The Regional General Committee met on October 21, 2004 at 9:40 in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Regional Chair E. Kolb presided.

A. ROLL CALL

B. DECLARATIONS OF CONFLICTS OF INTEREST

C. APPROVAL OF AGENDA

RECOMMENDATION GC-173-2004:

That the consolidated agenda for the October 21, 2004, General Committee meeting be amended to withdraw Delegations/Presentations - Item D3;

And further, that the consolidated agenda for the October 21, 2004, General Committee meeting be approved, as amended.

D. DELEGATIONS/PRESENTATIONS

Councillor G. Carlson assumed the Chair.

D1. Mr. Richard Hanneman, President, Salt Institute, Presenting the 2004 Award for Excellence in Salt Storage to the Region of Peel Public Works, Operations and Maintenance Division

Received

See also Items Related to Public Works - Item PW-B1

Councillor Adams arrived at 9:49 a.m.
Councillor Palleschi arrived at 9:50 a.m.

D2. Emil Kolb, Regional Chair and Councillor Maja Prentice, Presenting Plaques of Appreciation to Doug Patterson, Principal, Gordon Graydon Memorial Secondary School and Michel Perreault, Manager Operations, Petro-Canada Lubricants for Hosting our 2004 Spring Environment Day Event

Received

D3. Neil H. Rodgers, President, Urban Development Institute/Ontario (UDI), Presentation on the Greater Toronto Area (GTA) - Hamilton Land Supply Report

Withdrawn

Regional Chair E. Kolb assumed the Chair.

D4. Jane Van Berkel, Executive Director; Lorna Montgomery, President; and, Laura McDonald, Information Coordinator, Child Development Resource Connection Peel Board (CDRCP) Presenting Child Care Information Peel and Child Development Resource Connection Peel (CDRCP) Services

Received

D5. Linda Gerger, Executive Director, Distress Centre Peel and John Muirhead, President of the Distress Centre Peel Board of Directors, Presenting an Update on the Services and Support Provided by Distress Centre Peel and Discussing Issues Confronting the Centre

Received

D6. Eva McNeill, Former Long Term Care Employee, Regarding Sheridan Villa Operations

Received

RECOMMENDATION GC-174-2004:

That the Commissioner of Health investigate the concerns raised by Eva McNeill, former Long Term Care Employee, and report the results of the investigation, along with a record of comments received by relatives of residents, to a future meeting of General Committee.

E. REPORTS AND COMMUNICATIONS

HO-A. INTERDEPARTMENTAL

HO-A1. Transfer of Easements to Hydro One Brampton Networks Inc. for Hydro Lines and Poles on Region Owned Property, for Utility Relocation Due to the Widening of Steeles Avenue, Project 02-4080 - City of Brampton, Ward 4

RECOMMENDATION GC-175-2004:

That permanent easement interests in the land described as Part of Block 81, Registered Plan 43M-951 and Part of Block 32, Registered Plan 43M-1091, City of Brampton, Regional Municipality of Peel, designated as Parts 1 and 2 on draft reference plan 20-04-034-002 by Marshall Macklin Monaghan Ontario Limited dated June 11, 2004 be declared surplus to the needs of the Regional Corporation.

RECOMMENDATION GC-176-2004:

That permanent easement interests be transferred gratuitously to Hydro One Brampton Networks Inc. for the purpose of installing and maintaining hydro lines and poles and all appurtenances thereto on the land described as Part of Block 81, Registered Plan 43M-951 and Part of Block 32, Registered Plan 43M-1091, City of Brampton, Regional Municipality of Peel, designated as Parts 1 and 2 on draft reference plan 20-04-034-002 by Marshall Macklin Monaghan Ontario Limited, dated June 11, 2004.

HO-A2. Release of Encroachment Agreement, Regional Road 107 (Queen Street East) Owner: Eden Oak Industrial Park Inc. - City of Brampton, Ward 10

RECOMMENDATION GC-177-2004:

That The Regional Municipality of Peel enter into a Release Agreement with Eden Oak Industrial Park Inc. for the release of an Encroachment Agreement registered as Instrument Number LT2027686 over the lands described as Part of Lot 5, Concession 7 Northern Division, City of Brampton (formerly Township of Toronto Gore), Regional Municipality of Peel, designated as Parts 2, 6, 17, 19, 61, 62, 63, 64, 65, 66, 67, 68, 69 and 79 on Reference Plan 43R-21740.

