010 Senior Achievement Award Program and Requesting that the Region of Peel Nominate a Deserving Senior from the Community

Received

Additional Item – Item HS-C3:

HS-C3. Leona Dombrowsky, Minister of Education; and Laurel Broten, Minister of Children and Youth Services, Letter dated April 27, 2010 Announcing that the Legislature Passed the Full-Day Early Learning Statute Law Amendment Act, 2010 and Providing Information on the Legislation

Received

General Committee Recessed at 12:10 p.m.

General Committee Reconvened at 12:42 p.m.

MA-A. INTERDEPARTMENTAL

MA-A1. Proposed Transfer of Easements at 12061 Hurontario Street, Brampton to Hydro One Brampton Networks Inc. and Coptic Orthodox Patriarchate of Alexandria the Church of Archangel Michael and Saint Tekla - City of Brampton, Ward 2

RECOMMENDATION GC-132-2010:

That permanent easement interests in the lands being Part of Lot 18, Concession 1, East of Hurontario Street, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, more particularly described as Parts 13 and 26 on Reference Plan 43R-33182 be declared surplus to the needs of the Regional Corporation.

RECOMMENDATION GC-133-2010:

That a permanent easement interest be transferred gratuitously to Hydro One Brampton Networks Inc. for the purpose of laying down, installing and maintaining its lines of electric power and service wires and cables and equipment and all appurtenances and accessories thereto on the lands being Part of Lot 18, Concession 1, East of Hurontario Street, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, more particularly described as Part 26 on Reference Plan 43R-33182.

RECOMMENDATION GC-134-2010:

That a permanent easement interest be transferred gratuitously to Coptic Orthodox Patriarchate of Alexandria the Church of Archangel Michael and Saint Tekla for the purpose of vehicular and pedestrian access over the lands being Part of Lot 18, Concession 1, East of Hurontario Street, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, more particularly described as Part 13 on Reference Plan 43R-33182, for ingress to and egress from the lands described as Parts 4, 5 and 6 on Reference Plan 43R-33182.

MA-A2. Architectural Services - Peel Regional Paramedic Services Administration and Reporting Station, Capital Project 09-7815, Document Number 2010-245P - City of Brampton, Ward 9

RECOMMENDATION GC-135-2010:

That the contract (Document 2010-245P) for Architectural Services for the Peel Regional Paramedic Services Administration and Reporting Station be awarded to Kleinfeldt Mychajlowycz Architects Inc., in the estimated amount of $92,880 (excluding applicable taxes) to complete Stage 1 - Investigation and Feasibility Study including Site Layout, under Capital Project 09-7815, in accordance with Purchasing By-law 63-2008;

And further, that authority be given to award Stage 2 – Schematic Design, Design Development, and Contract Administration in the estimated amount of $1,373,000 (excluding applicable taxes) pending the successful completion of Stage 1;

And further, that authority be given to increase/extend this contract, in accordance with the document for the duration of the project to the limit of the client’s approved budget to allow for potential increases in the construction budget.

MA-A3. Region of Peel Housing Strategy and Implementation Plan Overview

RECOMMENDATION GC-136-2010:

That the Region of Peel Housing Strategy, attached as Appendix II to the report of the Chief Financial Officer and Commissioner of Corporate Services and the Commissioner of Human Services, dated April 1, 2010, titled “Region of Peel Housing Strategy and Implementation Plan Overview”, be approved;

And further, that the suggested actions contained in the Strategy be prioritized over the short-term (zero to three years) and long-term (over three years) by Regional staff as described in the subject report;

And further, that prior to implementation of the prioritized actions, Regional staff prepare a report outlining the financial and staffing requirements to implement the Strategy, as described in the subject report;

And further, that a copy of the subject report be forwarded to the Ministry of Energy and Infrastructure, the Ministry of Municipal Affairs and Housing, the Cities of Brampton and Mississauga, the Town of Caledon, and municipalities adjacent to the Region of Peel, for their information.

MA-B. CHIEF FINANCIAL OFFICER AND CORPORATE SERVICES

MA-B1. Funding of Capped Tax Increases - 2010

RECOMMENDATION GC-137-2010:

That a by-law to establish a percentage by which tax decreases respecting the commercial, industrial and multi-residential property classes are limited for the 2010 taxation year, as required to fund the capped tax increases of properties in those property classes for that year, be presented to Regional Council for enactment.

