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Purchasing

As of March 26, 2018:

The Region uses an online bidding system for all bid opportunities called bids&tenders™.

Bidders can:

Bidders are encouraged to create a free account to receive email notifications of any bid opportunities matching their organization's commodity type.

Bid Documents

All of the Region's open bids are posted on the bids&tenders™ website.

View Open Bids

You can also view the archives for the Region's pending, closed and cancelled bid documents:

Contact Us

Phone: 905-791-7800 ext.4303
Fax: 905-791-3697
Email Purchasing
Address: 10 Peel Centre Dr., Suite A, 1st Floor, Room 101, Brampton, ON L6T 4B9.

When you're visiting us, smoking and vaping are not permitted on the grounds of Region of Peel offices, including parking lots. We thank you for your cooperation.

The Region of Peel is committed to open, fair and transparent procurement practices to achieve best value for money in the stewardship of public funds. The Purchasing team is a group of professionals providing the service of acquiring goods/services as required by our clients (regional departments) in a cooperative and timely manner within the Purchasing by-law and procedures set out by The Regional Municipality of Peel.

Other information

The Region will disregard any submission that is late or incomplete. You must ensure that we receive your submission before the documents specified closing date and time.

For bids posted on or after March 26, only electronic submissions will be accepted.
Bidders' complete electronic bid submissions must be received through the bids&tenders™ website in accordance with the Submission Instructions contained within the bid document.

For bids posted before March 26, bidders' printed, signed and dated bid submissions must be received in accordance with the Submission Instructions contained within the bid document at the following address:

Region of Peel – Purchasing
Suite A, 1st Floor, Room 101
10 Peel Centre Dr.
Brampton, ON L6T 4B9

We do not accept any bid submissions via email due to security restrictions.

Bid Security: Digital Bid Bonds

For bids posted on or after March 26, the Region's only form of bid security will be digital bid bonds. When a bid security is required, vendors will be required to submit a digital bid bond as part of their online bid submission.

Vendors are encouraged to contact their sureties well in advance of submitting a bid to arrange for the preparation of any required digital bid bond. The verifiable digital bid bond should be uploaded into your submission in the required field.

All bid opportunities can be viewed on the Region's bids&tenders™ website.

The page shows a list of current opportunities in 'Open' status. You can change the list to show previously awarded bids, unofficial results, archived bids and more by changing the 'Open' filter to a different status. You can also use the search box and 'advanced search' to refine your search.

Benefits and Fees for Using bids&tenders™

Using bids&tenders™ offers many benefits including unlimited access to bid postings from all agencies using bids&tenders™ in Canada.

You can register for bids&tenders™ to download bid documents and receive notifications about new bid opportunities.

An annual subscription fee of $165 will give you unlimited access to bid postings from all agencies using bids&tenders™ in Canada. A one-time, pay-per-bid option is also available at $45 per bid. You can preview bid documents without payment.

Registering as a bidder does not guarantee bidding opportunities or contract award.

For more information on bids&tenders™, email Purchasing or call 905-791-7800 ext. 4303. You can also visit bids&tenders™ to learn about the benefits of the new procurement platform for you.

Creating and Managing Your Account

Bidders are encouraged to create a free vendor account.

If other individuals in your organization require access to view, edit, acknowledge agenda, submit and/or withdraw bids on your behalf, they can be added by clicking on the "added another contact" button once a primary account has been created.

When creating a Vendor Account do not invite additional contacts that you do not want to have access to view, edit, submit and/or withdraw your bids or who may be in direct competition. For example, a company may have two divisions that could be competing for the same Bid Opportunity.

It is your sole responsibility to keep your additional invited contact(s) current and delete any contacts that you do not want to have the ability to submit, edit and/or withdraw your company bid submissions (for example: delete any contact that is no longer employed with your company).

Accounts are associated with your e-mail address. An organization can have numerous contacts under the company profile. Once a primary account has been created, the organization has the option to add multiple users who will have the same access to the Bid Opportunities site.

If you are unsure if your company has an account, please contact eSolutions at support@bidsandtenders.ca. This will ensure there is no duplication in the system.

Submitting,Editing or Withdrawing Your Bid Submission

If you try to process your bid submission past the closing date/time, you will receive a message stating that you have missed the deadline and your bid cannot be accepted.

Bidders may edit or withdraw their bid submission at any time prior to the closing time and date.

Bidders will automatically receive an e-mail notification confirming their bid submission.

Technical Issues

If you are having difficulty submitting a bid, check the following:

  1. Ensure you are using the recommended internet browsers: Mozilla Firefox or Google Chrome. Make sure you have a reliable internet connection.
  2. In the submission, every tab must have a green checkmark indicating that all the mandatory requirements have been completed. If a field has been missed, there will be a red exclamation mark.
  3. In the "Preview My Bid" tab, a red box will appear indicating warnings and errors in the bid submission. Click the "Fix it!" button and the system will direct you to the error's location.

If you still experience any difficulties, contact eSolutions at: support@bidsandtenders.ca.

Status

To see the status of the bid, go to the search engine, change the status to "All" and enter the Bid Document Number. The status of a bid will be indicated under "BidDetails".

Prior to bid closing, the list of plan takers will be available to view. Once the bid has closed, a summary of bid submissions, plan takers and award results (if available) is posted in the Bid Details section after the bid.

Bidders may be required to review and/or submit the following documents in support of your bid.

Vendors who provide services for the Region must agree to and abide by compliance with all Acts, Regulations, Codes and Regional Guidelines pertinent to their project.

Certificates, Codes and Compliance Requirements

Information for Successful Vendors

  • Payment and invoice information: We strive to pay bills in a timely manner using electronic funds transfer. Once you're awarded, you should review all applicable Accounts Payable information on this page.
  • SCMA Code of Ethics (PDF) – Members in the Supply Chain Management Association and its affiliated institutes and corporation shall abide by the constitution and the rules and by-laws of the institute or corporation.

  • NIGP Code of Ethics – These ethical principles govern the conduct of every person employed by a public sector procurement or materials management organization.
  • OPBA Statement of Ethics for Public Purchasers – The staff associated with the purchasing process subscribe to and practise their profession according to these five tenets.

You can review the Region of Peel's vendor performance evaluations procedures and related items; they're currently being used solely for the evaluation of Public Works and Real Property Asset Management contracts.

Consultant performance:

Contractor performance:

To obtain an up-to-date list of contractors currently unable to be considered as a sub-contractor on Region of Peel contracts, call 905-791-7800 ext. 7538. This list shall be updated on a regular basis to reflect any changes that occur; be sure to check back regularly.

If you have any questions, e-mail vendorperformance@peelregion.ca.