The Regional General Committee met on March 22, 2007 at 9:37 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Regional Chair E. Kolb presided.

A. ROLL CALL

B. DECLARATIONS OF CONFLICTS OF INTEREST

C. APPROVAL OF AGENDA

RECOMMENDATION GC-61-2007:

That the agenda for the March 22, 2007, General Committee meeting be amended to include a communication from the City of Brampton regarding the Federal Gas Tax allocation;

And further, that the agenda for the March 22, 2007, General Committee meeting be amended to include a revised recommendation related to Items Related to Housing and Property - Item HO-A1;

And further, that the agenda for the March 22, 2007, General Committee meeting be approved, as amended.

See also Items Related to Housing and Property - Item HO-A1 and Items Related to Management - Item MA-D9

Councillor Iannicca arrived at 9:41 a.m.

D. DELEGATIONS/PRESENTATIONS

D1. Gayle Bursey, Director, Chronic Disease and Injury Prevention, Regional Municipality of Peel, Providing Infomation on the Community Food Advisor (CFA) Program and Presenting an Award to Barb Held, Divina Mitrovic and Rita Sharma, Community Food Advisors, Peel Public Health, for their 10 years of Service in their Capacity as Community Food Advisors

Received

See also Items Related to Human Services - Item HS-D1

Councillor Mullin arrived at 9:51 a.m.
Councillor McCallion arrived at 9:53 a.m.
Councillor Adams arrived at 9:54 a.m.
Councillor Fennell arrived at 9:54 a.m.

D2. Glenn Barnes, Chair, TransHelp Advisory Committee, Presenting the TransHelp Advisory Committee 2006 Annual Report

Received

RECOMMENDATION GC-62-2007:

That the Chair of the TransHelp Advisory Committee be requested to meet with staff from both Brampton Transit and Mississauga Transit and GO Transit regarding the current accessibility of transit routes and future plans in this regard of each transit authority including the availability of free New Year's Eve TransHelp service.

See also Items Related to Human Services - Item HS-B1

Items Related to Human Services - Item HS-B1 was dealt with.

HS-B1. TransHelp Advisory Committee 2006 Annual Report

RECOMMENDATION GC-63-2007:

That the TransHelp Advisory Committee 2006 Annual Report attached as Appendix I to the report of the Acting Commissioner of Social Services, dated March 6, 2007, titled "TransHelp Advisory Committee 2006 Annual Report", be received.

See also Delegations/Presentations - Item D2

D3. Janet Menard, Acting Commissioner of Social Services and Nick Tunnacliffe, Commissioner of Planning, Presentation regarding "Immigration in Peel - Moving Forward"

Received

RECESS

General Committee recessed at 11:33 a.m.

General Committee reconvened at 11:38 a.m.

	Members:	E. Adams, G. Carlson, C. Corbasson, F. Dale, S. Fennell, A. Groves, N. Iannicca, E. Kolb, H. McCallion, S. McFadden, G. Miles, E. Moore, M. Morrison, P. Mullin¨, C. Parrish, R. Paterak, M. Prentice¨, J. Sanderson, J. Sprovieri, A. Thompson¨, R. Whitehead
	Members Absent:	G. Gibson, due to vacation; K. Mahoney, due to other municipal business; P. Palleschi, due to vacation; P. Saito, due to other municipal business
________________________________ * See text for arrivals ¨ See text for departures

E. REPORTS AND COMMUNICATIONS

Items Related to Management were dealt with.

EXECUTIVE OFFICE

MA-A. Chief Administrative Officer

MA-A1. Volunteer Week in the Region of Peel - April 15 to 21, 2007

RECOMMENDATION GC-64-2007:

That April 15 to April 21, 2007 be proclaimed "Volunteer Week" in the Region of Peel.

CORPORATE SERVICES

MA-B. Clerk's

MA-B1. 2007 Records Classification and Retention By-law

RECOMMENDATION GC-65-2007:

That the 2007 Records Classification and Retention By-law, as presented in the report of the Commissioner of Corporate Services and Regional Solicitor, dated February 27, 2007, titled "2007 Records Classification and Retention By-law" be approved;

And further, that the subject by-law be presented to the External Auditor for the Region of Peel for approval in accordance with section 255 of the Municipal Act, 2001;

And further, that the necessary by-law be presented to Regional Council.