MA-B2. Options for Issuing Debentures

Received

See also MA-B3

MA-B3. Authorization for Debenture Issue(s)

RECOMMENDATION GC-138-2010:

That the Chief Financial Officer and Commissioner of Corporate Services (“CFO”) be authorized to negotiate one or more debenture issues in 2010 in a total principal amount not to exceed $400 million, and to report on the terms and the submission of the necessary by-law(s);

And further, that the debenture issues in 2010 include the issuance of debentures in the maximum principal amount of $5,381,277 on behalf of the Town of Caledon;

And further, that the Lead/Co-Lead Managers of the Region of Peel’s Canadian Debt Issuance Syndicate for 2010 be the CIBC World Markets Inc., RBC Capital Markets Inc., and National Bank Financial Inc.;

And further, that the Banking Group of the Region of Peel’s Canadian Debt Issuance Syndicate for 2010 be BMO Financial Group, Scotia Capital inc. and TD Bank Financial Group;

And further, that the Treasurer and the CFO be authorized to negotiate and sign the Syndicate Agreement, including the percentage allocated to each of the different groups and participants, and an additional percentage for the Lead Manager;

And further, that a by-law authorizing the issue of replacement debenture certificates and requiring an indemnity or bond of indemnity, lost document bond or similar instrument as a condition of issuing such replacement debenture certificates, be presented to Regional Council for enactment;

And further, that a by-law authorizing the Regional Chair and the Treasurer to sign a modified version of the standard form of the Book Entry Only Securities-Services Agreement and any associated documents with CDS Clearing and Depository Securities Inc. (“CDS”) for the provision of clearing and depository services for the Region’s debenture issues, be presented to Regional Council for enactment.

See also MA-B2

MA-B4. Report of the Audit Committee (AC-2010-2) meeting held on May 13, 2010

1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil

2. APPROVAL OF AGENDA

RECOMMENDATION AC-3-2010:

That the agenda for May 13, 2010, Audit Committee meeting be approved.

3. DELEGATIONS/PRESENTATIONS

a) Norma Trim, Chief Financial Officer and Commissioner of Corporate Services; Dave Bingham, Treasurer and Director of Corporate Finance; Monique Hynes, Manager of Accounting Services; and Mike Grey, Supervisor of Analytical Support, Region of Peel, Presenting the Government Finance Officers Association (GFOA) Canadian Award Recognizing Excellence in Governmental Accounting and Financial Reporting for the Regional Municipality of Peel 2008 Annual Financial Report

Received

4. REPORTS

	a)	Region of Peel 2009 Audited and Consolidated Financial Statements
			Presentation by Dave Bingham, Treasurer and Director of Corporate Finance, Region of Peel

Received

b) Peel Housing Corporation Audited 2009 Financial Statements

Received

	c)	2009 KPMG Audit Findings Report
			Presentation by Kevin Travers, Associate Partner and Anna Chan, Manager of Audit, KPMG

Received

MA-C. EMPLOYEE & BUSINESS SERVICES

MA-C1. Bequest to Peel Heritage Complex, Estate of Hugh Manning

RECOMMENDATION GC-139-2010:

That direction be provided to the Trustee of the Estate of Hugh Manning that the bequest of the portion of the residue of the estate in favour of the Peel Heritage Complex be paid to The Regional Municipality of Peel for the use and purposes of the Peel Heritage Complex program;

And further, that the Commissioner of Employee and Business Services be authorized to execute such documents as may be necessary and appropriate for distribution of the Estate of Hugh Manning to The Regional Municipality of Peel, as approved by the Regional Solicitor.

MA-D. EXECUTIVE OFFICE

MA-D1. Report of the Intergovernmental Relations Advisory Committee (IRAC-2010-4) meeting held on May 20, 2010

1. DECLARATIONS OF CONFLICTS OF INTEREST – Nil

2. APPROVAL OF AGENDA

RECOMMENDATION IRAC-10-2010:

That the agenda for the May 20, 2010 Intergovernmental Relations Advisory Committee meeting, be approved.

