THE REGIONAL MUNICIPALITY OF PEEL

GENERAL COMMITTEE

M I N U T E S GC-2000-12

 

The Regional General Committee met on October 19, 2000 at 9:38 a.m. in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Members Present:

R. Begley¨*, L. Bissell, T. Blackmore, C. Corbasson, F. Dale¨, S. Fennell, C. Gyles¨, E. Kolb, K. Mahoney, H. McCallion¨, G. Miles, M. Morrison, P. Mullin, P. Palleschi¨*, M. Prentice, P. Robertson¨, P. Saito*, C. Seglins, R. Whitehead*

 

Members Absent:

C. Cooper due to illness; N. Iannicca due to other municipal business, I. Sinclair due to other municipal business

 

Also present:

R. Maloney, Chief Administrative Officer; P. O’connor, Acting Commissioner of Corporate Services and Regional Solicitor; P. Graham, Commissioner of Health; J. Pennachetti, Treasurer and Commissioner of Finance; D. Szwarc, Acting Commissioner of Social Services; K. Ward, Commissioner of Housing & Property and General Manager of Peel Living; M. Zamojc, Commissioner of Public Works; P. Vivian, Director of Human Resources; B. Zeran, Regional Clerk; Ava Macintyre, Legislative Co-ordinator

 

Regional Chair E. Kolb presided.

  1. ROLL CALL


B. DECLARATIONS OF CONFLICTS OF INTEREST


C. APPROVAL OF AGENDA

RECOMMENDATION GC-254-1-2000:

That the agenda for the October 19, 2000, General Committee meeting be approved.


D. DELEGATIONS / PRESENTATIONS

Delegations/Presentations – Item D2. was dealt with.

D2. Mitch Zamojc, Commissioner of Public Works regarding Toronto Integrated Solid Waste Resource Management (TIRM) Long Term Waste Disposal Options

Received

See also Items Related to Public Works – Items PW 1 and PW10 to PW12 inclusive

Items Related to Public Works – Item PW1. was dealt with.

PW1. Toronto Integrated Solid Waste Resource Management (TIRM) Long Term Waste Disposal Options

RECOMMENDATION GC-255-2000:

That in accordance with the Region of Peel’s Long Term Waste Resource Management Strategy (TIRM), as directed by Council resolution 97-1097, waste not handled by available in-Peel processing and disposal components, be handled in whole or in part by new technologies or exported out of Peel;

And further, that Regional Council authorize the Commissioner of Public Works to initiate one or more Requests for Proposal(s) to the marketplace for:

        1. the disposal of municipal solid waste following aggressive diversion;

        2. transfer station(s);

        3. the processing of municipal solid waste utilizing new and emerging technologies;

And further, that Regional Council not enter into negotiations under the Terms of the Memorandum of Understanding (MOU) with the City of Toronto for a contract with Rail Cycle North for municipal solid waste disposal at this time;

And further, that staff be directed to investigate the potential for and traffic impact implications of any use of the Brampton CD Intermodal Site which may be made as a contingency for the Rail Cycle North proposal in the event that the Macmillian Intermodal Yard should become unavailable;

And further, that staff attempt to obtain and report to Council:

        1. details and implications of the emergency plan that CN/Rail North and Toronto will sign;

        2. details of any cost comparison or other assessment between the MacMillian and Brampton Intermodal Yard as rail head sites.

See also Delegations/Presentations – Item D2 and Items Related to Public Works – Items PW1, and PW10 to PW12 inclusive

D1. Mitch Zamojc, Commissioner of Public Works regarding the Region of Peel and the Region of York Servicing and Transportation Issues

This item was dealt with later in the meeting

  1. REPORTS AND COMMUNICATIONS

ITEMS RELATED TO PUBLIC WORKS

Chaired by Councillor M. Morrison

PW1. Toronto Integrated Solid Waste Resource Management (TIRM) Long Term Waste Disposal Options

This item was dealt with earlier in the meeting

PW2. Waste Reduction Week

RECOMMENDATION GC-256-2000:

That the week of November 6 to 12, 2000, be declared Waste Reduction Week in the Regional Municipality of Peel (Appendix 1).