HO-A3. Encroachment Agreement, Regional Road 15 (Steeles Avenue) Owner: 827559 Ontario Limited - City of Brampton, Ward 8

RECOMMENDATION GC-178-2004:

That the encroachment on Regional Road 15 (Steeles Avenue) being a pylon sign, canopy overhang and concrete curb/asphalt pavement located at 2434 Steeles Avenue East and 7970 Torbram Road, City of Brampton, be permitted in accordance with the terms and conditions in the Encroachment Agreement dated September 10, 2004 between The Regional Municipality of Peel and 827559 Ontario Limited;

And further, that the necessary by-law be presented to Regional Council.

HO-B. Housing

HO-B1. Nominations for Social Housing Services Corporation Board of Directors

RECOMMENDATION GC-179-2004:

That the proposed nominees for the three upcoming vacancies on the Board of Directors of the Social Housing Services Corporation, being: Bas Balkissoon, Councillor, City of Toronto; Rick Craven, Councillor, Region of Halton and Roger Maloney, Chief Administrative Officer, Region of Peel, be endorsed;

And further, that the report of the Commissioner of Housing and Property and General Manager, Peel Living, dated October 5, 2004, titled "Nominations for Social Housing Services Corporation Board of Directors" be forwarded to the Board of Directors of the Social Housing Services Corporation for their consideration.

 

HS-A. INTERDEPARTMENTAL

HS-A1. Provincial Rent Bank Fund

RECOMMENDATION GC-180-2004:

That the report of the Commissioner of Social Services and the Commissioner of Housing and Property, dated October 6, 2004, titled "Provincial Rent Bank Fund" regarding the intended distribution of $866,734 received by the Region of Peel under the Provincial Rent Bank Fund, be received;

And further, that approval to set up a new Reserve Fund be granted.

HS-A2. Provincial Energy Emergency Fund and Share the Warmth (STW)

RECOMMENDATION GC-181-2004:

That Peel's Provincial Energy Emergency Fund, in the amount of $169,603, be directed to the not-for-profit Share the Warmth Program.

HS-A3. Homelessness Prevention Program

Received

HEALTH

HS-B. Environmental Health

HS-B1. Idle-Free Campaign Update

Received

SOCIAL SERVICES

HS-C. General Services

HS-C1. Community Programs Funding / One Year Program Funding 2004

RECOMMENDATION GC-182-2004:

That funding through the Community Programs Funding Guidelines as set out in Appendix I to the report of the Commissioner of Social Services, dated September 28, 2004, titled "Community Programs Funding / One Year Program Funding 2004", totaling $164,500 from Social Services account (CF00012 56743), be approved;

And further, that a draw of $63,872 be transferred from the Community Grants Reserve (R1260) to Cost Centre CF00012 to increase the 2004 Funding allocation.

HS-C2. An Update on the Development of 211 Services

Received

HS-D. Children's Services

HS-D1. Data Sharing and Confidentiality Agreement for the Early Development Instrument

RECOMMENDATION GC-183-2004:

That the Region of Peel enter into a data-sharing agreement with the Peel District School Board and the Dufferin-Peel District Catholic School Board for the Early Development Instrument results;

And further, that the required documents be signed by the Region's duly authorized signing officers.

HS-E. COMMUNICATIONS

HS-E1. Paul Zarnke, Executive Director, Peel Children's Aid, Letter dated September 24, 2004, Informing that October is Child Abuse and Neglect Prevention Month in Ontario

Received

RECOMMENDATION GC-184-2004:

That the month of October 2004 be proclaimed "Child Abuse and Neglect Prevention Month" in the Regional Municipality of Peel.

 

FINANCE

MA-A. Corporate Finance

MA-A1. 2004 Triannual Financial Report- August

Received

CORPORATE SERVICES

MA-B. Ambulance and Emergency Programs

MA-B1. 9-1-1 Awareness Week - December 6 - 12, 2004

RECOMMENDATION GC-185-2004:

That the week of December 6-12, 2004, be proclaimed "9-1-1 Awareness Week" in the Regional Municipality of Peel;

And further, that Emergency Communicators be commended for their dedication and commitment to public safety.

