THE REGIONAL MUNICIPALITY OF PEEL

GENERAL COMMITTEE

M I N U T E S

GC-2008-7

The Regional General Committee met on June 12, 2008 at 9:44 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.

Regional Chair E. Kolb presided.


A. ROLL CALL

B. DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Mahoney declared a conflict of interest with respect to Items Related to Management - Item MA-D2 as a family member is involved with a company that is in the world energy market.

C. APPROVAL OF AGENDA

RECOMMENDATION GC-129-2008:

That the agenda for the June 12, 2008, General Committee meeting be amended to withdraw Items Related to Delegations/Presentations - Item D1;

And further, that the agenda for the June 12, 2008 General Committee meeting be amended to withdraw Items Related to Delegations/Presentations - Item D4;

And further, that the agenda for the June 12, 2008 General Committee meeting be amended to include a communication from Maria Niedzielski, Student at Law, thanking the Peel Heritage Complex for their assistance with research conducted on behalf of the Peel District School Board, to be dealt with under Items Related to Management – Item MA-E4 ;

And further, that the agenda for the June 12, 2008, General Committee meeting be approved, as amended.

See also Items Related to Delegations/Presentations – Items D1 and D4 and Items Related to Management – Item MA-E4

Councillor Mahoney arrived at 9:47 a.m.
Councillor Prentice arrived at 9:47 a.m.

D. DELEGATIONS/PRESENTATIONS

D1. Roger Maloney, Chair, Social Housing Services Corporation, Providing an Update on the Activities of the Social Housing Services Corporation

Withdrawn

D2. Harold Sellers, Executive Director, Oak Ridges Trail Association and Frederick Johnson, Environmental Planner, Environmental Consulting Services on behalf of the Oak Ridges Moraine Foundation, Presenting a Strategy for the Expansion and Improvement of the Oak Ridges Moraine Trail in the Town of Caledon and Seeking Council Support on the Proposed Strategy

Received

Councillor Mullin arrived at 9:54 a.m. due to other municipal business.

Harold Sellers, Executive Director, Oak Ridges Trail Association and Frederick Johnson, Environmental Planner, Environmental Consulting Services, on behalf of the Oak Ridges Moraine Foundation, presented the planned route of the Oak Ridges Moraine Trail to the point where it will meet with the Bruce Trail. It was noted that agreements with property owners will need to be developed to provide access to the trail through private property.

Councillor Whitehead expressed concern that the proposed plan for the Oak Ridges Moraine Trail will require hikers to travel a portion of Highway 50 which is a very busy, high truck-traffic route. He suggested that if Highway 50 is a critical component of the trail linkage, that the Region of Peel will need to implement additional safety measures.

Harold Sellers confirmed that feedback was received from the Region of Peel Transportation Division with respect to required signage and he committed to continue working with Regional staff to ensure the safety of trail users.

Councillor Paterak indicated that the proposed link to the Bruce Trail would require users to cross Highway 9 which also presents safety concerns. Councillor Paterak suggested that the Oak Ridges Trail continue west on Highway 9 to the point where the Bruce Trail currently crosses.

D3. Murray McLeod, Manager, Goods Movement and Modelling, Environment, Transportation and Planning Services, Providing an Update on the Results of the Transportation Tomorrow Survey

Deferred to a future meeting

D4. Mark Schiller, Director, Water Division, Environment, Transportation and Planning Services, Presenting an Update on the Drinking Water Source Protection Act for Clean Water

Withdrawn

Item D6 was dealt with.

D6. Greg Pannia, Chair, The Coalition of Concerned Residents & Businesses of Bolton and Nick Accocella, Bolton Resident Representative, Expressing Concerns of Bolton Residents Regarding Caledon’s Growth Plan

Received

See also Items D5, D7 and D10

Greg Pannia, Chair, The Coalition of Concerned Residents & Businesses of Bolton and Nick Accocella, Bolton Resident Representative, expressed concern with the population growth allocation for Bolton, noting that it is the opinion of the Coalition that the allocation should be based on the 2031 growth forecast and not the 2021 growth forecast. They requested that consideration be given to increasing the residential growth allocation for Bolton by 10,000.

Councillor Parrish arrived at 10:01 a.m.
Councillor Saito arrived at 10:07 a.m.

Mayor Morrison noted that the Town of Caledon has undertaken extensive community consultations to determine its growth allocations. She advised that the Town retained a consultant two years ago to assist with growth forecasts from 2021 to 2031 and the recommendation of the consultant was to maintain current allocations to 2021 and increase the growth projection to 2031 by 24,000 residents. The Council of the Town of Caledon endorsed both of these recommendations.

She further stated that developers are purchasing lands in south Albion and many of the developers understand that they will need to work with the Town of Caledon to incorporate their developments into the Official Plan at some point and that it could be approximately 30 years before development commences.

Chair Kolb suggested a presentation by staff be added to the agenda as item D10, to explain the Province's process for growth.

D5. Kelly Darnley, President and CEO and Charles Bristoll, Chair, Caledon Chamber of Commerce, Regarding the UrbanMetrics Submission and a General Discussion Regarding Caledon’s Growth Plan

Received

See also Items D6, D7 and D10

Kelly Darnley, President and CEO and Charles Bristoll, Chair, Caledon Chamber of Commerce, noted that the Growth Plan for the Town of Caledon does not include residential growth for Bolton. Bolton area businesses are concerned that the current plan does not create any opportunity for growth in an area considered to be the economic engine of Caledon.

D6. Greg Pannia, Chair, The Coalition of Concerned Residents & Businesses of Bolton and Nick Accocella, Bolton Resident Representative, Expressing Concerns of Bolton Residents Regarding Caledon’s Growth Plan

This item was dealt with earlier in the meeting

Councillor Fennell arrived at 10:55 a.m.

D7. Lisa Scale, Chair and Victoria Kaye, Director, Bolton Merchant Association, Conveying the Merchant Position on Why Growth by Population is Needed by the Merchants to Survive

Received

See also Items D5, D6 and D10

Lisa Scale, Chair and Victoria Kaye, Director, Bolton Merchants Association, expressed the need for a steady flow of new customers to the businesses within Bolton and expressed concern that the current plan will add growth to areas where no retail exists and prohibits growth near the main shopping area of Bolton.