3. DELEGATIONS

a) Navdeep Singh Bains, MP, Mississauga Brampton South, Regarding Opportunities for Collaboration on Issues within the Mississauga Brampton South Riding

Received

4. REPORTS

	a)	2011 Provincial Election – Region of Peel Proposal – Political Parties Platform Submission
			Discussion led by David Arbuckle, Manager, Public Policy, Office of Strategic Innovation and Policy

Received

b) Draft: MP/MPP Advocacy Update – Spring 2010

Received

5.	GOVERNMENT RELATIONS STATUS REPORT AND CURRENT ACTIVITIES
		Discussion led by Lowell Rubin-Vaughan, Intergovernmental Relations Advisor, Public Policy and Planning

a) Federal Government
b) Provincial Government
c) Local Government

Received

6. COMMUNICATIONS

a) Jim Bradley, Minister of Municipal Affairs and Housing, and Donna Cansfield, MPP, Etobicoke Centre and Parliamentary Assistant for Housing, Letter dated April 30, 2010, Thanking the Region of Peel’s Delegation for Participating at the Recent OGRA/ROMA Conference in Toronto

Received

7. OTHER BUSINESS OR CURRENT ISSUES TO BE DISCUSSED

a) Draft: Letter from Regional Chair Emil Kolb to Diane Finlay, Minister of Human Resources and Skills Development, Encouraging the Ministry to Maintain their Financial Commitment to Affordable Housing in Ontario.

RECOMMENDATION IRAC-11-2010:

That the letter dated May 13, 2010 from Regional Chair Kolb, be sent to Diane Finlay, Minister of Human Resources and Skills Development, to encourage the Ministry to maintain their financial commitment to affordable housing in Ontario.

MA-D2. Delegation to the Province on Conservation Issues, Follow-Up Report

RECOMMENDATION GC-140-2010:

That implementation of the actions proposed in the Notice of Motion adopted by Regional Council on March 4, 2010 (Resolution 2010-214), be delayed indefinitely;

And further, that the Intergovernmental Relations Advisory Committee continue to review to issues affecting Conservation Authorities with the Province.

Councillor Thompson raised concern that the Province has an operating deficit and is unlikely to establish any new funding commitments or Ministry Branches in the near future. He noted that there are key environmental issues that could be addressed without additional funding.

MA-E. COMMUNICATIONS

MA-E1. Karin Ann Brent, Legislative Coordinator, City of Mississauga, Letter dated April 29, 2010, Providing a Resolution for Review of the Feasibility of Designating City-owned Lands and Credit Valley Conservation Lands as Part of the Provincial Greenbelt

Referred to Corporate Services

MA-E2. Barbara Karrandjas, Legislative Administrator, Town of Caledon, Letter dated May 10, 2010, Providing a Resolution Requesting the Federal and Provincial Governments to Establish a Point of Sale Harmonized Sales Tax (HST) Exemption for all Municipalities in Ontario

Received

MA-E3. Association of Municipalities of Ontario (AMO), Breaking News dated May 18, 2010, Advising of the Status of Bill 16, Schedule 25, Public Sector Compensation Restraint to Protect Public Services Act, 2010

Referred to Employee and Business Services

PW-A1. Municipal Drinking Water Licensing Program Update

RECOMMENDATION GC-141-2010:

That the Water Program Financial Plan attached as Appendix I to the joint report of the Commissioner of Public Works and the Chief Financial Officer and Commissioner of Corporate Services, dated April 22, 2010, titled “Municipal Drinking Water Licensing Program Update” be endorsed to satisfy the requirements of the Municipal Drinking Water Licensing Program filed under the Safe Drinking Water Act and to comply with Ontario Regulation 453/07.

The Commissioner of Public Works and the Chief Financial Officer and Commissioner of Corporate Services were requested by Councillor Mullin to provide an update on Development Charges and the York-Peel Water Servicing Agreement, including costs savings, to a future meeting.