MA-C. Clerk's

MA-C1. Report of the Audit Subcommittee (ASC-2004-5) Meeting held on October 7, 2004

1. DECLARATIONS OF CONFLICTS OF INTEREST

2. APPROVAL OF AGENDA

RECOMMENDATION ASC-10-2004:

That item 4a be brought forward to be dealt with as the first item of business;

And further, that the agenda for the October 7, 2004, Audit Subcommittee meeting be approved, as amended.

Item 4a was dealt with.

4. REPORTS

a) Current Status of Actions Taken by Public Works as a Result of the 2003 External Audit Management Letter

Received

3. DELEGATIONS/PRESENTATIONS

a) Kevin Travers, Senior Audit Manager, KPMG, Providing an update on the 2003 Management Letter

Received

4. REPORTS

a) Current Status of Actions Taken by Public Works as a Result of the 2003 External Audit Management Letter

This item was dealt with earlier in the meeting

b) Review of Housing Policy and Programs Division

Received

c) Internal Audit Division Quality Assurance Process

Received

5. COMMUNICATIONS

6. SCHEDULE OF FUTURE MEETINGS

a) Summary of Internal Audits in Progress

Received

7. OTHER BUSINESS

MA-C2. Report of the Service Level Review Ad hoc Committee (SLRA-2004-3) Meeting held on October 7, 2004

A. DECLARATIONS OF CONFLICTS OF INTEREST

B. APPROVAL OF AGENDA

RECOMMENDATION SLRA-6-2004:

That the agenda for the October 7, 2004, Service Level Review Ad hoc Committee meeting be approved.

E. 2005 PROGRAM REVIEWS

5) Housing and Property
Presentation by Keith Ward, Commissioner of Housing and Property and General Manager, Peel Housing Corporation (Peel Living)

Received

Item 8d was dealt with

8) Internal Support

d. Property Services
Presentation by Keith Ward, Commissioner of Housing and Property and General Manager, Peel Housing Corporation (Peel Living)

Received

7) Regional Planning
Presentation by Nick Tunnacliffe, Commissioner of Planning

Received

8) Internal Support

a. Finance, Executive Office and Council Operations
Presentation by Dan Labrecque, Treasurer and Commissioner of Finance

Deferred to the October 14, 2004 Service Level Review Ad hoc Committee meeting

b. People, Information and Technology
Presentation by Laura Nashman, Commissioner of People, Information and Technology

Deferred to the October 14, 2004 Service Level Review Ad hoc Committee meeting

c. Corporate Services
Presentation by R. Kent Gillespie, Commissioner of Corporate Services and Regional Solicitor

Deferred to the October 14, 2004 Service Level Review Ad hoc Committee meeting

d. Property Services
Presentation by Keith Ward, Commissioner of Housing and Property and General Manager, Peel Housing Corporation (Peel Living)

This item was dealt with earlier in the meeting

F. REPORTS

G. COMMUNICATIONS

H. OTHER BUSINESS

I. NEXT MEETING

RECOMMENDATION SLRA-7-2004:

That the next meeting of the Service Level Review Ad hoc Committee meeting be scheduled for Thursday, October 14, 2004, from 9:30 a.m. to 12:30 p.m., in the 5th floor Council Chamber, Region of Peel Administrative Headquarters, 10 Peel Centre Dr., Brampton.

MA-C3. Report of the Service Level Review Ad hoc Committee (SLRA-2004-4) Meeting held on October 14, 2004

A. DECLARATIONS OF CONFLICTS OF INTEREST

B. APPROVAL OF AGENDA

RECOMMENDATION SLRA-8-2004:

That the agenda for the October 14, 2004, Service Level Review Ad hoc Committee meeting be approved.