RECOMMENDATION GC- 130-2008:

That the agenda for the June 12, 2008 General Committee meeting be amended to include a presentation by Arvin Prasad, Director, Planning Policy & Research regarding the Province’s process for growth, to be dealt with as Delegations/Presentation – Item D10.

Additional Item - Item D10 was dealt with.

D10. Arvin Prasad, Director, Planning Policy & Research, Regarding Growth Management in the Region of Peel

Received

See also Items D5, D6 and D7

Arvin Prasad, Director, Planning Policy & Research, explained that the Region of Peel Official Plan was adopted in 1996 and included growth forecasts to 2021. As a result of the five year mandatory review of the Regional Official Plan, Regional Official Plan Amendment (ROPA) 15 was approved in 2005 which updated the growth forecasts to 2031 for the Brampton and Mississauga Urban Systems and to 2021 for the Caledon Rural System. All Ontario municipalities are currently undertaking reviews to ensure Official Plan conformity with the Provincial Places to Grow legislation which is required by June, 2009. The Places to Grow legislation includes specific targets for population, employment, intensification and density.

Arvin Prasad further explained that the Town of Caledon Tri-Nodal Growth Strategy, which directs future growth to Bolton, Caledon East and Mayfield, was approved by the Ontario Municipal Board in 1997. The Tri-Nodal Growth Strategy had a 2021 planning horizon and subsequently, Caledon Official Plan Amendment 203, establishing a 2031 planning horizon and revising growth forecasts, was endorsed by Caledon Council in August, 2006 and again in November, 2007. Amendment 203 will be considered as part of the current Regional Official Plan Review process.

Arvin Prasad explained that the next steps in the current Regional Official Plan Review include achievement of conformity with Places to Grow by June, 2009; distribution of population and employment forecasts by small geographic units to 2031; development of policies for the Regional Official Plan to achieve intensification and submission of Regional Official Plan Amendments for consideration by Regional Council.

Councillor Whitehead stated that more provincial population allocation is needed for the Region of Peel and until the province increases the allocation, it will be a challenge for those who believe the greater Bolton area should continue to grow in a moderate fashion.

Mayor Morrison noted that in response to an Official Plan Amendment application for a residential development in south Albion, submitted to the Town of Caledon and Region of Peel, the Ministry of Municipal Affairs and Housing indicated that the proposed Amendment is premature pending Official Plan conformity with the Places to Grow legislation.

D8. Beate Wilson, Director, Internal Audit and Joan Appleton, Manager, Internal Audit, Presenting the Results of the Review of the Procurement Process in Relation to the Contract for the Supply of a Corporate Telephone System and Services

Received

See also Item D9

David Szwarc, Chief Administrative Officer explained the criteria for the review of the procurement process in relation to the contract for the supply of a corporate telephone system and services and introduced Beate Wilson, Director, Internal Audit to present the findings of the review.

Beate Wilson, Director, Internal Audit, presented the findings of the internal review and noted that Internal Audit did not find any contraventions to the Region of Peel Purchasing By-law, with respect to policies, procedures and practices leading to the selection of the preferred vendor.

D9. Andy Potter, Associate Partner, Public Sector and Tony Krajewski, Senior Manager, Deloitte Inc., Presenting the Results of the Technical Audit in Relation to the Contract for the Supply of a Corporate Telephone System and Services

Received

See also Item D8

Andy Potter, Associate Partner, Public Sector and Tony Krajewski, Senior Manager, Deloitte Inc. presented the findings of the technical audit in relation to the contract for the supply of a corporate telephone system and services which concluded that the assessment of solutions was conducted appropriately and consistently across all bids; the equalization formula had a very low impact on the final pricing and did not change the original ranking of the bids. The selection of Avaya was an appropriate conclusion based upon a consistent execution of the evaluation of all bids.

RECOMMENDATION GC-131-2008:

That Resolution 2008-472 be amended to reflect an award of contract to Avaya Canada Inc. for a two year term, subject to any extension options;

And further, that the value of the award, as referenced in resolution 2008-472, be adjusted accordingly.

Recommendation GC-131-2008 was passed by unanimously.

Additional Item – D10:

D10. Arvin Prasad, Director, Planning Policy & Research, Regarding Growth Management in the Region of Peel

This item was dealt with earlier in the meeting

General Committee recessed at 12:37 p.m.

General Committee reconvened at 1:10 p.m.

Regional Chair Kolb advised that a delegation from New Zealand was in attendance and asked Aileen Baird, Acting Manager, Strategic Innovation & Policy to introduce the delegates.

Aileen Baird, Acting Manager, Strategic Innovation & Policy introduced Andy Smith and Joy Hipolite, Strategic Advisors from the State Services Commission, New Zealand who are visiting the Region of Peel to learn about employee engagement and client/client focus.

Councillor Gibson arrived at 1:12 p.m.
Councillor Miles arrived at 1:13 p.m.
Councillor Palleschi arrived at 1:13 p.m.
Councillor Sprovieri arrived at 1:13 p.m.

E. REPORTS AND COMMUNICATIONS

HE-A. LONG-TERM CARE

HE-A1. Residents’ Councils in Peel Long Term Care Centres

Received

HE-A2. Resident Safety in Long Term Care

Received

HE-B. PUBLIC HEALTH

HE-B1. Air Quality Health Index

RECOMMENDATION GC-132-2008:

That the report of the Commissioner of Health Services and the Medical Officer of Health, dated May 15, 2008, titled, “Air Quality Health Index”, be received;

And further, that a copy of the subject report be forwarded to the area municipalities.

HE-B2. Region of Peel’s Seniors’ Dental Program and Provincial Three Year Investment in Dental Care for Low-Income Families

RECOMMENDATION GC-133-2008:

That the low-income seniors’ dental program approved in the 2008 budget be administered by Peel Public Health;

And further, that the Commissioner of Health Services and the Medical Officer of Health report back in two years on the evaluation of the service delivery model;

And further, that subject to the Region of Peel making satisfactory arrangements with the Ontario Dental Association (ODA), the Region of Peel be authorized to enter into an agreement with the Ontario Dental Association to publish the ODA’s dental services codes and descriptors for payment of dentists’ claims and data collection in the low-income seniors’ dental program;

And further, that dentists’ fee reimbursement for the low-income seniors’ dental program be at 70 per cent of the ODA’s Fee Guide.