MA-B2. Report of the Joint Peel-Caledon Accessibility Advisory Committee (AAC-2007-2) meeting held on February 27, 2007

1. CALL TO ORDER

2. APPROVAL OF MINUTES

RECOMMENDATION AAC-6-2007:

That the minutes of the January 30, 2007 Joint Peel-Caledon Accessibility Advisory Committee (AAC) meeting, be approved.

3. APPROVAL OF AGENDA

RECOMMENDATION AAC-7-2007:

That the agenda be amended to include an oral report on the Toronto Association of Business Improvement Areas (TABIA) "Accessible Mainstreet" initiative under Other Business - Item 9a;

And further, that an item be added under Other Business - Item 9b regarding the theme for the next joint meeting of the municipal AAC's in Peel Region;

And further, that an item be added under Other Business - Item 9c regarding distribution of the Joint Peel-Caledon AAC Pending Items report;

And further, that the agenda for the February 27, 2007 Joint Peel-Caledon Accessibility Advisory Committee meeting be approved, as amended.

4. COMMUNICATION ITEMS

a. Dufferin-Peel Catholic District School Board, Access Update, Volume 4, Issue 1, Winter 2007

Received

b. Disability Law Centre, ARCH Alert, February 9, 2007

Received

c. Accessibility Directorate of Ontario, E-mail Bulletin to Public Sector Organizations, dated February 9, 2007

Received

5. PRESENTATIONS

a. Member Accommodation Request Forms and Consent Forms Overview provided by Susan Fisher for Meenu Sikand, Accessibility Planning Specialist, Region of Peel (Oral)

Received

b. Accessibility Topics for the 2007 Joint Peel-Caledon Accessibility Advisory Committee (AAC) Agenda Group Discussion facilitated by William Goursky, AAC Chair (Oral)

Received

c. Joint Peel-Caledon Accessibility Advisory Committee (AAC) 2007 Subcommittees Group Discussion facilitated by William Goursky, AAC Chair (Oral)

Received

d. Meenu Sikand, Accessibility Planning Specialist, Region of Peel, Providing an Overview of the Region of Peel Accessibility Program and Expense Procedures for Members (Oral)

Referred to the March 27, 2007 Joint Peel-Caledon Accessibility Advisory Committee Meeting

e. Steering Committee Activities Update provided by Charlotte Gravlev, Regional Clerk and Director of Clerk's (Oral)

Received

f. Accessible Parking Permits Group Discussion facilitated by William Goursky, AAC Chair (Oral)

Received

6. REPORTS

7. REPORT FROM THE ACCESSIBILITY PLANNING COORDINATORS

a. Colleen Grant, Town Prosecutor and Solicitor, Town of Caledon (Oral)

Received

b. Meenu Sikand, Accessibility Planning Specialist, Region of Peel

Received

8. REPORT OF THE ACCESSIBILITY ADVISORY COMMITTEE CHAIR

9. OTHER BUSINESS

a. Toronto Association of Business Improvement Areas (TABIA) "Accessible Mainstreet" initiative (Oral)

Received

b. Joint Meeting of the Municipal Accessibility Advisory Committees in Peel Region (Oral)

Received

c. Distribution of the Joint Peel-Caledon Pending Items report (Oral)

Received

FINANCE

MA-C. Corporate Finance

MA-C1. Transfer of Region of Peel Federal Gas Tax Allocation - 2007

RECOMMENDATION GC-66-2007:

That $11,984,469.84 in federal gas tax allocation received by the Region of Peel in 2007 be transferred to the Cities of Brampton and Mississauga and the Town of Caledon based on the allocation method identified in the report from the Treasurer and Commissioner of Finance, dated March 14, 2007, titled "Transfer of Region of Peel Federal Gas Tax Allocation - 2007";

And further, that staff be directed to report to Regional Council when the 2006 census population undercount is made available by Statistics Canada advising of the impact on the federal gas tax amounts transferred to each of the Cities of Brampton and Mississauga and the Town of Caledon from the Region of Peel;

And further, that the necessary by-law be presented to Regional Council.

See also Approval of Agenda, Items MA-D1, MA-D5 and MA-D9

MA-C2. 2006 Statement of Remuneration and Expenses

Received

MA-C3. 2007 Annual Debt Repayment Limit

Received

Councillor Thompson departed at 11: 43 a.m., due to other municipal business

MA-C4. 2006 Triannual Financial Report - Year End

RECOMMENDATION GC-67-2007:

That the surplus management actions and administrative adjustments contained in the report of the Treasurer and Commissioner of Finance, dated March 5, 2007, titled "2006 Triannual Financial Report - Year End", be approved.