E. 2005 PROGRAM REVIEWS

8) Internal Support

e. Finance, Executive Office and Council Operations
Presentation by Dan Labrecque, Treasurer and Commissioner of Finance

Received

f. People, Information and Technology
Presentation by Laura Nashman, Commissioner of People, Information and Technology

Received

g. Corporate Services
Presentation by Mike Goldrup, Director of Communications, Corporate Services

Received

F. REPORTS

G. COMMUNICATIONS

H. OTHER BUSINESS

MA-C4. 2005 Regional Council and Committee Meeting Schedule

RECOMMENDATION GC-186-2004:

That the 2005 Regional Council and General Committee meeting schedule, attached as Appendix I to the report of the Commissioner of Corporate Services and Regional Solicitor, dated September 22, 2004, titled "2005 Regional Council and General Committee Meeting Schedule", be approved.

MA-D. COMMUNICATIONS

MA-D1. D. Wayne Fyffe, President and CEO, Credit Valley Hospital, Letter dated September 9, 2004, Regarding the Credit Valley Hospital Expansion Project

Received

MA-D2. Michael Bryant, Attorney General, Minister Responsible for Native Affairs and Democratic Renewal, Letter dated September 16, 2004, Acknowledging Receipt of the Letter from Regional Chair Kolb, dated June 29, 2004, Regarding Fixed Election Dates

Received

MA-D3. Carolyn Parish, MP, Mississauga - Erindale, Letter dated September 20, 2004, Regarding Sustainable Sources of Revenue to Plan and Fund Infrastructure in the Region of Peel

Received

MA-D4. News Release: From the Government of Ontario, Ministry of Labour, dated October 8, 2004, Regarding a New Poster that will Promote Awareness of how the Employment Standards Act Helps Workers and Employers

Received

PL-A. INTERDEPARTMENTAL

PL-A1. Geographic Information Systems (GIS) Day - November 17, 2004

RECOMMENDATION GC-187-2004:

That November 17, 2004 be proclaimed "Geographic Information Systems (GIS) Day" in the Regional Municipality of Peel.

PL-B. Planning Policy and Research

PL-B1. Construction Activity in Peel Region and the Greater Toronto Area, Mid-Year 2004

Received

Councillor McCallion arrived at 11:11 a.m., due to other municipal business
Councillor Fennell departed at 11:15 a.m.

Additional Item

Outlook for Growth in the Greater Golden Horseshoe Area

RECOMMENDATION GC-188-2004:

That the Commissioner of Planning share with Members of Council and area municipalities projections on growth in the Greater Golden Horseshoe Area as required by the Provincial Working Group;

And further, that the Town of Caledon be notified of any meetings between the Region of Peel and the Province with respect to mapping, Greenbelt and population forecasting.

PL-C. Development Planning Services

PL-C1. Settlement of the Town of Orangeville Official Plan Amendment Number 84 - Official Plan Review (OPA 84) Appeal

Received

PW-A. Engineering and Construction

PW-A1. Proposed Inventory Collection, Structural Evaluation and Rehabilitation Recommendations for Minor Culverts, Capital Project 04-4817, Document 2004 -148P - Region of Peel

RECOMMENDATION GC-189-2004:

That Document 2004-148P for consulting services to provide inventory collection, structural evaluation and rehabilitation recommendations of all Regional minor culverts that presently are not included in the Region of Peel Bridge Management System be awarded to Engineered Management Systems Inc., for an estimated fee of $160,000 (excluding applicable taxes), under Capital Project 04-4817, in accordance with Purchasing By-law 62-2001;

And further, that the total estimated cost to carry out Capital Project 04-4817 be as follows:

Consultant Services	$160,000
Internal Fees	$ 40,000
Total	$200,000

And further, that additional funds of $100,000 be provided to Capital Project 04-4817, financed from the Roads Unallocated Capital Project 04-4000;

And further, that the required documents be executed by the Region's duly authorized signing officers.

PW-A2. Sanitary Sewer Replacement on Weybridge Trail, Capital Project 04-2315, Document 2004-171T - City of Brampton, Ward 1

RECOMMENDATION GC-190-2004:

That Document 2004-171T for the sanitary sewer replacement on Weybridge Trail, City of Brampton, be awarded to Drainstar Contracting Limited in the amount of $145,028 (excluding applicable taxes), under Capital Project 04-2315 in accordance with Purchasing By-law 62-2001;

And further, that additional funds of $48,544 be provided to Capital Project 04-2315 from the Sewer Capital Financing Stabilization Reserve (R0242).