HE-C. COMMUNICATIONS

HE-C1. Dalton McGuinty, Premier of Ontario, Letter dated May 2, 2008, Responding to a Letter from Chair Kolb dated April 25, 2008, Regarding Hospital Funding in Peel and other High Growth Regions and Improving Local Access to Hospitals and Health Care Services (Resolution 2008-371)

Received

See also Items HE-C2 and HE-C4

HE-C2. Sylvia Jones, MPP, Dufferin-Caledon, Letter dated May 9, 2008, Responding to a Letter from Chair Kolb dated April 25, 2008, Regarding Hospital Funding in Peel and other High Growth Regions and Improving Local Access to Hospitals and Health Care Services (Resolution 2008-371)

Received

See also Items HE-C1 and HE-C4

HE-C3. Malcolm Bates, Director, Emergency Health Services Branch, Ministry of Health and Long Term Care, Letter dated May 15, 2008, Responding to a Letter from Chair Kolb dated April 21, 2008, Regarding the Use of the Patient Distribution Software (P.D.S.) Developed by the City of Toronto Emergency Medical Services (TEMS)

Received

HE-C4. Dolores Black, Assistant Council Committee Co-ordinator, The City of Guelph, Letter dated May 16, 2008 Responding to a Letter from Chair Kolb dated April 25, 2008, Regarding Hospital Funding in Peel and Other High Growth Regions and Improving Local Access to Hospitals and Health Care Services (Resolution 2008-371)

Received

See also Items HE-C1 and HE-C2

HE-C5. John McKinley, Assistant Deputy Minister, Ministry of Health and Long Term Care, Memo dated May 27, 2008, Advising Long-Term Care Home Operators and Long-Term Care Administrators that the Long-Term Care Resident 2008/2009 Accommodation Co-payment Rates will Increase Effective July 1, 2008

Received

HE-C6. News Release and Related Backgrounder: From the Ministry of Health and Long-Term Care, dated May 30, 2008, Announcing that the Ontario Government Tackles Emergency Room (ER) Waits with $109 Million Investment

Received

HS-A. HOUSING

HS-A1. Peel Manor Apartments – Funding Approval

RECOMMENDATION GC-134-2008:

That Capital Project 06-5020 for Phase I of the Peel Manor Apartments Project be increased in the amount of $6,300,000 for Phase II, for a total project budget of $6,500,000;

And further, that Capital Project 06-5020 Peel Manor Apartments be financed from the Housing New Development Reserve, R1160 in the amount of $6,300,000;

And further, that the $4,200,000 in approved funding from the Canada-Ontario Affordable Housing Program for Capital Project 06-5020 be used to replenish Housing Development Reserve R1160 as it is received.

HS-A2. Eliminating Barriers Resulting From Multiple Subsidies and Conflicting Program Policies

RECOMMENDATION GC-135-2008:

That the Regional Chair write to the Chair of the Cabinet Committee on Poverty Reduction, urging the Committee to pay close attention to the issues and recommendations addressed in the report of John Stapleton, dated November 2007, titled “Why is it so Tough to Get Ahead? How our Tangled Social Programs Pathologize the Transition to Self-reliance” as set out in the report of the Commissioner of Human Services and General Manager, Peel Living, dated May 20, 2008, titled “Eliminating Barriers Resulting from Multiple Subsidies and Conflicting Program Policies”;

And further, that the Government Relations Committee (GRC), in their meetings with area MPPs, create greater awareness of the issues brought forth in the subject report and their impact on residents of Peel, and elsewhere.

MA-A. INTERDEPARTMENTAL

MA-A1. Credit Valley Conservation Authority Expansion Project Financing

RECOMMENDATION GC-136-2008:

That staff be authorized to enter into an agreement with the Credit Valley Conservation Authority (CVCA) to provide long term financing with respect to the development and construction of the CVCA headquarters expansion project;

And further, that the agreement reflect the principles, terms and conditions as outlined in the report of the Chief Financial Officer and the Commissioner of Employee and Business Services, dated May 14, 2008 and titled “Credit Valley Conservation Authority Expansion Project – Financing”;

And further, that the Chief Financial Officer be authorized to establish the appropriate internal financing mechanisms for the development and construction of the CVCA headquarters expansion project, to a maximum value of $6,590,000;

And further, that the required documents be executed by the duly authorized signing officers of the Regional Corporation;

And further, that staff be authorized to project manage for third party and participants and enter into an agreement with terms and conditions satisfactory to the Regional Solicitor.

MA-A2. Proposed Property Acquisition and Transfer of Region Owned Lands as Part of a Land Exchange in Connection With the Ben Machree Sewage Pumping Station Expansion, Capital Project 06-2930 – City of Mississauga, Ward 1

RECOMMENDATION GC-137-2008:

That the fee simple interest in lands described as Part of Block B, Registered Plan F-22, City of Mississauga, Regional Municipality of Peel, being more particularly identified as Parts 2 and 5 on Reference Plan 43R-31996 and a permanent easement interest in the lands described as Part of Block B, Registered Plan F-22, City of Mississauga, Regional Municipality of Peel, being more particularly identified as Parts 3 and 8 on Reference Plan 43R-31996 be declared surplus to the needs of the Regional Corporation.