PW3. Preliminary Update for the Grey Box Roll Out

RECOMMENDATION GC-257-2000:

That the Commissioner of Public Works contact EcoSource Mississauga immediately to discuss the provision of a weekly grey box pick up at schools in the Region of Peel;

And further, that the public advisory committee be consulted immediately to discuss grey box and blue box concerns within the community;

And further, that staff investigate the feasibility of providing a weekly pick up service of the grey box and the blue box and provide the economic impact to the Region;

And further, that staff provide a comparison of the percentage of recyclables being diverted in the Region of Halton, City of Toronto and City of Ottawa with the percentage in the Region of Peel.

Councillors updated staff on various comments that have been received by residents regarding the grey box and blue box recycling programs. It was stated that residents are requesting that grey and blue boxes be picked up on a weekly basis rather than the current bi-weekly program. Residents believe that the new recycling program is a reduction in service. It was suggested that a notice be sent out with the water bill informing residents where to pick up extra recycling boxes. Staff were congratulated on the excellent communication strategy implemented during the grey box and the enhanced blue box roll out.

Councillor Saito arrived at 10:45 a.m.

PW4. Minutes of the Waste Management Subcommittee Meeting Held October 10, 2000

1. Declarations of Conflicts of Interest

      1. Approval of Agenda

        RECOMMENDATION WM-17-2000:

        That the agenda for the October 10, 2000, Waste Management Subcommittee meeting be approved.

      2. Delegations

      3. Waste Management Updates

a) Central East Community Recycling Centre (Brampton) Proposed Operation of the Reuse Retail Outlet

Received

Melanie Kawalec, Manager, Waste Program Planning provided members with a brief understanding of the proposed expansion of the Central East Community Recycling Centre (CRC) in Brampton, and the addition of a Reusable Goods Retail Outlet. The outlet would accept items in good condition, and sold to generate revenues. As stated in the subject report, the benefits of the Retail Outlet are:

Staff recommend that the outlet be operated by a Not-for-profit, non-governmental organization (NGO), and that a report on the Request for Proposal (RFP) for the operation of the outlet will be presented to members in 2001.

Councillor Bissell provided an overview of the public meeting held on October 2, 2000 to discuss the Brampton Community Recycling Centre (CRC).

b) Organics Project Update

Received

Melanie Kawalec updated members on Peel’s organic projects, both existing and proposed, as well as diversion efforts as outlined in the Long Term Waste Resource Management Strategy (LTWRMS). Although the strategy identified a 70% diversion from landfill by 2016, staff advised that Peel will be close to the diversion goal by 2006. Proposals for Phase II of the region wide organics processing RFP closes on November 22, 2000.

Members requested that a workshop be held in 2001 to review the vision of the LTWRMS and the status of Peel’s waste diversion program, in an effort to update the vision and timeframe of the adopted strategy.

Councillor Saito advised members that her office has received a high volume of calls since the Grey Box program implementation. Residents were concerned with the volume of household waste diversion being difficult to maintain due to a bi-weekly collection. The issue of a weekly collection will be discussed further under report item 4d. Feasibility of Weekly Recycling Collection.

Councillor Morrison requested data relating to a) diversion tonnage, b) cost of impact of diversion, and c) the savings of diversion, in support of expanding the organics diversion program Region wide.

c) Waste Diversion Initiatives (Oral)

Received

It was suggested that the subject report be further addressed at the proposed Waste Management Subcommittee Workshop.

d) Feasibility of Weekly Recycling Collection (Oral)

Received

Rob Rivers, Manager, Waste Collection and Processing, advised members of the results of a 5 month pilot project in 1996 to divert fibres through the Grey Box and Bags. Over the period of the pilot, staff measured an additional 7% - 10 % fibres diverted from landfill.