PW-B. TRANSPORTATION

PW-B1. Consulting Services for the Widening of Regional Road 18 (Mavis Road) from Approximately 350m South of Steeles Avenue to Highway 407, Capital Project 09-4060, Document Number 2009-126P – City of Brampton, Wards 4 and 6

RECOMMENDATION GC-142-2010:

That the contract (Document 2009-126P) for detailed design, contract administration and construction supervision services for the widening of Regional Road 18 (Mavis Road), from approximately 350m south of Steeles Avenue to Highway 407 be awarded to Giffels Associates Limited/IBI Group in the estimated amount of $781,000 (excluding applicable taxes), under Capital Project 09-4060, in accordance with Purchasing By-law 63-2008.

PW-B2. Consulting Services for the Reconstruction of the Gore Road from Queen Street East to Regional Road 50, Capital Project 10-4070, Document Number 2010-224P – City of Brampton, Ward 10

RECOMMENDATION GC-143-2010:

That the contract (Document 2010-224P) for consulting engineering services for detailed design, contract administration and construction supervision services for the reconstruction of the Gore Road, from Queen Street East to Regional Road 50, be awarded to SNC Lavalin Incorporated (SNC), in the estimated amount of $1,620,550 (excluding applicable taxes), under Capital Project 10-4070, in accordance with Purchasing By-law 63-2008;
And further, that additional funds in the estimated amount of $612,500 (excluding applicable taxes), financed from the Development Charges Regional Roads Reserve R3505 included in the 2010-2019 Capital Forecast, be approved and advanced to year 2010 in order to award the contract administration and construction supervisions services to SNC.

PW-B3. Implementation of Lane Designations on Regional Road 3 (Britannia Road) at Creditview Road - City of Mississauga, Wards 6 and 11

RECOMMENDATION GC-144-2010:

That a by-law be enacted to amend By-law 57-2005 with respect to implementing lane designations on Regional Road 3 (Britannia Road) and Creditview Road in the City of Mississauga;

And further, that the necessary by-law be presented to Regional Council for enactment;

And further, that Peel Regional Police be so advised.

PW-B4. Speed Limit Revision on Regional Road 1 (Mississauga Road) - City of Mississauga, Wards 9 and 11, and City of Brampton, Ward 6

RECOMMENDATION GC-145-2010:

That a by-law be enacted to amend By-law 57-2005 by reducing the existing 70 km/h posted speed limit to 60 km/h on Regional Road 1 (Mississauga Road) from 100 metres (328 feet) north of Regional Road 5 (Derry Road) to 1,190 metres (3,904 feet) south of Regional Road 6 (Embleton Road);

And further, that the necessary by-law be presented to Regional Council for enactment;

And further, that Peel Regional Police be so advised.

PW-C. WASTE MANAGEMENT

PW-C1. Report of the Waste Management Committee (WMC-2010-3) meeting held on May 20, 2010

1. DECLARATIONS OF CONFLICTS OF INTEREST – Nil

2. APPROVAL OF AGENDA

RECOMMENDATION WM-4-2010:

That the agenda for the May 20, 2010, Waste Management Committee meeting be amended to include the minutes of the Peel Curing Facility Public Liaison Committee Meeting held on January 12, 2010, to be dealt with under Communications – Item 5a;

And further, that the agenda for the May 20, 2010, Waste Management Committee meeting be amended to include an oral report from the Director of Waste Management regarding litigation or potential litigation, including matters before administrative tribunals, affecting a municipality or local board, to be dealt with under In Camera Matters – Item 6a;

And further, that the agenda for the May 20, 2010, Waste Management Committee meeting be approved, as amended.

See also Communications – Item 5a and In Camera Matters – Item 6a

3. DELEGATIONS/PRESENTATIONS

a) Dan Labrecque, Commissioner, Public Works, Presenting a Video Highlighting the Work of the Public Works Divisions in Celebration of the Region of Peel National Public Works Week - May 16-22, 2010

Received

b) Norman Lee, Director, Waste Management, Providing an Update on the Recycled Paper, Glass and Polystyrene Markets

Received

c) Norman Lee, Director, Waste Management, Providing an Update on the Algonquin Power Energy-from-Waste Facility

Received

4. REPORTS

a) Continuation of Waste Transfer Services, Documents 2010-398N and 2004-552N

RECOMMENDATION WM-5-2010:

