Who can be a Delegate?
Any individual who wishes to appear before a Committee
or Council meeting may request to do so by notifying the Regional
Clerk's office in writing or by completing the Request
for Delegation Form, at
least one week prior to the Council/or Committee
meeting for the purpose of listing your
name and the topic on the appropriate agenda.
Written notice from a delegation shall include the
- Complete name of the presenter(s) and contact
information (i.e., address, e-mail, telephone/fax
- Reasons for the delegation including the specific
nature of their presentation;
- And if applicable, the name, address and telephone
number of any person, corporations or organizations
which he or she represents.
Please send the Request for Delegation Form to the Regional Clerk by e-mail
or by fax at 905-791-1693.
If the request for delegation is not related to a report, delegation, presentation, recommendation or other item that is to be placed on the draft agenda for the Council or Committee meeting, the written delegation request shall be listed as a request on the next appropriate Council or Committee agenda under "Other Business" for consideration by Council or the Committee.
Staff from the Office of the Regional Clerk will inform the requester of Council's decision, and will confirm the date and time of the meeting to which the delegation is directed.
- Prepare their presentation material using accessible formatting:
- Use large font size (18 or higher)
- Include only a few bulleted points per slide
- Use a high contrast colour scheme such as black or dark blue text on white background
- Images or graphics should include captions or alternate text
The following site provides additional information on making PowerPoint presentation accessible:
- Provide 45 copies of all background material/presentations to the Clerk's Division at least 7 business days prior to the meeting date. These copies will be included in the agenda to be distributed to the Members of Council prior to the Committee or Council meeting.
- We encourage you to e-mail the electronic copies
of your presentations to the Clerk's Division at firstname.lastname@example.org
to avoid last minute problems.
- If these arrangements are not possible, please contact the Office of the Regional Clerk at 905-791-7800, ext. 4526.
Council Chamber's Technology - What's
The Council Chamber's technology includes:
- computer networking for LCD projection;
- microphones, and
- visual/audio aids.
A delegate may bring his or her own laptop for their
use during their presentation.
Please indicate on the Request
for Delegation form if you require the use of the
Council Chamber technology for your presentation.
What Happens on Council/Committee
- On the Committee or Council meeting day, persons
appearing as a delegation are requested to go to the
Clerk's Reception to confirm their attendance at the
- When called upon by the Regional Chair or Committee Chair, persons
appearing before Committee or Council shall sit at
the delegation table located in the Council Chamber
located at 5th Floor, Regional Headquarters, 10 Peel Centre Dr., Suite A, Brampton.
- After a delegation has completed its presentation,
Members of Council or Committee shall have opportunity to ask questions
of the delegation for clarification purposes only,
If you require further assistance or need more information,
please contact the Manager of Legislative Services
at 905-791-7800, ext. 4462 or send an e-mail to