In the first week of the Grey Box, there was an additional 30% - 35% calls to the Waste-line, which required additional staff to be added to the call centre. As of week four of the program, calls to the Waste-line dropped to 12%.

With the implementation of the Grey Box, there has been a renewed interest/awareness of the Blue Box program, with a 5% increase of Blue Box material being collected.

Members were further advised that, should a resident’s volume of diverted material exceed that of the supplied boxes, additional boxes are available free of charge at this time.

Further, the reason collection staff are unable pick-up curbside Blue Box material during a Grey Box pick-up is the redesign of the collection trucks. Trucks are no longer compartmentalized to separate Blue and Grey material at the curbside due to the volume of diverted material.

Scott Stewart, Director, Waste Management advised that an RFP will be issued, where the footprint of the box will remain the same, however the box will be made taller to accept a greater volume of recyclable material.

Chair Kolb requested staff to further review the waste collection schedule in light of increased diversion volumes. It was agreed that the collection schedule would be further addressed during the Workshop.

e) Use of Biodegradable Bags for Yard Waste

Deferred to a subsequent Waste Management Subcommittee

f) Waste Management Subcommittee 2001 Meeting Schedule

RECOMMENDATION WM-18-2000:

That the Waste Management Subcommittee continue the practice of meeting on the second Tuesday of each month, to commence at 1:00 p.m., or at the call of the Committee Chair;

And further, that due to municipal elections on November 13, 2000, that the November 14, 2000 Committee meeting be cancelled.

5. Communications

Delegations/Presentations - D1. was dealt with.

D1. Mitch Zamojc, Commissioner of Public Works and Cam Watson, Principal, CN Watson and Associates Ltd. regarding the Region of Peel and the Region of York Servicing and Transportation Issues

Received

See also Items Related to Public Works - Item PW5

Engineering and Construction

PW5. Peel/York Servicing and Transportation Issues

RECOMMENDATIOIN GC-258-2000

That the report of the Commissioner of Public Works dated October 18, 2000, titled Peel/York Servicing and Transportation issues be referred back to staff for further detail on the economic development impact on the Region of Peel and to address the extension of Highway 427 beyond Mayfield Road;

And further, that the area municipalities be consulted to provide input into the subject report.

See also Delegations/Presentations - Item D1

Councillor McCallion departed at 11:10 a.m.

PW6. Traffic Signal Equipment Contract

RECOMMENDATION GC-259-2000:

That the existing contract for the supply of Traffic Signal Controllers and related equipment be extended with the current vendor Tacel Ltd. in the approximate amount of $119,855, inclusive of applicable taxes for January to December 2001;

And further, that Regional Staff work in collaboration with the City of Brampton Staff to identify long term servicing requirements;

And further, that authorities be given to increase/extend this contract for similar requirements to the lowest responsive and responsible Vendor for the 2001 year, where the actual requirements exceed the estimates;

And further, that the required documents be executed by the Region’s duly authorized signing officers.

PW7. Additional Funding Requirements for Watermain Replacement on Ellesboro Drive, Suburban Drive, Plainsman Road and Shady Lawn Court, Project 00-1380 – City of Mississauga, Ward 6

RECOMMENDATION GC-260-2000:

That the existing contract by London Excavators and Trucking Ltd. for watermain replacement on Ellesboro Drive, Suburban Drive, Plainsman Road and Shady Lawn Court be increased by $150,000, to include the replacement of all the undersized water services up to the streetline, to read a total commitment of $850,000, for Project 00-1380;

And further, that authorities be given to increase/extend this contract for additional requirements by 20% to a maximum of $100,000 to the lowest vendor for contingencies and unforeseen works where the actual requirements exceed the estimates to the limits allowed by the purchasing by-laws;

And further, that the required documents be executed by the Region’s duly authorized signing officers.