That staff be directed to analyze the feasibility of utilizing the commercial waste transfer stations before the report of the Commissioner of Public Works, dated May 6, 2010, titled “Continuation of Waste Transfer Services” is considered by the Waste Management Committee;

And further, that consideration of the subject report be deferred to the June 10, 2010 Waste Management Committee meeting.

b) Waste Collection By-law Revision for Waste Electrical and Electronic Equipment

RECOMMENDATION WM-6-2010:

That the Waste Collection By-law 91-2007 be amended to ban the curbside collection of Phases 1 and 2 Waste Electrical and Electronic Equipment under the Ontario Electronic Stewardship program, in accordance with Council Resolution 2010-30;

And further, that the necessary by-law be presented to Regional Council for enactment;

And further, that staff report back on alternatives for collecting waste electrical and electronic equipment at the curbside to a future meeting of the Waste Management Committee.

5. COMMUNICATIONS

Additional Item – Item 5a:

a) Minutes of the Peel Curing Facility Public Liaison Committee Meeting held on January 12, 2010

Received

See also Approval of Agenda

6. IN CAMERA MATTERS

At 2:22 p.m., in accordance with section 239(2) of the Municipal Act, 2001, as amended, a motion was placed, and was carried, to move into closed session to consider the following subject matter:

	a)	A Matter of Potential Litigation (Oral) (Litigation or potential litigation, including matters before administrative tribunals, affecting a municipality or local board)
			Presentation by Norman Lee, Director, Waste Management

Committee moved out of closed session at 2:44 p.m.

7. OTHER BUSINESS

a) Waste Management Committee - Pending Items Report

Received

PW-D. WASTEWATER

PW-D1. The Gore Road Sewage Pumping Station and the Gore Road Sanitary Forcemain, Capital Projects 04-2983 and 05-2197, Document Number 2006-364P – City of Brampton, Ward 10

RECOMMENDATION GC-146-2010:

That the contract (Document 2006-364P) for detailed design and contract administration of the Gore Road pumping station and forcemain between the Region of Peel and Gamsby and Mannerow Limited be extended to provide additional engineering services in the estimated amount of $92,000 (excluding applicable taxes), for a total commitment of $499,492 (excluding applicable taxes), under Capital Project 05-2197, in accordance with Purchasing By-law 63-2008.

PW-D2. Inglewood Village Sanitary Sewers and Sewage Pumping Station, Capital Project 06-2720, Document Number 2007-030P – Town of Caledon, Ward 1

RECOMMENDATION GC-147-2010:

That the contract (Document 2006-030P) between the Region of Peel and R.J. Burnside and Associates Limited be extended in the estimated amount of $276,500 (excluding applicable taxes), for additional contract administration and inspection services, for a total commitment of $1,594,574 (excluding applicable taxes), under Capital Project 06-2720, in accordance with Purchasing By-law 63-2008.

PW-D3. Chinguacousy Pumping Station and Forcemain, Capital Project 06-6583, Document Number 2007-185P – Town of Caledon, Ward 2

RECOMMENDATION GC-148-2010:

That the contract (Document 2007-185P) between the Region of Peel and R.V. Anderson Associates Limited be extended to provide additional engineering services in the estimated amount of $250,000 (excluding applicable taxes), under Capital Project 06-6583, Chinguacousy Pumping Station and Forcemain, for an estimated total commitment of $649,871 (excluding applicable taxes), in accordance with Purchasing By-law 63-2008;

And further, that additional construction contingency costs in the amount of $250,000 be approved for Capital Project 06-6583, Chinguacousy Pumping Station and Forcemain;

And further, that the budget for Capital Project 06-6583, Chinguacousy Pumping Station and Forcemain, be increased by $500,000, from $2,300,000 to $2,800,000 for the additional contract administration, inspection services and construction contingency to be financed $280,000 from Waste Management Landfill R1010, $94,000 from New Capital Waste R1145 and $126,000 from Waste Abatement R1961.

