April 21, 2009 Region of Peel Accessibility Advisory Committee (AAC)
Page Content:
1. Call to Order
2. Approval of Minutes
3. Approval of Agenda
4. Communication Items
5. Presentations
6. Reports
7. Other Business
8. Next Meeting
9. Adjournment

 

REGION OF PEEL

ACCESSIBILITY ADVISORY COMMITTEE (AAC)


MINUTES


AAC-2009-4

 

The Region of Peel Accessibility Advisory Committee met on April 21, 2009 at 1:09 p.m. in the Council Chamber, Region of Peel Administrative Headquarters, Suite A, 10 Peel Centre Drive, Brampton.

Members Present: H. Bajwa; G. Barnes; W. Goursky; S. Hames; N. Husain; J. Spry
 
Members Absent: J. Hardman, absent; E. Kolb, due to other municipal business; S. McFadden, due to vacation; R. Paterak, due to other municipal business; M. Tymkow
 
Also Present:

R. Kent Gillespie, Commissioner of Employee and Business Services; N. Trim, Acting Commissioner of Corporate Services and Chief Financial Officer; J. Payne, Deputy Clerk and Acting Director of Clerk's; C. Reid, Director of Transition; J. Daly, Acting Manager, Regulatory Compliance; M. Sikand, Accessibility Planning Specialist; H. West, Legislative Specialist; V. Montesdeoca, Committee Clerk

_____________________________________
*See text for arrivals
¨See text for departures


William Goursky, Chair, presided.


1. CALL TO ORDER

William Goursky, Chair of the Region of Peel Accessibility Advisory Committee called the meeting to order at 1:09 p.m. and welcomed everyone present.

 

2. APPROVAL OF MINUTES

RECOMMENDATION AAC-10-2009:

That the minutes of the March 24, 2009 Region of Peel Accessibility Advisory Committee be approved.

William Goursky on behalf of Maureen Tymkow requested that the paragraph regarding the waiting list for seniors requiring supportive housing under Presentations - Item 5b, be amended to read: "Maureen Tymkow indicated that a family member has been on the list for 7 years for the Caledon East Supportive Housing location. She expressed concern about the lack of 24-hour Personal Support for disabled seniors living at this location which had recently undergone an addition of several units.


3. APPROVAL OF AGENDA

RECOMMENDATION AAC-11-2009:

That the agenda for the April 21, 2009 Region of Peel Accessibility Advisory Committee meeting be amended to include a presentation by Andrew Graham, Manager, Employee Relations, Region of Peel, providing an overview of the proposed Employment Standard, to be dealt with under Presentations - Item 5c;

And further, that the agenda for the April 21, 2009 Region of Peel Accessibility Advisory Committee meeting be amended to include an item regarding The Leadership in Energy and Environmental Design (LEED) program, to be dealt with under Other Business - Item 7a;

And further, that the agenda for the April 21, 2009 Region of Peel Accessibility Advisory Committee meeting be approved, as amended.

See also Presentations - Item 5c and Other Business - Item 7a

 

4. COMMUNICATION ITEMS

a. The Londoner, Article titled "Can London Afford to be Fully Accessible?"

Received

b. The Londoner, Article titled "Cost Shouldn't be an Excuse"

Received

c. The Londoner, Article titled “City Infrastructure Awaits Accessibility Rules”

Received

d. healthzone.ca, Article titled “Ontario Ends Era of Segregation for Disabled”

Received

e. Connections 2009, Flyer for the 10th Annual Connections 2009 Resource Fair for Persons with Disabilities

Received

Glenn Barnes informed the Committee of the upcoming Connections 2009 Resource Fair for Persons with Disabilities scheduled for May 7, 2009 at the Living Arts Centre in Mississauga. This year the event will be held through the course of one day as venue bookings could not be secured for a longer period of time. Glenn Barnes noted that the hours will therefore be extended from 10:00 a.m. to 7:00 p.m. William Goursky requested that an AAC exhibit be prepared for this event and requested assistance from the membership on this day, resulting in the following staff direction:

STAFF DIRECTION AAC-04-2009-1:

Meenu Sikand, Accessibility Planning Specialist, Region of Peel, is requested to send a scheduling e-mail to the AAC members requesting volunteers for the Connections 2009 Resource Fair for Persons with Disabilities event.