MA-D. COMMUNICATIONS

MA-D1. Hazel McCallion, Mayor, City of Mississauga, Letter dated February 15, 2007, Attaching City of Mississauga Resolution 0018-2007, Regarding the Transfer of Infrastructure Funding from the Federal Gas Tax Agreement by the Region of Peel to the Lower-Tier Municipalities

Received

See also Items MA-C1, MA-D5 and MA-D9

MA-D2. Member Communication: Association of Municipalities of Ontario (AMO), dated February 26, 2007, Providing Details on the Rural-Northern Plan Discussion Paper and Seeking Comments by March 30, 2007

Received

MA-D3. Member Communication: Association of Municipalities of Ontario (AMO), dated February 27, 2007, Providing Highlights from the Presentation by Roger Anderson, President, AMO at the Rural Ontario Municipal Association (ROMA)/Ontario Good Roads Association (OGRA) Conference

Received

MA-D4. News Release and Backgrounders: Ministry of Labour, dated February 28, 2007, Advising of a New Resource Available for Ontarians to Protect Against Ergonomic-Related Workplace Injuries

Received

MA-D5. Michael Di Lullo, Legislative Coordinator, Clerk's Office, City of Brampton, Letter dated March 2, 2007, Regarding City of Brampton Resolution C049-2007 Requesting the Transfer of Infrastructure Funding from the Federal Gas Tax Agreement to the Lower-Tier Municipalities

Received

See also Items MA-C1, MA-D1 and MA-D9

MA-D6. Michael Di Lullo, Legislative Coordinator, Clerk's Office, City of Brampton, Letter dated March 2, 2007, Regarding City of Brampton Resolution C052-2007 Appointing Councillor Sprovieri to the Highway 427 Extension Committee

Received

MA-D7. Member Communication: Association of Municipalities of Ontario (AMO), dated March 6, 2007, Advising of the Use of Enhanced 911 Information for Community Notification Services

Received

MA-D8. Member Communication: Association of Municipalities of Ontario (AMO), dated March 7, 2007, Providing a Reminder of the Upcoming March 31, 2007 Deadline for the Asset Management Program (AMP) Component of the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF)

Received

Additional Item - MA-D9:

MA-D9. Michael Di Lullo, Legislative Coordinator, Clerk's Office, City of Brampton, Letter dated March 22, 2007, Providing a Copy of City of Brampton Resolution C065-2007 Regarding the Transfer of Infrastructure Funding Allocated from the Federal Gas Tax Agreement to the Region of Peel

Received

See also Approval of Agenda and Items MA-C1, MA-D1 and MA-D5

 

PL-A. COMMUNICATIONS

PL-A1. Report of the Peel Agricultural Advisory Working Group (PAAWG-2007-1) meeting held on January 17, 2007

Received

PL-A2. Jean L. Williams, Region of Peel/City of Mississauga Appointee to the Board of Directors, Conservation Halton (CH), Letter dated January 21, 2007, Outlining Some the Special Events that took Place During 2006 as Conservation Halton Celebrated its 50th Anniversary and a Brief Overview of Upcoming Activities

Received

PL-A3. Denis Kelly, Regional Clerk, Region of York, Letter dated February 23, 2007, Providing a Copy of Region of York Clause Number 6 and a Report titled "Extension of the Smart Commute Initiative"

Received

PL-A4. Cheri Cown, Town Clerk, Town of Caledon, Letter dated February 23, 2007, Providing a Copy of a Town of Caledon Resolution (W-090-2007) Requesting the Province of Ontario to Immediately Undertake an Economic Impact Study Regarding Agriculture in the Greenbelt Area and to Address the Impact to all of the Greenbelt Lands and the Properties and Communities Immediately Adjacent to the Greenbelt

Received

RECOMMENDATION GC-68-2007:

That the letter from Cheri Cowan, Town Clerk, Town of Caledon, dated February 23, 2007, providing a copy of Town of Caledon Resolution W-090-2007 requesting the Province of Ontario to immediately undertake an economic impact study regarding agriculture in the Greenbelt Area and to address the impact to all of the Greenbelt lands and the properties and communities immediately adjacent to the Greenbelt, be endorsed;

And further, that a copy of this resolution be forwarded to the Premier of Ontario, the Minister of Municipal Affairs and Housing, the Minister of Agriculture, and the Town of Caledon.