RECOMMENDATION GC-138-2008:

That the Regional Municipality of Peel enter into an agreement with the Corporation of the City of Mississauga for the following exchanges of land:

• The Corporation of the City of Mississauga shall gratuitously convey to the Regional Municipality of Peel the fee simple lands described as Part of Block B, Registered Plan F-22, City of Mississauga, Regional Municipality of Peel, being more particularly identified as Parts 8 and 9 on Reference Plan 43R-31996 and in return the Regional Municipality of Peel will gratuitously convey to the Corporation of the City of Mississauga the fee simple lands described as Part of Block B, Registered Plan F-22, City of Mississauga, Regional Municipality of Peel, being more particularly identified as Parts 2 and 5 on Reference Plan 43R-31996;
  
  
• The Corporation of the City of Mississauga shall gratuitously convey to the Regional Municipality of Peel a permanent easement interest in the lands described as Part of Block B, Registered Plan F-22, City of Mississauga, Regional Municipality of Peel, being more particularly identified as Part 6 on Reference Plan 43R-31996 for the purpose of construction, operation, maintenance, inspection, alteration, removal, replacement, reconstruction, enlarging and repairing a storm sewer connection;
  
  
• The Corporation of the City of Mississauga shall gratuitously convey to the Regional Municipality of Peel a temporary working easement interest in the lands described as Part of Block B, Registered Plan F-22, City of Mississauga, Regional Municipality of Peel, being more particularly identified as Parts 1, 2, 5 and 7 on Reference Plan 43R-31996 for access purposes to permit construction activities, the movement of personnel and equipment, material storage, excavation and restoration;
  
  
• The Regional Municipality of Peel shall gratuitously convey to the Corporation of the City of Mississauga a permanent easement interest in the lands described as Part of Block B, Registered Plan F-22, City of Mississauga, Regional Municipality of Peel, being more particularly identified as Parts 3 and 8 on Reference Plan 43R-31996 for the purpose of construction, operation, maintenance, inspection, alteration, removal, replacement, reconstruction, enlarging and repairing a 675 mm (26.57 inch) storm sewer.

MA-A3. Road Closure and Proposed Sale of Region Owned Surplus Land on the South Side of Regional Road 107 (Bovaird Drive West), East of Fletcher’s Creek Boulevard – City of Brampton, Ward 5

RECOMMENDATION GC-139-2008:

That the lands described as Part of Lot 10 and Part of the Original Road Allowance between Lots 10 and 11, Concession 2 West of Hurontario Street, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, more particularly identified as Parts 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 20 and 21 on Reference Plan 43R-32164 be stopped up, closed and deprived of its character as public highway or street;

And further, that the necessary by-law be presented to Regional Council for enactment;

And further, that the notice of the proposed by-law and proposed conveyance of land be advertised in accordance with Regional Policy.

RECOMMENDATION GC-140-2008:

That the lands described as Part of Lot 10 and Part of the Original Road Allowance between Lots 10 and 11, Concession 2 West of Hurontario Street, and Part of Blocks 181 and 184, Plan 43M-1524, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, more particularly identified as Parts 4, 5, 6, 9, 10, 12, 13 and 14 on Reference Plan 43R-32164 be declared surplus to the needs of the Regional Corporation upon passing of a by-law to stop up, close and deprive the land of its character as public highway or street.

RECOMMENDATION GC-141-2008:

That The Regional Municipality of Peel, as Vendor, enter into an agreement with Parkside Building Group Inc., as Purchaser, for the transfer of the fee simple lands described as Part of Lot 10 and Part of the Original Road Allowance between Lots 10 and 11, Concession 2 West of Hurontario Street, and Part of Blocks 181 and 184, Plan 43M-1524, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, more particularly identified as Parts 4, 5, 6, 9, 10, 12, 13 and 14 on Reference Plan 43R-32164, subject to the reservation or granting of any required easements;

And further, that the net proceeds from the sale be deposited to Capital Project 02-4090.

MA-B. CORPORATE SERVICES

MA-B1. Report of the Joint Peel-Caledon Accessibility Advisory Committee (AAC-2008-5) meeting held on May 20, 2008

1. CALL TO ORDER

Item 8b was dealt with.

8. REPORT OF THE ACCESSIBILITY ADVISORY COMMITTEE CHAIR AND MEMBERS

b. William Goursky, Chair, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Providing an Update on the 3rd South Asian Heritage Day and Awards Ceremony in Vaughan, May 3, 2008

Received

2. APPROVAL OF MINUTES

RECOMMENDATION AAC-13-2008:

That the minutes of the April 22, 2008 Joint Peel-Caledon Accessibility Advisory Committee meeting be approved.

3. APPROVAL OF AGENDA

RECOMMENDATION AAC-14-2008:

That the agenda for the May 20, 2008 Joint Peel-Caledon Accessibility Advisory Committee meeting be approved.

4. COMMUNICATION ITEMS

a. Ontario Human Rights Commission, Article dated May 6, 2008, titled “Three Quarters of Ontario Transit Providers Commit to Announce all Stops”

Received

b. Toronto Star, Article dated May 10, 2008, titled “Accessibility that Cooks”

Received

5. PRESENTATIONS

a. Jeff Payne, Manager, Regulatory Compliance, Clerk’s Division, Corporate Services, Region of Peel, Providing an Update on the Joint Peel-Caledon Accessibility Advisory Committee Terms of Reference Project

Received

b. Chris Bullock, Manager, Development and Construction, Employee and Business Services, Region of Peel and Mauro Maurati, Project Manager, Martinway Contracting Ltd., Providing an Update on the Universal Design Standards

Received

6. REPORTS - Nil

7. REPORT FROM THE ACCESSIBILITY PLANNING COORDINATORS

a. Colleen Grant, Town Prosecutor and Solicitor, Town of Caledon (March 2008)

Deferred to the June 17, 2008 AAC meeting

b. Colleen Grant, Town Prosecutor and Solicitor, Town of Caledon (April 2008)

Deferred to the June 17, 2008 AAC meeting

c. Colleen Grant, Town Prosecutor and Solicitor, Town of Caledon (May 2008)

Deferred to the June 17, 2008 AAC meeting

d. Susan Fisher, Acting Accessibility Planning Specialist, Region of Peel, Monthly Activity Report

Received

8. REPORT OF THE ACCESSIBILITY ADVISORY COMMITTEE CHAIR AND MEMBERS

a. William Goursky, Chair, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Regarding a Resolution from the Town of Newmarket on Disabled Parking Spaces

Deferred to the June 17, 2008 AAC meeting

b. William Goursky, Chair, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Providing an Update on the 3rd South Asian Heritage Day and Awards Ceremony in Vaughan, May 3, 2008

This item was dealt with earlier in the meeting

c. Glenn Barnes and Harvinder Bajwa, Members, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Providing an Update on the Rick Hansen Wheels in Motion Event, June 8, 2008

Received

d. Naz Husain, Vice-Chair, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Providing an Update on the Employment Accessibility Standards Development Committee

Received

e. Glenn Barnes, Member, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Providing an Update on the Accessible Transportation Standards Development Committee

Received

MA-B2. Report of the Greater Toronto Airports Authority Liaison Committee (GTAA-2008-1) meeting held on May 22, 2008

1. ELECTION OF VICE-CHAIR

Withdrawn

2. DECLARATIONS OF CONFLICT OF INTEREST - Nil

3. APPROVAL OF AGENDA

RECOMMENDATION GTAA-1-2008:

That the agenda for the May 22, 2008, GTAA Liaison Committee meeting be approved.