PW8. Sanitary Sewer Oversizing Sapphire Hills Homes Inc., Phase 1 – Project 02-2115 and 03-2125 – City of Brampton, Ward 6

RECOMMENDATION GC-261-2000:

That the Region of Peel enter into a front-end financing agreement with Sapphire Hills Homes Inc. for the reimbursement of the construction costs of a completed 453 metre length of 450 mm (18 inch) diameter sanitary trunk sewer along Edenbrook Hill and Queen Mary Drive, to be installed in conjunction with Sapphire Hills Home Inc. Phase I, 21T-99001B;

And further, that upon approval of the 2002 Capital Budget, the necessary funding in the amount of $108,000 – financed from R3525 Regional Sewer Development Charge Reserve Fund under Capital Projects 02-2115, be reimbursed to Sapphire Hills Homes Inc.;

And further, that upon approval of the 2003 Capital Budget, the necessary funding in the amount of $55,000 – financed from R3525 Regional Sewer Development Charge Reserve Fund under Capital Projects 03-2115, be reimbursed to Sapphire Hills Homes Inc.;

And further, that the required documents be executed by the Region’s duly authorized signing officers.


Operations and Maintenance

PW9. Palgrave/Palgrave Estates New Well Facilities, Project 00-1230 – Town of Caledon, Ward 4

RECOMMENDATION GC-262-2000:

That the consulting engineering firm, KMK Consultants Ltd., be retained to provide design services, contract administration and inspection for the construction of new well facilities and connection to the existing Palgrave water distribution system, at a total estimated cost of $261,400 (excluding GST), under Project 00-1230;

And further, that the required documents be executed by the Region’s duly authorized signing officers.


COMMUNICATIONS

PW10. M. McSherry, Parent and Concerned Parent, Kirkland Lake regarding Adams Mine Site

Received

See also Delegations/Presentations – Item D2 and Items Related to Public Works – Items PW1, PW11 and PW12

PW11. Ruby McPhee, Resident, Kirkland Lake regarding Adams Mine Site

Received

See also Delegations/Presentations – Item D2 and Items Related to Public Works – Items PW1, PW10 and PW12

PW12. Chief Carol McBride, Timiskaming First Nation regarding Rail Cycle North’s Proposal for Adams Mine

Received

See also Delegations/Presentations – Item D2 and Items Related to Public Works – Items PW1, PW10, and PW11

 

ITEMS RELATED TO PLANNING

Chaired by Councillor P. Saito

Planning Policy and Research

P1. Great Lakes Wetlands Conservation Action Plan (GLWCAP) Highlights Report (1997-2000)

Received

P2. Housing Production in Peel Region and the Greater Toronto Area (GTA), Mid-Year 2000

Received

P3. Geographical Information Systems (GIS) Day

RECOMMENDATION GC-263-2000:

That November 15, 2000 be proclaimed Geographic Information Systems (GIS) day in the Regional Municipality of Peel.

P4. Public Survey – Town of Caledon Carpool Parking Lots

Received


COMMUNICATIONS

P5. L.J. Mikulich, City Clerk, City of Brampton regarding Vaughan Employment Area Expansion – York Region Official Plan Amendment Number 19 – City of Vaughan Official Plan Amendment Number 534 (File P28)

Referred to Public Works

P6. David M. Collenette, Minister of Transport regarding Impact on GO Transit Services in the Greater Toronto Area (GTA)

Received

P7. Lorrie McKee, Executive Manager, Corporate and Government Strategy, Greater Toronto Airports Authority (GTAA) regarding the Placement of Noise Monitoring Terminals

Received

P8. David Turnbull, Minister of Transportation regarding Peel’s Additional Funding for Highway 410 Extension

Received

P9. Marjory Morden, A.M.C.T. Town Clerk, Town of Caledon regarding Planning Report 00-57 Appeal of Vaughan Official Plan Amendment # 534

