The Regional Municipality of Peel
By-law number 28-2023

A by-law to amend By-law 30-2018 being a by-law to govern the procurement and disposal of goods and services.

Whereas the Council of the Regional Corporation enacted By-law 30-2018 on July 1, 2018, to govern the procurement and disposal of goods and services;

And whereas, the Council of the Regional Corporation passed By-law 4-2020 on January 9, 2020, to amend Schedule “B” of By-law 30-2018 to provide that award of Direct Negotiation procurements greater than $100,000 to $250,000 requiring approval of the Chief Financial Officer, be amended to require Regional Council approval;

And whereas, the Council of the Regional Corporation passed By-law 16-2020 on February 27, 2020, to amend By-law 30-2018 to provide authority for Direct Negotiation procurements of goods and services greater than $100,000 to $250,000 where required as a result of an Urgent Response, and where the procurement was authorized by the Region’s Interim Period Approvals Committee;

And whereas, the Council of the Regional Corporation has by resolution passed on May 11, 2023 authorized the enactment of the by-law herein to amend By-law 30-2018 so as to re-instate the authority of the Chief Financial Officer to approve awards of Direct Negotiation procurements greater than $100,000 to $250,000;

Now therefore, the Council of the Regional Corporation enacts as follows:

1. That the following definition for “Urgent Response” in Part II – Definitions of By-law 30-2018 is hereby deleted in its entirety:

   “Urgent Response” means a response to a non-emergency situation where the procurement of a good or service is necessary to imminently address, rectify or maintain Regional infrastructure or services, or a response where a delay may contribute to significant negative repercussions to Regional interests, service delivery and/or residents, as determined or authorized by a Commissioner or the Chief Administrative Officer.

2. That the following section 5.2.8 of Part V – Procurement Authorities and Procurement Methods of By-law 30-2018 is hereby deleted in its entirety:

   “5.2.8 the goods and services are required as a result of an Urgent Response which would not reasonably permit the use of a method other than Direct Negotiation, the goods and services have a value greater than $100,000 to $250,000, and the procurement has been authorized by the Region’s Interim Period Approvals Committee.”

3. That Schedule “B” of By-law 30-2018 is hereby deleted in its entirety and replaced with a revised Schedule “B” as attached hereto.
4. That this By-law takes effect on the 11th day of May 2023.

BY-LAW 30-2018 – SCHEDULE “B”
PROCUREMENT APPROVAL AUTHORITIES UNDER PART V

Method of Procurement	Dollar Range	Procurement Authority
Direct Purchase	Up to $10,000	Any employee authorized by the Director of Procurement
Informal Request For Quotation	Greater than $10,000 to $25,000	Any employee authorized by the Director of Procurement including employees under Clause 4.2
Request for Quotation	Greater than $25,000 to $100,000	Manager of Procurement
Request for Tender	Greater than $100,000 up to $500,000	Director of Procurement
	Greater than $500,000	Chief Financial Officer/ Deputy Chief of Police
Request for Proposal	Greater than $10,000 to $500,000	Director of Procurement
	Greater than $500,000	Chief Financial Officer/ Deputy Chief of Police
Direct Negotiation	Greater than $10,000 to $100,000	Director of Procurement
	Greater than $100,000 to $250,000	Chief Financial Officer/ Deputy Chief of Police
	Greater than $:250,000	Regional Council/ Police Services Board
Emergency Procurements	Greater than $10,000 to $100,000	Director of Procurement and Director of Program
	Greater than $100,000	Chief Financial Officer and Department Head

OTHER AWARDS REQUIRING COUNCIL OR BOARD APPROVAL
PROCUREMENT APPROVAL AUTHORITIES UNDER PART XVI

Method of Procurement	Dollar Range	Procurement Authority
All procurement methods resulting in an Irregular Result (in accordance with s. 16.1.2)	All Dollar Values	Regional Council/Police Services Board
All procurement methods when directed by the Director of Procurement or the Chief Financial Officer/Deputy Chief of Police (in accordance with s. 16.1.3)	All Dollar Values	Regional Council/Police Services Board

Read three times And passed in open Council this 11th day of May, 2023.