4. DELEGATIONS/PRESENTATIONS

a) Toby Lennox, Vice-President, Corporate Affairs and Lorrie McKee, Director of Public Affairs and Communications, Greater Toronto Airports Authority (GTAA), Regarding Disposal of Items Confiscated at the Airport

Received

5. REPORTS

a)	Greater Toronto Airports Authority (GTAA) and Toronto Pearson International Airport: 2008 Update to the Regional Municipality of Peel (Oral)
		Presentation by Toby Lennox, Vice-President, Corporate Affairs and Stanley Archdekin, Board Member, Greater Toronto Airports Authority (GTAA)

Received

MA-B3. 311 Telephone Service for Municipal Non-Emergency Services

RECOMMENDATION GC-142-2008:

That Regional staff work with the staff of the City of Brampton, the Town of Caledon and the City of Mississauga, to develop plans for the implementation of 311 telephone service for access to local municipal and Regional non-emergency services as outlined in the report of the Commissioner of Corporate Services and Regional Solicitor dated May 29, 2008, titled “311 Telephone Service for Municipal Non-Emergency Services”.

RECOMMENDATION GC-143-2008:

That an Ad hoc Committee of Regional Council be established for the purpose of the 311 initiative, titled the “311 Council Liaison Committee”, with the appointment of Councillors Miles, Paterak and Mahoney.

MA-B4. Peel Heritage Complex – Transfer of Endowment Funds to Brampton and Area Community Foundation

RECOMMENDATION GC-144-2008:

That $23,563 raised by volunteers of the Peel Heritage Complex be transferred to the Peel Heritage Complex (PHC) Endowment Fund held by the Brampton and Area Community Foundation (BACF);

And further, that $23,709.01 donated by John Cutruzzola to the Art Gallery of Peel/Peel Heritage Complex be transferred to an endowment fund with the BACF to be newly established to be known as the John Cutruzzola Art Gallery of Peel Juried Show Endowment Fund;

And further, that The Regional Municipality of Peel, operating as the Peel Heritage Complex, enter into such agreements with the BACF as may be necessary and appropriate to establish the endowment funds as described in the report of the Commissioner of Corporate Services and Regional Solicitor dated May 27, 2008 titled “Peel Heritage Complex – Transfer of Endowment Funds to Brampton and Area Community Foundation”.

MA-C. CHIEF FINANCIAL OFFICER

MA-C1. Capital Financing - Reserve Adjustments

RECOMMENDATION GC-145-2008:

That the capital financing allocation adjustments as set out in Appendix I to the report of the Chief Financial Officer, dated May 16, 2008, titled “Capital Financing - Reserve Adjustments” be approved.

See also Items MA-C2 and MA-D1

MA-C2. Finance Department Workplan – Use of Working Fund Reserves

RECOMMENDATION GC-146-2008:

That the 2008 Finance Budget be amended to reflect a $200,000 increase to be funded by a transfer from the corporate working fund reserve;

And further, that the authorized complement of the Finance Department be increased to 115.3 full time equivalent positions (FTE) from 113.3 FTE.

See also Items MA-C1 and MA-D1

MA-D. EMPLOYEE AND BUSINESS SERVICES

MA-D1. HRMS Position Management Implementation – Surplus Funding

RECOMMENDATION GC-147-2008:

That $150,000 in surplus Corporate funding be allocated to Capital Project #06-7582 (from the General Government Working Fund Reserve R1250) to expedite the Human Resources Management System (HRMS) implementation of the “Position Management” module ensuring full delivery by the end of 2008.

See also Items MA-C1 and MA-C2

MA-D2. Trading of Regional Greenhouse Gas Emission Reduction Credits

RECOMMENDATION GC-148-2008:

That staff investigate current Regional policies, by-laws and procedures to determine how to enable the Region to engage in the selling of any greenhouse gas emission reduction credits that it creates;

And further, that staff monitor the progress of the Federation of Canadian Municipalities’ program to assist municipalities with creating, registering and trading greenhouse gas credits;

And further, that the Region not enter into any third party sales agreements regarding greenhouse gas credits until the investigative work is complete;

And further, that staff report to Regional Council in the first quarter of 2009 with the results of the above noted investigative work;

And further, that the creation of all greenhouse gas credits be reported to Regional Council to determine how to use the credits to the maximum benefit of the Region of Peel.

MA-D3. Donation of Surplus Computers

RECOMMENDATION GC-149-2008:

That surplus computers being replaced as part of the Region of Peel 2008 computer replacement cycle be donated to Computers for Schools – Ontario, a registered charity, at no cost to the Region, in accordance with Section 6.3 of Purchasing By-law 37-2007.

MA-D4. Supply of Software Products – Document 2008-062P

RECOMMENDATION GC-150-2008:

That the contract (Document 2008-062P) for the supply of software products for the Region of Peel and Peel Regional Police be awarded to Software House International Inc. (SHI Inc.) in the estimated amount of $1,900,000 (excluding applicable taxes) for a three year term commencing July 1, 2008, being the most cost effective solution in accordance with Purchasing By-law 37-2007;

And further, that authority be granted to extend the contract with Software House International Inc. for two optional 12 month periods, based on satisfactory service, performance and pricing for each previous and optional period in accordance with the proposal.