Referred to Planning

ITEMS RELATED TO HOUSING AND PROPERTY

Chaired by Councillor P. Mullin

Housing

H1. National Housing Policy Options Team (NHPOT) Working Paper: Toward a National Housing Strategy

Received

Property

H2. Collaboration Effort

Received

H3. Encroachment Agreement, Derry Road West (Regional Road 5), Owner: The Corporation of the City of Mississauga - City of Mississauga, Ward 6

RECOMMENDATION GC-264-2000:

That the encroachment on Derry Road West (Regional Road #5), being an access road, pathway, and stormwater control pond and appurtenances, be permitted in accordance with the terms and conditions in the Encroachment Agreement dated September 1, 2000, between The Regional Municipality of Peel and The Corporation of the City of Mississauga;

And further, that all documents relating thereto or required to complete this transaction be executed by the Region’s duly authorized signing officers;

And further, that the necessary by-law be presented to Regional Council.


H4. Encroachment Agreement, Regional Road 50, Owner: Toronto and Region Conservation Authority (TRCA) - Town of Caledon, Ward 4

RECOMMENDATION GC-265-2000:

That the encroachment on Regional Road #50, being a pedestrian trail system and a pedestrian bridge, be permitted in accordance with the terms and conditions in the Encroachment Agreement dated September 1, 2000, between The Regional Municipality of Peel and Toronto and Region Conservative Authority’;

And further, that all documents relating thereto or required to complete this transaction, be executed by the Region’s duly authorized signing officers;

COMMUNICATIONS

H5. Ministry of Municipal Affairs and Housing (MMAH) News Release: "Ontario Government Introduces Legislation for Municipalities to Administer Social Housing"

Received

RECOMMENDATION GC-266-2000:

That the Commissioner of Housing provide Regional Councillors with a clear synopsis of the Social Housing Devolution legislation and its impact on the Region of Peel.

Councillor Gyles departed at 11:50 a.m.

ITEMS RELATED TO HUMAN SERVICES

Chaired by Councillor K. Mahoney

SOCIAL SERVICES

Ontario Works in Peel

HS1. Ontario Works Caseload Update (Oral)

Presentation by David Szwarc, Director, Ontario Works

Received

HS2. Request for Proposal for the Provision of a Trusteeship Program to Ontario Works in Peel – Reference File: 2000-030P

RECOMMENDATION GC-267-2000:

That the Request for Proposal for the provision of a Trusteeship Program to Ontario Works in Peel be awarded to Family Services of Peel, for an estimated total initial cost of $147,960 in the first year and an annual cost of $132,900 in subsequent years;

And further, that the term of the contract be for a one year period with an option to renew for two 12-month periods;

And further, that should the annual scope of services increase during the course of the contract that the necessary approvals are granted for additional funding beyond the estimated cost as stated above, but within the Division’s overall approved annual budget;

And further, that the funds be provided from cost centre CF11001;

And further, that the required documents be executed by the Regional Corporation’s duly authorized signing officers.


HS3. Request for Proposal for the Provision of Vocational Assessment Services to Ontario Works In Peel – Reference File 2000-018P

RECOMMENDATION GC-268-2000:

That the Request for Proposal for the provision of Vocational Assessment Services to Ontario Works in Peel be awarded to Peel Career Assessment Services, for an estimated total annual cost of $200,000;

And further, that the term of the contract be for a one year period;

And further, that the funds be provided from cost centre CF14301;

And further, that the required documents be executed by the Regional Corporation’s duly authorized signing officers.


HS4. Workfirst Program

RECOMMENDATION GC-269-2000:

That the Ontario Works Division renew the Purchase of Service Agreement with Armor Personnel for the provision of the Workfirst program for 2001 for an estimated cost of $100,000;

And further, that subject to performance and pricing, an additional 12-month period be offered to Armor Personnel;

And further, that the compensation package contained in that Agreement is based on employment placement and hours of employment generated;

And further, that the funds be provided from cost centre CF14301;

And further, that the required documents be executed by the Regional Corporation’s duly authorized signing officers.