PW-D4. Construction of Sanitary Sewer on Confederation Parkway from Burnhamthorpe Road to Paisley Boulevard and on Dundas Street from Confederation Parkway to Rugby Road, Capital Project 08-2260 – City of Mississauga, Ward 7

RECOMMENDATION GC-149-2010:

That the budget for Capital Project 08-2260, Confederation Parkway, be increased by $120,000 (excluding applicable taxes), from $3,835,608 to $3,955,608, to be financed by transferring funds from Capital Project 03-2151 Mullet Creek Trunk Sewer, in order to cover additional construction costs.

PW-E. WATER

PW-E1. Pre-Purchase of Ultraviolet Light Equipment for the Lakeview Water Treatment Facility, Capital Project 07-1936, Document Number 2010-022P – City of Mississauga, Ward 1

RECOMMENDATION GC-150-2010:

That the contract (Document 2010-022P) for the pre-purchase of ultraviolet light equipment for the Lakeview Water Treatment Facility be awarded to Trojan Technologies Inc. in the estimated amount of $1,500,000 (excluding applicable taxes), under Capital Project 07-1936, in accordance with Purchasing By-law 63-2008.

PW-F. COMMUNICATIONS

PW-F1. Renée Brown, Council and Committee Services Coordinator, Town of Halton Hills, Letter dated May 13, 2010, Providing a Copy of the Town of Halton Hills Recommendation and Report titled “Halton-Peel Boundary Area Transportation Study Final Report”

Received

See also Item PW-F2

PW-F2. Gina van den Burg, Deputy Clerk and Supervisor of Council and Committee Services, Halton Region, Letter dated May 14, 2010, Providing a Copy of the Halton Region Recommendation and Report titled “Halton-Peel Boundary Area Transportation Study Report”

Received

See also Item PW-F1

PW-F3. Member Communication: Association of Municipalities of Ontario (AMO), dated May 18, 2010 Advising of the Ontario Government’s Introduction of the Water Opportunities and Water Conservation Act

Received

HE-A. INTERDEPARTMENTAL

HE-A1. 2010 Actions to Improve Air Quality

Received

HE-B. LONG-TERM CARE

HE-B1. Resident Assessment Instrument – Minimum Data Set for Long Term Care Homes (RAI-MDS)

Received

Additional Item – Item HE-C1:

HE-C. COMMUNICATIONS

HE-C1. Deb Matthews, Minister of Health and Long-Term Care, Letter Received May 19, 2010, Announcing a One-time Funding of up to $788,427 for the Fiscal Year 2010/2011 to Negotiate Agreements for Dedicated Nurses to Receive Ambulance Patients at Locally Selected Hospitals and Advising that Further Details will be Forthcoming

Received

F. OTHER BUSINESS

F1. Notice of Motion Regarding Property Tax Relief to Charities or Similar Organizations that Provide “Hospice” Services to the Community and are Currently Not Eligible for the Tax Rebate

RECOMMENDATION GC-151-2010:

Whereas, Bethell House is a hospice facility that provides residential palliative care to terminally ill patients, similar to the services offered in a hospital;

And whereas, Bethell House provides its services to the residents of Peel;

And whereas, Bethell House is deemed to be in the residential property class for property taxation purposes;

And whereas, the Region of Peel property tax rebate program for eligible charities provides a 40 per cent rebate only to eligible charities in the commercial and industrial property classes and does not apply to properties in the residential property class;

And whereas, the Region of Halton has passed a by-law that grants the two residential palliative care hospices in Halton complete relief from property tax:

Therefore be it resolved, that staff prepare a proposal to provide relief from property taxes to those charities or similar organizations that provide “hospice” services to the community and that are currently not eligible for the tax rebate, for consideration at a future meeting.

To be considered at the June 3, 2010 Regional Council meeting

G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb

Council opted not to move into closed session to consider the following items:

G1. Proposed Disposal of Region Owned Surplus Property – City of Mississauga, Ward 11 (A proposed or pending acquisition or disposition of land by the municipality or local board)

Additional Item – Item G2:

G2. Report of the Waste Management Committee (WMC-2010-3) meeting held on May 20, 2010

RECOMMENDATION GC-152-2010:

That the recommendation contained within the confidential report related to Item G1 be forwarded to the June 3, 2010 meeting of Regional Council for approval.

ADJOURNMENT

The meeting adjourned at 1:02 p.m.