MA-E. COMMUNICATIONS

MA-E1. Don Grant, Local 222/CAW, Dwight Harper, Local 598/CAW and Texas MacDonald, Local 598/CAW, Letter dated April 29, 2008, Seeking Support from all Ontario Municipalities for the Legislation of Changes Governing Harassment and Violence in the Workplace

Referred to Employee and Business Services

MA-E2. Member Communication - Alert: Association of Municipalities of Ontario (AMO), dated May 15, 2008, Seeking Input from Municipalities on the Provincial Solar Task Force

Received

MA-E3. Frederick Biro, Executive Director, Peel Police Services Board (PPSB), Letter dated June 3, 2008, Providing a Copy of a Report titled “2007 External Funding Assistance – Public Police Programs”

Received

Additional Item – Item MA-E4:

MA-E4. Maria Niedzielski, Student at Law, Pallett Valo LLP, Letter dated May 23, 2008, Thanking Staff at the Peel Heritage Complex for their Assistance with Research Conducted on behalf of the Peel District School Board

Received

See also Approval of Agenda

ETP-A. ENVIRONMENT

ETP-A1. Sanitary Sewers and Watermain Along Bramalea Road and Countryside Drive, Capital Projects 07-1393 and 08-2198, Document 2007-496P – Town of Caledon, Ward 2 and City of Brampton, Ward 9

RECOMMENDATION GC-151-2008:

That a new Capital Project 08-2198 be established for the construction of sanitary sewers along Bramalea Road and Countryside Drive in the estimated amount of $1,015,000 (excluding applicable taxes), financed initially from the reallocated component 3871 from approved Capital Project 08-2155 in the amount of $439,452 (excluding applicable taxes), with the remaining balance of $575,548 (excluding applicable taxes), financed from the Development Charge (DC) Regional Wastewater Out of By-law (OBL) Reserve, R3625;

And further, that Capital Project 07-1393 for a watermain replacement on Bramalea Road from Sandalwood Parkway to Mayfield Road be increased by $270,000 from $3,514,934 to $3,784,934 (excluding applicable taxes), to be financed from the Water Capital Financing Stabilization Reserve R0241, in order to cover the costs for the design, contract administration and construction of an additional 300 metres (984 feet) of watermain;

And further, that the contract (Document 2007-496P) for design and contract administration of the watermain replacement on Bramalea Road (Capital Project 07-1393) between the Region of Peel and the City of Brampton be extended in the estimated amount of $125,000 (excluding applicable taxes), to provide for additional design and contract administration for the additional 300 meters (984 feet) of watermain replacement and for the new sanitary sewer (Capital Project 08-2198), for a total commitment of $361,420 (excluding applicable taxes), in accordance with Purchasing By-law 37-2007.

ETP-A2. Sanitary Sewers and Watermain Along Countryside Drive, Capital Projects 08-1152, 08-2155, 08-2185, 08-2194 and 08-2199, Document 2008-260P – City of Brampton, Wards 9 and 10

RECOMMENDATION GC-152-2008:

That the budget for the design of the 675mm (27 inch) diameter sanitary sewer along Countryside Drive westerly from Dixie Road, in the estimated amount of $145,000 (excluding applicable taxes), be established under Capital Project 08-2194 to be financed from the DC Regional Wastewater Reserve R3525;

And further, that the budget for the design of the 450mm (18 inch) diameter sanitary sewer crossing Countryside Drive at Fairservice Drive, in the estimated amount of $12,000 (excluding applicable taxes), be established under Capital Project 08-2199 to be financed from the DC Regional Wastewater Reserve R3525;

And further, that the budget for the design and construction of the 600mm (24 inch) diameter watermain along Countryside Drive from Dixie Road to Airport Road, for the estimated cost of $8,124,000 (excluding applicable taxes), be established under Capital Project 08-1152, to be financed 68.70 per cent or $5,581,188 from the DC Regional Water Reserve R3530 and 31.30 per cent or $2,542,812 from the Water Capital Financing Stabilization Reserve R0241;

And further, that the contract (Document 2008-260P) for the design of the watermain replacement on Countryside Drive (Capital Project 08-1384) between the Region of Peel and the City of Brampton be increased by an estimated amount of $865,880 to provide for additional design of the new sanitary sewers under Capital Projects 08-2185, 08-2194 and 08-2199, and for the design and contract administration for the 600mm (24 inch) watermain under Capital Project 08-1152, for a total commitment of $907,451 (excluding applicable taxes), in accordance with Purchasing By-law 37-2007.

ETP-A3. Clarkson Wastewater Treatment Facility Phase 2 Expansion, Pre-Purchase of Equipment, Capital Project 08-2915, Document 2008-341N - City of Mississauga, Ward 2

RECOMMENDATION GC-153-2008:

That the Region of Peel enter into direct negotiations to pre-purchase equipment from Turblex, Inc. Springfield, USA for blowers; Alfa-Laval Inc., Scarborough, Ontario for centrifuges and rotary drum thickeners; John Meunier Inc., Mississauga, Ontario for raw sewage screens; Schwing America Inc., Connecticut, USA for sludge cake pumps; and, Dorr Oliver Eimco, Orillia, Ontario for primary bridges for the Clarkson Wastewater Treatment Facility Phase 2 Expansion, in accordance with Purchasing By-law 37-2007;

And further, that the Chief Administrative Officer be authorized to approve the awards upon successful negotiations with: Turblex, Inc. Springfield, USA; Alfa-Laval Inc., Scarborough, Ontario; John Meunier Inc., Mississauga, Ontario; Schwing America Inc., Connecticut, USA; and Dorr Oliver Eimco, Orillia, Ontario;

And further, that the required documents be executed by the duly authorized signing officers of the Regional Corporation.

ETP-A4. Detailed Design and Construction Administration for a 900mm (36 inch) Sanitary Sewer and a 600mm (24 inch) Feedermain on Regional Road 1 (Mississauga Road), Capital Projects 07-2250 and 08-1175, Document 2008-142P – City of Brampton, Ward 6

RECOMMENDATION GC-154-2008:

That the contract (Document 2008-142P) for the detailed design and construction administration for a 900mm (36 inch) diameter sanitary sewer and a 600mm (24 inch) water feedermain on Mississauga Road from Bovaird Drive to the future Sandalwood Parkway, be awarded to The Thompson Rosemount Group Inc., in the estimated amount of $881,059 (excluding applicable taxes), under Capital Project 07-2250 ($497,825.25) and 08-1175 ($383,233.75), in accordance with Purchasing By-law 37-2007.