HEALTH

Sexual Health and Communicable Diseases

HS5. Influenza in Long-Term Care Institutions in the Region of Peel, 1999-2000 Season

RECOMMENDATION GC-270-2000:

That Regional Council urge the Ontario Minister of Health and Long-Term Care to implement a provincial policy of mandatory influenza immunization for staff and volunteers of Long-Term Care Facilities, with appropriate exemptions in order to further reduce the risk of influenza in Long-Term Care Facilities.

 

HS6. Tuberculosis Control in Peel

Received

Healthy Lifestyles

HS7. Comprehensive School Health

Received

HS8. Additional Funding for Breathing Space – Smoke-Free Homes Campaign

RECOMMENDATION GC-271-2000:

That the Commissioner of Health be authorized to execute an agreement with the Ontario Ministry of Health and Long-Term Care, whereby the Province will fund up to $500,000 to continue the GTA-wide Breathing Space campaign in partnership with Durham, Toronto, York, Halton, Simcoe and Hamilton-Wentworth Health Departments.

Family Health

HS9. Preconception Health and the Workplace

Received

HS10. Healthy Babies, Healthy Children, Family Visitor Program

Received

HS11. Early Years Community Project

Received

HS12. Launch of New Resource for Parents of Young Children

Received


COMMUNICATIONS

HS13. Colleen Beaumier, MP, Brampton West – Mississauga regarding Bill S-20, the Tobacco Youth Protection Act

Received

See also Item HS14

HS14. Steven W. Mahoney, MP, Mississauga West regarding Bill S-20, the Tobacco Youth Protection Act

Received

See also Item HS13

HS15. Elizabeth Witmer, MPP, Minister of Health and Long-Term Care regarding Weekend Adult Day Programs

Received

HS16. News Release: "Making Welfare Work", Ministry of Community and Social Services, Brampton Guardian, September 20, 2000

Received

RECESS

General Committee recessed at 12:10 p.m.

General Committee reconvened at 12:52 p.m.

ROLL CALL

Members Present:

R. Begley*¨, L. Bissell, T. Blackmore, C. Corbasson, F. Dale¨, S. Fennell, E. Kolb, K. Mahoney, G. Miles, M. Morrison, P. Mullin, P. Palleschi*¨, M. Prentice, P. Robertson¨, P. Saito*, C. Seglins, R. Whitehead*

 

Members Absent: C. Cooper due to illness; C. Gyles, N. Iannicca due to other municipal business, H. McCallion, I. Sinclair due to other municipal business

Items Related to Management – Item M3. was dealt with.

M3. Response to Request for Comments on the Review of the Greater Toronto Services Board (GTSB) – Phase 1 Report, Addressing GTA-Wide Challenges

RECOMMENDATION GC-272-2000:

Whereas the Greater Toronto Services Board (GTSB) is undertaking a review of its structure and mandate;

And whereas the GTSB has been unable to operate effectively due to a lack of authority granted under the Greater Toronto Services Board Act, 1998;

And whereas there is a need for a GTA-wide co-ordination of services and a GTA-wide growth strategy;

Therefore, be it resolved that the Council of the Region of Peel supports a strong co-ordinating role for the Greater Toronto Services Board and requests the Province of Ontario to amend the Greater Toronto Services Board Act, 1998 to give it the power to perform a strong role in co-ordinating the services of an inter-regional nature including transportation, environmental protection, countryside planning and economic development;

And further, that the subject GTSB Act be amended to include Federal and Provincial representation on the Great Toronto Services Board;

And further, that the main focus of the GTSB should be to build strategic directions for transportation systems in the GTA, recognizing local and regional initiatives;

And further, that the first priority of the GTSB be to secure shared funding from the federal and provincial government to implement the approved 10-year capital budget for GO transit.