5. PRESENTATIONS

a. Bruno Colavecchia, Manager, Residential Operations, Region of Peel, Providing Information on the Peel Living Maintenance Call Line

Received

Glenn Barnes informed the Committee that the presentation was being provided as a result of the October 2008 AAC meeting where concerns were expressed about the handling of maintenance requests in Peel Living buildings. He felt that the new Maintenance Call Line was not fully accessible by all Peel Living residents and requested further information.

Bruno Colavecchia, Manager, Residential Operations, Region of Peel provided an overview of the Peel Living Maintenance Call Line that was introduced for all Peel Living buildings in October, 2008. He explained the new process for maintenance requests through the use of the call line which replaced the old system, where requests for repairs were processed through the completion of a maintenance request form. The new Maintenance Call Line allows a resident to speak to a live person and better explain the issue as opposed to submitting a written request. This process also alleviates administrative duties that were required by the superintendant thereby providing better focus on maintenance and repair.

Naz Husain, Committee Vice-Chair inquired if telecommunication devices for the deaf (TTY) are available and if the maintenance service representatives were trained to use the service. Bruno Colavecchia responded that these devices could be made available to staff, however, staff would need to be trained.

Jan Spry inquired if any prior notice is provided to residents that own pets such as dogs or cats before entering the premises. Bruno Colavecchia stated that although the superintendant is aware of residents that own pets, the policy is to provide 24 hour notice prior to entering any premises. If there was a reason the superintendant could not enter a dwelling, a follow-up notice would be provided to the resident.

Bruno Colavecchia concluded his presentation noting that staff is reviewing the new system in an effort to make it fully accessible to all individuals. He informed that consideration is being given to extend the hours of the service from the current core hours of 8:30 a.m. - 4:30 p.m. and will take into consideration the suggestions of the Committee when enhancing the service.

b. John Molenaar, Architecture and Interiors Project Manager, Real Property Asset Management, Region of Peel, and Chris Kubbinga, Architect, Thomas Brown Architects, Providing a Review of a Proposed Building for Peel Regional Paramedic Services - City of Mississauga, Ward 5

Received

RECOMMENDATION AAC-12-2009:

That the overview provided to the Region of Peel Accessibility Advisory Committee (AAC) on April 21, 2009 by Region of Peel Real Property Asset Management staff regarding the site plan for the Peel Regional Paramedic Services Reporting Station, City of Mississauga, Ward 5 be received;

And further, that notification of the support of the Region of Peel Accessibility Advisory Committee for the Peel Regional Paramedic Services Reporting Station site plan, as presented, be provided to the City of Mississauga, Planning and Building department.

John Molenaar, Architecture and Interiors Project Manager, Real Property Asset Management, Region of Peel noted that the site plans for the proposed Peel Regional Paramedic Services building located in Brampton require further updates, therefore the site plan review for this facility would need to be deferred to a future AAC meeting. John Molenaar indicated that Chris Kubbinga, Architect, Thomas Brown Architects, would be providing the overview for the Mississauga facility.

Chris Kubbinga, Architect, Thomas Brown Architects, provided an overview of the site plans for the proposed Peel Regional Paramedic building to be co-located with the City of Mississauga Fire Services on Tomken Road south of Derry Road. He pointed out some of the accessible features of the building which include accessible parking spaces and at grade sliding door entrances. Chris Kubbinga noted that the City of Mississauga has reviewed and approved the site plans and was seeking approval from the Region to move forward with the project.

Glenn Barnes advised that it appeared that there were not any curbs at the entrance of the building, which is a positive accessibility feature, however he inquired if any barriers were going to be placed to prevent cars from driving over the sidewalk. He further inquired as to where the curb-cut locations were going to be placed with regards to the accessible parking spots. Chris Kubbinga informed that a six inch curb would be installed around the perimeter of the building. He further informed that the wheelchair accessible parking spots comply with the City of Mississauga requirements, placing the accessible ramp adjacent to the parking spot.

Glenn Barnes inquired if the back entrances/emergency exits were at grade level. Chris Kubbinga clarified that the public entering the building would use the main access doors, which are at grade level. The doors to the back of the building are service doors, however, the design of these doors are still pending. Glenn Barnes suggested that these doors be at grade level for emergency purposes. Chris Kubbinga offered to consider the suggestions when finalizing the design of the doors.