ETP-A5. West Brampton Reservoir and Pumping Station, Capital Project 03-1975, Document 2008-156T – City of Brampton, Ward 6

RECOMMENDATION GC-155-2008:

That the contract Document 2008-156T for the construction of West Brampton Reservoir, Transfer Station and Standby Power Facility be awarded to the King City Group Ltd. in the estimated amount of $36,724,389 (excluding applicable taxes), under Capital Project 03-1975, in accordance with Purchasing By-law 37-2007;

And further, that additional funds in the amount of $10,400,000 be provided to Capital Project 03-1975, financed from D.C. South Peel Water Reserve R3520.

ETP-A6. Engineering Services for a Schedule ‘C’ Class Environmental Assessment for the North Bolton Elevated Tank and Feedermain, Capital Project 07-1540, Document 2008-184P – Town of Caledon, Wards 4 and 5

RECOMMENDATION GC-156-2008:

That the contract (Document 2008-184P) for a schedule ‘C’ Class Environmental Assessment for the North Bolton elevated tank and feedermain, be awarded to UMA Engineering Ltd., in the estimated amount of $448,148 (excluding applicable taxes), under Capital Project 07-1540 in accordance with Purchasing By-law 37-2007.

ETP-B. TRANSPORTATION

ETP-B1. Regional Road 1 (Old Main Street) Emergency Road Repair - Slope Stabilization Additional Funding, Capital Project 07-4007, Document 2007-707N – Town of Caledon, Ward 1

RECOMMENDATION GC-157-2008:

That the contract (Document 2007-707N) for engineering and contract administration between the Region of Peel and Morrison Hershfield Limited be increased in the estimated amount of $60,000 (excluding applicable taxes), under Capital Project 07-4007, for a total commitment of $310,000 (excluding applicable taxes), in accordance with Purchasing By-law 37-2007;

And further, that the contract (Document 2007-707N) for the slope stabilization emergency works, with Fermar Paving Limited be increased by the estimated amount of $440,000 (excluding applicable taxes), for a total commitment of $1,590,000 (excluding applicable taxes), in accordance with Purchasing By-law 37-2007;

And further, that the budget for Capital Project 07-4007, for the emergency road repair on Old Main Street (Belfountain), be increased from $1,400,000 to $2,100,000 to be financed by the redeployment of funds in the amount of $700,000 from Capital Project 01 4040 to Capital Project 07-4007.

ETP-C. PLANNING

ETP-C1. Report of the Inter-Municipal Planning Subcommittee (IMPSC-2008-2) meeting held on June 5, 2008

1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil

2. APPROVAL OF AGENDA

RECOMMENDATION IMPSC-4-2008:

That the agenda for the June 5, 2008, Inter-Municipal Planning Subcommittee meeting be amended to bring forward Reports – Item 4a, to be dealt with immediately following Approval of Agenda;

And further, that the agenda for the June 5, 2008, Inter-Municipal Planning Subcommittee meeting be approved, as amended.

See also Reports - Item 4a

Item Related to Reports – Item 4a was dealt with.

4. REPORTS

a)	Review of Regional Council’s Planning Role, Phase 2
		Presentation by Ian C. Smith and Tim Dobbie, Consultants, Oliver Wyman - Delta Organization and Leadership

Received

RECOMMENDATION IMPSC-5-2008:

That staff be directed to implement the recommendations and follow the operating protocol, outlined in Appendix I to the report of the Commissioner of Environment, Transportation and Planning Services, dated May 9, 2008, titled “Review of Regional Council’s Planning Role, Phase 2”;

And further, that the Terms of Reference of the Inter-Municipal Planning Subcommittee outlined in Appendix III to the subject report, be reconfirmed;

And further, that the subject report be forwarded to the Cities of Brampton and Mississauga, and the Town of Caledon with a request that area municipal staff adopt the operating protocol and changed procedures.

3. DELEGATIONS/PRESENTATIONS

a) Stephen Garrod, Solicitor, Garrod Pickfield, LLP, Providing an Update Regarding the Rockfort Quarry Application

Received

4. REPORTS

a)	Review of Regional Council’s Planning Role, Phase 2
		Presentation by Ian C. Smith and Tim Dobbie, Consultants, Oliver Wyman - Delta Organization and Leadership

This item was dealt with earlier in the meeting

ETP-C2. Selection of Mr. Nick Tunnacliffe, Executive Director, Environment, Transportation and Planning Services, to the College of Fellows of the Canadian Institute of Planners

Received

Councillor Prentice departed at 1:36 p.m.

Mitch Zamojc, Commissioner of Environment, Transportation and Planning Services congratulated Nick Tunnacliffe, Executive Director, Transition and Integration, Environment, Transportation and Planning Services on his election to the College of Fellows of the Canadian Institute of Planners. A Fellow is the highest honour that can be bestowed upon a professional planner in Canada, and is given only to those members who exhibit the highest professional attainment and exhibit a wide breadth of experience.

Councillor Thompson congratulated Nick Tunnacliffe on his achievement noting that his contributions in the area of planning go beyond his work at the Region of Peel. He further highlighted that Nick Tunnacliffe was instrumental in establishing the Greater Toronto Area Agricultural Action Committee.

Mayor Morrison congratulated Nick Tunnacliffe on his outstanding achievement on behalf of the Town of Caledon.

Councillor Mullin commended Nick Tunnacliffe on behalf of the City of Mississauga, for the well-deserved honour, noting that the planning field benefits from such creative thinkers.

Chair Kolb congratulated Nick Tunnacliffe on behalf of the Region of Peel, recognizing that this honour is another testament to the professional excellence of Region of Peel staff.