Councillor Robertson departed at 1:00 p.m.

Councillor Begley arrived at 1:03 p.m.

Councillor Palleschi arrived at 1:03 p.m.

Councillor Dale departed at 1:05 p.m.

ITEMS RELATED TO MANAGEMENT

Chaired by Councillor R. Whitehead

EXECUTIVE OFFICES

Chief Administrative Officer

M1. Greater Toronto Services Board (GTSB) Update

Received

M2. Response to the Greater Toronto Services Board (GTSB) Greater Toronto Area (GTA) Countryside Strategy

RECOMMENDATION GC-273-2000:

That the report of the Chief Administrative Officer dated October 6, 2000, titled "Response to the Greater Toronto Services Board (GTSB) Countryside Strategy" be forwarded to the GTSB as the Regional Municipality of Peel’s position on the Greater Toronto Area (GTA) Countryside Strategy in its current form.

M3. Response to Request for Comments on the Review of the Greater Toronto Services Board (GTSB) – Phase 1 Report, Addressing GTA-Wide Challenges

This item was dealt with earlier in the meeting

M4. Beyond 2000: Directions for Peel’s Future – Final Report

Received

Councillor Begley departed at 1:40 p.m.

CORPORATE SERVICES

Legal Services

M5. Mutual Assistance Agreements

RECOMMENDATION GC-274-2000:

That the negotiation and execution of three separate Mutual Assistance Agreements, on substantially the same terms and conditions as those set out in the agreement attached as Appendix A to the Report of the Commissioner of Corporate Services and Regional Solicitor, dated October 4, 2000, between the Regional Municipality of Peel and the Region of York, the Region of Halton and the City of Toronto respectively be authorized.


Clerk's

M6. Minutes of the Emergency Communications Ad hoc Committee held October 12, 2000

      1. Declarations of Conflicts of Interests

      2. Approval of Agenda

RECOMMENDATION ECAC-22-2000:

That the agenda for the October 12, 2000, Emergency Communications Ad hoc Committee meeting be approved.


3. Consolidated Project Scope and Workplan and Terms of Reference

RECOMMENDATION ECAC-23-2000:

That the workplan timeframes, as contained in the report of the Commissioner of Corporate Services and Regional Solicitor, dated October 10, 2000, and titled "Consolidated Project Scope and Workplan and Terms of Reference" be amended so that the start and finish date of the Survey be November 2000 and February 2001 respectively;

And further, that the start date for Task Force and Research Analysis be changed to November 2000;

And further, that the report be amended to note that a consultant will not be hired until the Emergency Communications Ad hoc Committee has evaluated the need for such expertise and the scope of such a project.

And further, that the Consolidated Project Scope and Workplan and Terms of Reference, as amended, be approved.


4. Call Demand and Volume Impact

Withdrawn

J. Moore, General Manager, Ambulance and Emergency Programs indicated that this report would be brought forward at the next meeting of the Emergency Communications Ad hoc Committee.


5. Draft Survey of Public Safety Answering Points (PSAP) Models

RECOMMENDATION ECAC-24-2000:

That, upon approval by the 9-1-1 Advisory Committee and Senior Management Team (SMT), the Draft Survey of Public Safety Answering Points (PSAP), as described in the memorandum of the General Manager, Ambulance and Emergency Programs, dated October 10th, 2000 be approved for distribution;

And further, that distribution of the Survey be as comprehensive and inclusive as possible in the interest of obtaining a broad range of information.

Committee Members requested that they receive a copy of the survey when it is in its final form.


6. Schedule of Future Meetings

Members discussed the schedule of future meetings, concluding that one would not be required for the remainder of 2000. The scheduling of the next meeting was left at the discretion of the Chair.


7. Other Business

Regional Chair Kolb requested that Ministry of Health Ambulance Communications staff be encouraged, verbally or in writing, to attend future meetings of the Emergency Communications Ad hoc Committee.


