A by-law to amend By-law 30-2018 being a by-law to govern the procurement and disposal of goods and services.
Whereas the Council of the Regional Corporation enacted By-law 30-2018 on July 1, 2018, to govern the procurement and disposal of goods and services;
And whereas, the Council of the Regional Corporation passed By-law 4-2020 on January 9, 2020, to amend Schedule “B” of By-law 30-2018 to provide that award of Direct Negotiation procurements greater than $100,000 to $250,000 requiring approval of the Chief Financial Officer, be amended to require Regional Council approval;
And whereas, the Council of the Regional Corporation passed By-law 16-2020 on February 27, 2020, to amend By-law 30-2018 to provide authority for Direct Negotiation procurements of goods and services greater than $100,000 to $250,000 where required as a result of an Urgent Response, and where the procurement was authorized by the Region’s Interim Period Approvals Committee;
And whereas, the Council of the Regional Corporation has by resolution passed on May 11, 2023 authorized the enactment of the by-law herein to amend By-law 30-2018 so as to re-instate the authority of the Chief Financial Officer to approve awards of Direct Negotiation procurements greater than $100,000 to $250,000;
Now therefore, the Council of the Regional Corporation enacts as follows:
“Urgent Response” means a response to a non-emergency situation where the procurement of a good or service is necessary to imminently address, rectify or maintain Regional infrastructure or services, or a response where a delay may contribute to significant negative repercussions to Regional interests, service delivery and/or residents, as determined or authorized by a Commissioner or the Chief Administrative Officer.
“5.2.8 the goods and services are required as a result of an Urgent Response which would not reasonably permit the use of a method other than Direct Negotiation, the goods and services have a value greater than $100,000 to $250,000, and the procurement has been authorized by the Region’s Interim Period Approvals Committee.”
Method of Procurement |
Dollar Range |
Procurement Authority |
---|---|---|
Direct Purchase | Up to $10,000 | Any employee authorized by the Director of Procurement |
Informal Request For Quotation | Greater than $10,000 to $25,000 | Any employee authorized by the Director of Procurement including employees under Clause 4.2 |
Request for Quotation | Greater than $25,000 to $100,000 | Manager of Procurement |
Request for Tender | Greater than $100,000 up to $500,000 | Director of Procurement |
Greater than $500,000 | Chief Financial Officer/ Deputy Chief of Police | |
Request for Proposal | Greater than $10,000 to $500,000 | Director of Procurement |
Greater than $500,000 | Chief Financial Officer/ Deputy Chief of Police | |
Direct Negotiation | Greater than $10,000 to $100,000 | Director of Procurement |
Greater than $100,000 to $250,000 | Chief Financial Officer/ Deputy Chief of Police | |
Greater than $:250,000 | Regional Council/ Police Services Board | |
Emergency Procurements | Greater than $10,000 to $100,000 | Director of Procurement and Director of Program |
Greater than $100,000 | Chief Financial Officer and Department Head |
Method of Procurement |
Dollar Range |
Procurement Authority |
---|---|---|
All procurement methods resulting in an Irregular Result (in accordance with s. 16.1.2) | All Dollar Values | Regional Council/Police Services Board |
All procurement methods when directed by the Director of Procurement or the Chief Financial Officer/Deputy Chief of Police (in accordance with s. 16.1.3) | All Dollar Values | Regional Council/Police Services Board |
Read three times And passed in open Council this 11th day of May, 2023.
A. Adams
Regional Clerk
N. Iannicca
Regional Chair