PL-A5. Shelly van Empel, Legislative Administrator, Town of Milton, Letter dated February 27, 2007, Providing a Copy of a Town of Milton Recommendation (Report PD-013-07) and a Report titled "Proposed Halton Hills Generating Station - TransCanada Enterprises" (TCE)

Received

PW-A. Engineering and Construction

PW-A1. Consulting Services for Detailed Design and Contract Administration and Supervision for Various Bridge Structures and Culvert Rehabilitations, Capital Projects 05-4820, 05-4840 and 04-4840, Document 2006-534P - City of Brampton, Wards 8 and 10, City of Mississauga, Wards 1, 5, 7, and 11 and Town of Caledon, Ward 1

RECOMMENDATION GC-69-2007:

That the contract (Document 2006-534P) for detailed design, contract administration and construction supervision services, for the rehabilitation of bridge and culvert structures referred to as Finch Box Culvert, Wrights Bridge, CNR Overpass, Dixie Road Bridge, Hunters Bridge, Derry Road over Credit River Bridge, Cawthra Road CPR Overpass, and the Belfountain Arch Bridge, be awarded to Morrison Hershfield Limited in the estimated amount of $661,925 (excluding applicable taxes) under Capital Projects 05-4820, 05-4840, and 04-4840 in accordance with Purchasing By-law 62-2001, as amended.

PW-A2. Joint Project with Town of Caledon, Proposed Construction of a Sanitary Sewage System and Local Road Improvements in the Village of Inglewood, Capital Project 06-2720, Document 2007-030P - Town of Caledon, Ward 1

RECOMMENDATION GC-70-2007:

That the contract (Document 2007-030P) for detailed design, contract administration and construction inspection services for the construction of a sanitary sewage system and local road improvements in the village of Inglewood, be awarded to R.J. Burnside and Associates Limited in the estimated amount of $1,098,395 (excluding applicable taxes) under Capital Project 06-2720, in accordance with Purchasing By-law 62-2001, as amended;

And further, that the budget for Capital Project 06-2720 be increased from $4,200,000 to $6,157,000 (excluding applicable taxes), financed from External Recoveries, Town of Caledon (account 86483), in the amount of $1,957,000, (excluding applicable taxes), in order to provide for consulting engineering services and construction costs associated with the Town's component of the works.

PW-B. Operations and Maintenance

PW-B1. Managed Competition for Roadside Ditching Services, Primarily in the Town of Caledon, Document 2007-004T

RECOMMENDATION GC-71-2007:

That the Managed Competition Document 2007-004T, to perform Roadside Ditching Services on Regional Roads primarily in the Town of Caledon area be awarded to Operations and Maintenance staff from the Regional Municipality of Peel, for an estimated total cost of $446,400 (excluding applicable taxes), in accordance with Purchasing By-law 62-2001, as amended;

And further, that staff be authorized to award optional periods based on satisfactory price, service and performance;

And further, that staff be authorized to increase quantities where actual requirements differ from estimates and to adjust quantity estimates annually to reflect increases in service delivery requirements to the limit of the approved budget;

And further, that the required equipment be purchased from WP87101, financed from the Public Works Fleet Reserve R1610;

And further, that the required documents be executed by the Regional Corporation's duly authorized signing officers.

PW-C. Water and Wastewater Treatment

PW-C1. Annual Summary Report: Municipal Water Supplies

RECOMMENDATION GC-72-2007:

That the 2006 Annual Summary Report be endorsed in order to comply with Drinking Water System Regulation (Ontario Regulation 170/03, amended to 402/06).

PW-C2. Value Engineering for the Expansion and Upgrade of the Lorne Park Water Treatment Plant, Bexhill Sewage Pump Station and Herridge Feedermain, Document 2007-066P - City of Mississauga, Ward 2

RECOMMENDATION GC-73-2007:

That the contract (Document 2007-066P) for consulting services for Value Engineering for the expansion and upgrade of the Lorne Park Water Treatment Plant, Bexhill Sewage Pump Station and Herridge Feedermain be awarded to the consulting engineering firm Lewis and Zimmerman Associates, Inc. at an estimated cost of $321,445 (excluding applicable taxes), under Capital Project 06-1906 in accordance with Purchasing By-law 62-2001, as amended.