Additional Item - Item 5c

c. Andrew Graham, Manager, Employee Relations, Region of Peel, Providing an Overview of the Proposed Employment Accessibility Standard

Received See also Approval of Agenda and Reports - Item 6b

Andrew Graham, Manager, Employee Relations provided an overview of the proposed Employment Accessibility Standard. The Employment Accessibility Standard was released in February 2008 for public review with the review period closing on May 22, 2009.

Andrew Graham advised that the purpose of the Employment Accessibility Standard is to ensure that organizations implement policies, procedures and practices to prevent, identify and remove barriers during the course of a complete employment life cycle. This includes policy making, recruitment and hiring practices, accommodation and job retention initiatives. Andrew Graham commented that the Region's current policies, procedures and practices support the philosophy of the proposed Employment Accessibility Standard. He addressed the three year timeline provided by the Province to implement the standard, taking into consideration the time required to develop a policy statement and supporting policies as well as to train employees.

Andrew Graham reviewed, with the Committee, the recommendations that will be submitted during the public review period.

Naz Husain commended Andrew Graham on summarizing the standard and informed that organizations are given one year to generate a policy statement.

Glenn Barnes commented that if the recommendations in the presentation were being submitted on behalf of the Region of Peel, the endorsement of the Committee would strengthen the Region's position. Andrew Graham informed that the recommendations may also be submitted through the Ontario Municipal Human Resources Association and thanked Glenn Barnes for the suggestion.

Glenn Barnes further suggested that the endorsed recommendations be submitted to the Accessibility Directorate of Ontario as well.

The following recommendation was put forward by the Committee:

RECOMMENDATION AAC-13-2009:

That the recommendations for the Employment Accessibility Standards as outlined in the presentation of the Manager of Employee Relations, Region of Peel at the Accessibility Advisory Committee (AAC) meeting held on April 21, 2009, be endorsed.

And further, that a copy of the recommendations contained in the presentation of the Manager of Employee Relations, Region of Peel, be forwarded to the Accessibility Directorate of Ontario (ADO) for their information.


6. REPORTS

a. Monthly Activity Report - April 2009 (Oral)
Update Provided by Meenu Sikand, Accessibility Planning Specialist, Region of Peel

Deferred to the May 26, 2009 AAC meeting

b. Employment Accessibility Standards Development Committee Update (Oral)
Update Provided by Naz Husain, Vice-Chair, Region of Peel Accessibility Advisory Committee

Received

Naz Husain informed of a telephone conference with David Lepofsky Chair, AODA Alliance to discuss the recommendations put forward by individuals with disabilities, some of which coincide with the recommendations contained in the presentation by Andrew Graham, Manager of Employee Relations.

See also Presentations – Item 5c

c. Accessible Transportation Standards Development Committee (Oral)
Update Provided by Glenn Barnes, Member, Region of Peel Accessibility Advisory Committee

Received

Glenn Barnes indicated that he does not have any updates on the status of the Accessible Transportation Standard. The most recent information he received was that the Standard was referred to the Minister of Community and Social Services as numerous clauses within the Standard did not receive consensus by the Review Committee. Glenn Barnes is hopeful that legislation will be passed before the year end.

d. Increasing the Non-Elected Membership of the Region of Peel Accessibility Advisory Committee (Oral)
Comments Provided by William Goursky, Chair, Region of Peel Accessibility Advisory Committee

Received

STAFF DIRECTION AAC-04-2009-2:

That the Deputy Clerk report back to the May 26, 2009 AAC meeting with available options to initiate and recruit additional non-elected AAC members;

And further, that upon the AAC receiving the Regional Clerk's report on AAC member recruitment, that the Deputy Clerk bring forth a recommendation to authorize the recruitment and appointment process.


7. OTHER BUSINESS

Additional Item - Item 7a

a. Accessibility and the Leadership in Energy and Environmental Design (LEED) Program
Comments Provided by William Goursky, Chair, Region of Peel Accessibility Advisory Committee

Received

See also Approval of Agenda

William Goursky commented that the Leadership in Energy and Environmental Design (LEED) Program, a third-party certification program for the design, construction and operation of high performance green buildings should include accessibility requirements. He advised that the matter will be listed on the May 26, 2009 meeting for consideration.

 

8. NEXT MEETING

Tuesday, May 26, 2009
1:00 p.m. – 3:00 p.m.
Council Chamber, 5th floor
Regional Administrative Headquarters
10 Peel Centre Drive, Suite A
Brampton, Ontario


9. ADJOURNMENT

The meeting adjourned at 2:20 p.m.