ETP-D. COMMUNICATIONS

ETP-D1. Debbie Thompson, Legislative Co-ordinator, Town of Caledon, Letter dated May 1, 2008, Providing a Copy of Town of Caledon Resolution W-144-2008 and a Report titled “South Albion-Bolton Employment Land Needs Study and North Hill Supermarket Comprehensive Environmental Impact Study and Management Plan - Consultation Section”

Received

ETP-D2. Kathy Stranks, Manager, Chair and CAO’s Office, Toronto and Region Conservation Authority (TRCA), Letter dated May 9, 2008, Providing a TRCA Resolution and Report titled “Criteria for Expansion of the Greenbelt”

Received

See also Items ETP-D10 and ETP-D11

ETP-D3. Debbie Thompson, Legislative Co-ordinator, Town of Caledon, Letter dated May 15, 2008, Providing a Copy of Town of Caledon Resolution W-230-2008 and a Report titled “Growing the Greenbelt – Provincial Consultation 2008”

Received

ETP-D4. Dalton McGuinty, Premier of Ontario, Letter dated May 16, 2008, Responding to a Letter from Regional Chair Kolb dated May 7, 2008, Thanking Regional Chair Kolb for Providing Comments on the Waste Electrical and Electronic Equipment (WEEE) Plan

Received

ETP-D5. Denis Kelly, Regional Clerk, Region of York, Letter dated May 16, 2008, Providing a Copy of a Region of York Recommendation and Report titled “Strategic Employment Corridors and Regional Official Plan Amendment 52”

Received

ETP-D6. Debbie Thompson, Legislative Co-ordinator, Town of Caledon, Letter dated May 20, 2008, Providing a Copy of Town of Caledon Resolution W-143-2008 and a Report titled “Towards a Regional Transportation Plan – Review of Metrolinx Green Papers”

Received

ETP-D7. Debbie Thompson, Legislative Co-ordinator, Town of Caledon, Letter dated May 20, 2008, Providing a Copy of Town of Caledon Resolution W-242-2008 Regarding the Highway 427 Extension

Received

See also Item ETP-D8

ETP-D8. Debbie Thompson, Legislative Co-ordinator, Town of Caledon, Letter dated May 20, 2008, Providing a Copy of Town of Caledon Resolution W-243-2008 Regarding the Highway 427 Extension

Received

See also Item ETP-D7

ETP-D9. Debbie Thompson, Legislative Co-ordinator, Town of Caledon, Letter dated May 20, 2008, Providing a Copy of Town of Caledon Resolution W-244-2008 Requesting the Province to Expedite the Designation of a Corridor for the Greater Toronto Area (GTA) West Economic Corridor which Allows Municipalities to Make Appropriate Planning Decisions

Received

See also Items ETP-D12 and ETP-D15

ETP-D10. Debbie Sheffield, Legislative Co-ordinator, City of Mississauga, Letter dated May 23, 2008, Providing a Copy of City of Mississauga Recommendation PDC-0034-2008 and a Report titled “Growth Plan for the Greater Golden Horseshoe – The Built Boundary and the Mississauga Urban Growth Centre”

Received

See also Items ETP-D2 and ETP-D11

ETP-D11. Kathy Stranks, Manager, Chair and CAO’s Office, Toronto and Region Conservation Authority (TRCA), Letter dated May 26, 2008, Providing a TRCA Resolution and Report titled “Urban Growth Centres in the Greater Golden Horseshoe, Proposed Size and Location”

Received

See also Items ETP-D2 and ETP-D10

ETP-D12. Dalton McGuinty, Premier of Ontario, Letter dated May 26, 2008, Responding to a Letter from Regional Chair Kolb dated May 14, 2008, Regarding the 427 Transportation Corridor Environmental Assessment

Received

See also Items ETP-D9 and ETP-D15

ETP-D13. Member Communication - Alert: Association of Municipalities of Ontario (AMO), dated May 28, 2008, Requesting that Regional Council Comment on the AMO Discussion Paper on an Alternative Approach to Ontario’s Blue Box Funding Model

Referred to Environment, Transportation and Planning Services

ETP-D14. Darlene Publow, FOI/Records Co-ordinator and Deputy Clerk, Town of Caledon, Letter dated May 28, 2008, Providing a Copy of Town of Caledon Resolution W-173-2008 and a Report titled “GO Rail Service to Bolton”

Received

ETP-D15. Jim Wang, Project Co-ordinator, Provincial and Environmental Planning Office, Ontario Ministry of Transportation and Neil Ahmed, Consultant Project Manager, McCormick Rankin Corporation, Letter dated June 2, 2008, Regarding the Greater Toronto Area (GTA) West Corridor Environmental Assessment (EA) Study Transportation Demand Forecasting Sessions Scheduled for June 23, 2008 and June 26, 2008

Received

See also Items ETP-D9 and ETP-D12

F. OTHER BUSINESS

Additional Items – Items F1 to F3 inclusive:

1. Cancellation of the Grants Ad hoc Committee Meeting Scheduled for June 12, 2008 Immediately Following General Committee (Oral)

Received

Charlotte Gravlev, Regional Clerk and Director of Clerk’s advised that the Grants Ad hoc Committee meeting scheduled for June 12, 2008, immediately following General Committee has been cancelled.

2. Peel Youth Violence Prevention Network Second Forum, Tuesday, June 17, 2008 at the Mississauga Living Arts Centre (Oral)

Received

Councillor Miles advised of the Peel Youth Violence Prevention Network Second Forum being held on Tuesday, June 17, 2008 at the Mississauga Living Arts Centre and encouraged Members of Council to attend.

3. Peel MPP/MP Reception, June 12, 2008 at the Peel Heritage Complex (Oral)

Received

Councillor Parrish reminded Members of Council of the MPP/MP Reception being held that evening at the Peel Heritage Complex and encouraged Members to attend.

G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb

Council opted not to move into closed session to consider the following item:

G1. Proposed Property Acquisition (A proposed or pending acquisition or disposition of land by the municipality or local board)

RECOMMENDATION GC-158-2008:

That the recommendation contained within the confidential report related to Item G1, be forwarded to the June 19, 2008 Regional Council meeting for approval.

ADJOURNMENT

The meeting adjourned at 1:47 p.m.