M7. Records Retention By-law

RECOMMENDATION GC-275-2000:

That amendments to the Records Retention By-law 68-98, as presented in the report of the Commissioner of Corporate Services and Regional Solicitor, dated September 28, 2000, "Records Retention By-law" be approved;

And further, that the necessary By-law be presented to Regional Council;

And further, that the subject By-law be presented to the Region’s auditor for approval in accordance with section 116 of the Municipal Act, R.S.O. 1990, c. M.45.

 

Controller’s Division

M8. Triannual Financial Report—Period Ending August 31, 2000

Received

M9. Convenience Copier Contract Extension

RECOMMENDATION GC-276-2000:

That the Chief Administrative Officer be authorized to extend existing contract(s) with Canon Canada Inc./OE on a month to month basis until new copier equipment can be installed pursuant to the award of Request for Proposal 2000-239P for the supply of black and white convenience copiers.

 

Information Technology Services

M10. Peel Public Sector Network (PSN)

RECOMMENDATION GC-277-2000:

That the Region’s signing officers be authorized to execute the Public Sector Network Partnership Agreement;

And further, that the Region’s signing officers execute Public Sector Network Access Agreements to provide access at no charge to Region of Peel designated Constituent Agencies, Peel Living and Peel Police Services Board, upon production of written Agreements satisfactory to the Commissioner of Finance, in consultation with the Regional Solicitor;

And further, that the Region’s signing officers execute Public Sector Network Access Agreements with William Osler Health Centre, Trillium Health Centre, Credit Valley Hospital Corporation, Community Care Access Centre of Peel, Peel District School Board, Dufferin-Peel Roman Catholic School Board, and Sheridan College upon production of written Agreements satisfactory to the Commissioner of Finance, in consultation with the Regional Solicitor;

And further, that the Region’s signing officers execute Agreements with Brampton Hydro, Hydro Mississauga and Caledon Hydro for PSN access to the hydro poles and underground conduit of the said hydro corporations, upon production of written Agreements satisfactory to the Commissioner of Finance, in consultation with the Regional Solicitor.

 

M11. Integrated Planning and Financial System (IPFS) Software Implementation - Asset Management

RECOMMENDATION GC-278-2000:

That the Chief Administrative Officer be authorized to extend consulting contracts currently established with FFC Consulting Incorporated, Modis International, and W5 Resources Incorporated, as required for the purpose of completing Stage 1 of the Integrated Planning and Financial System (IPFS) project, with a proposed contract extension of $550,000 to be funded from the existing IPFS 2000 Capital Budget (Project 00-7608);

And further, that any required documents be executed by the Regional Corporation’s duly authorized signing officers.

RECOMMENDATION GC-279-2000:

That the Treasurer and Commissioner of Finance invite City of Brampton staff to review the Region’s Corporate Geographic Information System (GIS).


COMMUNICATIONS

M12. Frederick Biro, Executive Director, Peel Police Services Board (PPSB) regarding VCOM Group Annual Report

Received

M13. Daryl Carre, Risk Management Supervisor, Region of Peel regarding May 12 Goodwill Payments

Received

M14. John Wouters, President and Craig Cowan, Chairman, Mississauga Board of Trade regarding Municipal Utilities and Bill 100

Received

  1. IN CAMERA MATTERS
    Chaired by Regional Chair E. Kolb

    Committee proceeded "In Camera" to consider the following items:

F1. A proposed or pending acquisition of land for municipal purposes

F2. A proposed or pending acquisition of land for municipal purposes

F3. A proposed or pending acquisition of land for municipal purposes

F4. Labour relations or employee negotiations

F5. Litigation or potential litigation, including a matter before administrative tribunals, affecting the Regional Corporation

Committee Moved Out of "In Camera"


ADJOURMENT

The meeting adjourned at 2:10 p.m.