PW-A3. Emergency Watermain Replacement at the Intersection of Central Parkway East and Rathburn Road, Capital Project 04-1324 - City of Mississauga, Ward 4

RECOMMENDATION GC-191-2004:

That the budget for Capital Project 04-1324, for the repair of a 600mm (24 inch) diameter watermain, located at the intersection of Central Parkway East and Rathburn Road, be increased from $250,000 to $450,000 in order to complete the emergency repairs;

And further, that additional funds of $200,000 be provided to Capital Project 04-1324, financed from the Capital Financing Stabilization Reserve (R0241);

And further, that the emergency works under Capital Project 04-1324, be awarded by Direct Negotiation to Rymall Construction Incorporated in accordance with Purchasing By-law 62-2001, Section 5.2.4;

And further, that the required documents be executed by the Region's duly authorized signing officers.

PW-A4. The Construction of Watermains on Old Church Road and Alexander Avenue, Capital Project 04-1830, Document 2004-391T - Town of Caledon, Ward 4

RECOMMENDATION GC-192-2004:

That Document 204-391T for the construction of 300mm (12 inch) and 150mm (6 inch) diameter watermains on Old Church Road and Alexander Avenue, Town of Caledon, be awarded to London Excavators and Trucking Ltd., at the tender price of $308,723 (excluding applicable taxes), under Capital Project 04-1830 in accordance with Purchasing By-law 62-2001;

And further, that additional funding of $89,320 be provided to Capital Project 04-1830 from the Water Capital Financing Stabilization Reserve (R0241).

PW-B. Operations and Maintenance

PW-B1. Operations and Maintenance Recognized by the Salt Institute of Canada for Excellence in Salt Storage

Received

See also Delegations/Presentations - Item D1

PW-C. COMMUNICATIONS

PW-C1. Nicola Crawhall, Senior Policy Advisor, Office of the Minister of the Environment, Email dated September 16, 2004, Providing Additional Information on Municipal Progress Towards Achieving 60 Per Cent Waste Diversion

Received

F. OTHER BUSINESS

Additional Items

F1. Councillor McCallion Providing an Update from the October 21, 2004 Meeting of Police Chiefs

Received

Councillor McCallion advised General Committee that the Premier announced the desire of the Province to hire 1,000 additional front line police officers. She added that the impact on municipalities is unclear.

F2. Grow House Legislation

Received

Councillor McCallion advised that Grow House Legislation has been introduced by the Province without the detailed discussion as set out in the Memorandum of Understanding with the Large Urban Mayors Caucus of Ontario (LUMCO). The extent of the financial impact of the legislation to municipalities and police services is not yet clear.

F3. General Committee Meeting Scheduled for November 11, 2004

Received

Councillor Adams noted that many Regional Councillors have Remembrance Day commitments on November 11, 2004 and suggested that the scheduled General Committee meeting be moved to an alternate date.

The Chair indicated that he would work with the Regional Clerk to revise the November meeting schedule.

RECESS

General Committee recessed at 12:07 p.m.

General Committee reconvened at 12:43 p.m.

ROLL CALL

G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb

Committee moved In Camera at 12:43 p.m.

Councillor Morrison arrived at 12:46 p.m.
Councillor Mullin arrived at 12:48 p.m.
Councillor Groves arrived at 12:54 p.m.

G1. The security of the property of the municipality or local board

Councillor Groves departed at 1:14 p.m.
Councillor Palleschi arrived at 1:15 p.m.

G2. The security of the property of the municipality or local board

G3. Personal matters about an identifiable individual, including municipal or local board employees

G4. Labour relations or employee negotiations

G5. A proposed or pending acquisition or disposition of land by the municipality or local board

G6. A proposed or pending acquisition or disposition of land by the municipality or local board

G7. Labour relations or employee negotiations

G7-a. Labour relations or employee negotiations

G8. Personal matters about an identifiable individual, including municipal or local board employees

G9. Labour relations or employee negotiations

G10. Labour relations or employee negotiations

Committee moved out of In Camera at 2:38 p.m.

ADJOURNMENT

The meeting adjourned at 2:39 p.m.