PW-D. Waste Management

PW-D1. Service Contract for Processing of Wood Waste from Community Recycling Centres, Document 2006-351N

RECOMMENDATION GC-74-2007:

That the contract (Document 2006-351N) be extended with Brampton Pallet Incorporated for the provision of wood waste recycling services for a one year period starting April 1, 2007 with an option to extend for two additional one year periods, in the estimated amount of $250,000 per year in accordance with the Purchasing By-law 62-2001, as amended;

And further, that staff be authorized to increase the quantities where actual tonnages differ from estimates and to adjust quantity estimates annually to reflect increases and anticipated growth to the limit of the approved budget.

HO-A. Housing

HO-A1. Affordable Housing Program - Execution of the Contribution Agreement for the Walker Road Expansion Project - Town of Caledon, Ward 3

RECOMMENDATION GC-75-2007:

That the Region's duly authorized signing officers be authorized to execute the Contribution Agreement and all other necessary documents required to receive funding from the Province under the Affordable Housing Program (AHP) for the Walker Road expansion project;

And further, that the $1.25 million AHP funds be received and deferred over the terms indicated in the Contribution Agreement;

And further, in compliance with the AHP requirements, that the difference between the multi-residential property tax rate and single family property tax rate for the Walker Road expansion project be funded from the Housing New Development Reserve (R1160).

HO-B. COMMUNICATIONS

HO-B1. Monte Solberg, Minister of Human Resources and Social Development, Letter dated February 15, 2007, Responding to a Letter from Regional Chair Kolb dated October 12, 2006, Addressed to Prime Minister Stephen Harper Regarding Funding Support for Social Housing Projects (Resolution 2006-935)

Received

HO-B2. John Gerretsen, Minister of Municipal Affairs and Housing, Letter dated February 28, 2007, Advising that the Region of Peel will Receive $77,635 of the $4.8 Million in Additional Funding Allocated to Municipal Service Managers Participating in the Provincial Rent Bank Program

Received

HS-A. INTERDEPARTMENTAL

HS-A1. Electricity Supply Mix, Air Quality and Health

RECOMMENDATION GC-76-2007:

That the joint report of the Acting Commissioner of Health, the Medical Officer of Health and the Treasurer and Commissioner of Finance, dated February 28, 2007, titled "Electricity Supply Mix, Air Quality and Health" be referred back to staff for further review;

And further, that a strong recommendation encouraging the Province to accelerate the development of renewable electricity technologies that would have little to no environmental impact be prepared.

SOCIAL SERVICES

HS-B. TransHelp

HS-B1. TransHelp Advisory Committee 2006 Annual Report

This item was dealt with earlier in the meeting

HEALTH

HS-C. Environmental Health

HS-C1. West Nile Virus in the Region of Peel

RECOMMENDATION GC-77-2007:

That the report titled "2006 West Nile Virus in the Region of Peel", attached as Appendix I to the report of the Acting Commissioner of Health and the Medical Officer of Health, dated February 22, 2007 titled "West Nile Virus in the Region of Peel", be received;

And further, that the Region of Peel "West Nile Virus Prevention Plan 2007", attached as Appendix II to the subject report, be approved.

HS-D. Chronic Disease and Injury Prevention

HS-D1. Peel Public Health Community Food Advisor Program

Received

See also Delegations/Presentations - Item D1

HS-E. Family Health

HS-E1. Postpartum Mood Disorder: Regional Initiative and Provincial Campaign

Received

These items were dealt with earlier in the meeting

F. OTHER BUSINESS

F1. Inaugural Meeting of the Greater Toronto Transportation Authority (GTTA) (Oral)

Received

Councillor McCallion advised that the first meeting of the Greater Toronto Transportation Authority (GTTA) is scheduled for Friday, March 23, 2007 and undertook to keep Regional Council informed of its progress.

G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb

At 12:16 p.m., in accordance with section 239(2) of the Municipal Act, 2001, as amended, a motion was placed, and was carried, to move into closed session to consider the following subject matter:

G1. Labour relations or employee negotiations

Councillor Prentice departed at 12:33 p.m.
Councillor Mullin departed at 12:34 p.m.

Committee moved out of closed session at 12:45 p.m.

ADJOURNMENT

The meeting adjourned at 12:46 p.m.