THE REGIONAL MUNICIPALITY OF PEEL

GENERAL COMMITTEE

M I N U T E S

GC-2008-6

The Regional General Committee met on May 1, 2008 at 9:37a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.

Regional Chair E. Kolb presided.


A. ROLL CALL

B. DECLARATIONS OF CONFLICTS OF INTEREST - Nil

C. APPROVAL OF AGENDA

RECOMMENDATION GC-103-2008:

That the agenda for the May 1, 2008, General Committee meeting be amended to include a presentation by Laura Nashman, Commissioner of Employee and Business Services; regarding the procurement process with respect to the purchase of a Corporate telephone system and services;

And further, that the agenda for the May 1, 2008 General Committee meeting be amended to include a delegation by Terry Bacon, Sales Specialist - Major Bids, Mike Krumm, Sales Manager - Central Region and Kevin Watson, Senior Vice President - Unified Communications, MTS Allstream, regarding Resolution 2008-472 which awarded a contract for the purchase of Telephone System Hardware, Software and Associated Installation Services;

And further, that the agenda for the May 1, 2008 General Committee meeting be amended to include a delegation by Robert Stroud, President, Eclipse Technology Solutions Inc., regarding Resolution 2008-472 which awarded a contract for the purchase of Telephone System Hardware, Software and Associated Installation Services;

And further, that the agenda for the May 1, 2008 General Committee meeting be amended to include an item of communication from Bob Warburton, President, Smart IP Inc., dated April 30, 2008 regarding Resolution 2008-472, to be dealt with under Items Related to Management – Item MA-B9;

And further, that the agenda for the May 1, 2008 General Committee meeting be amended to include a motion to combine the May 22, 2008 General Committee meeting and the May 29, 2008 Regional Council meeting to accommodate Members of Regional Council attending the 2008 Federation of Canadian Municipalities (FCM) Conference, to be dealt with under Other Business – Item F2;

And further, that the agenda for the May 1, 2008, General Committee meeting be approved, as amended.

See also Delegations/Presentations – Items D4 to D7 inclusive, Items Related to Management – Item MA-B9 and Items Related to Other Business – Item F2

Items Related to Delegations/Presentations – Item D3 was dealt with.

D. DELEGATIONS/PRESENTATIONS

 D3. Laura Palmer Korn, Senior Vice President Operation, Employment and Community, YMCA of Greater Toronto Rachel Gray, Acting Director, National Initiatives and a Peel Youth Village Resident , Recognizing the Peel Youth Village Residential Program for Receiving the 2008 Eva’s Initiatives Award for Innovation

Received

See also Items Related to Human Services – Item HS- B1

Laura Palmer Korn, Senior Vice President Operation, Employment and Community, YMCA of Greater Toronto highlighted the success of Peel Youth Village in providing support to at risk youth and attributed its success to the collaborative efforts of YMCA staff and its Directors and Region of Peel Human Services staff.

A Peel Youth Village Resident, spoke of his past struggles with addiction and extended his appreciation to Regional Council and staff, as well as the staff from YMCA for recognizing the need for shelter and support for at risk youth and for providing the support required to assist him to focus his life on positive goals.

Councillor Parrish arrived at 9:43 a.m.
Councillor McCallion arrived at 9:45 a.m.
Councillor Iannicca arrived at 9:50 a.m.
Councillor Adams arrived at 9:51 a.m.

Items Related to Human Services – Item HS-B1 was dealt with.

HS-B. HOUSING

HS-B1. 2008 Eva’s Award for Innovation – Peel Youth Village – City of Mississauga, Ward 4

Received

See also Delegations/Presentations – Item D3

Items Related to Delegations/Presentations – Item D2 was dealt with.

D. DELEGATIONS/PRESENTATIONS

D2. Sonia Tavares, Co-ordinator, Early Child Development and Karen Kovacs, Principal, St. John Fisher Elementary School, Dufferin-Peel Catholic District School Board, Providing Awareness to Members of Regional Council regarding the St. John Fisher Neighbourhood Learning Place Program which Promotes Healthy Early Childhood Development and School Readiness

Received

See also Items Related to Human Services – Item HS -A1

Items Related to Human Services – Item HS-A1 was dealt with.

HS-A1. St. John Fisher Neighbourhood Learning Place – City of Brampton, Wards 7 and 8

Received

See also Delegations/Presentations – Item D2

D. DELEGATIONS/PRESENTATIONS

D1. Dean Kemper, Senior Project Manager, Ministry of Transportation Ontario (MTO) and Michael Chiu, Senior Project Engineer, McCormick Rankin Corporation, Regarding the 427 Transportation Corridor Environmental Assessment

Received

Councillor Carlson arrived at 10:34 a.m.

Dean Kemper, Senior Project Manager, Ministry of Transportation explained that the Environmental Assessment for the 427 Transportation Corridor is restricted to south of the Greenbelt and its key objectives are: to serve CPR Vaughan Intermodal Facility; address short-term traffic problem at the existing terminal; allow development to proceed (by identifying a corridor), and; ensure no preclusion or predetermination of other future transportation corridors. He noted that the next steps will be to hold a second series of Public Information Centres; confirm the technically preferred route; liaise and meet with municipalities and stakeholders in terms of refinement of the preferred route; complete preliminary design and formulate recommendations, and; present recommended route (preliminary design) at the third series of Public Information Centres – anticipated for early 2009.

Mayor Morrison stated that the Town of Caledon supports the City of Vaughan and Region of York position, from Highway 7 to Rutherford Road and stressed the importance of the identified route extending north of Rutherford Road (to Major Mackenzie Drive) along its westerly alignment. Mayor Morrison advised that she would be placing a motion to endorse the City of Vaughan and the Region of York position.

Mayor McCallion noted that the presentation did not include the role Metrolinx would play in the identification of a corridor and indicated that she would request that Metrolinx become involved in the process.

Mayor Fennell highlighted the importance of long term planning and the need to plan beyond the proposed 427 terminus in order to enable municipalities to plan for future development. Mayor Fennell advised that she would be placing a motion to request that the Province begin Phase III to plan for the immediate northerly extension of Highway 427 immediately.

RECOMMENDATION GC-104-2008:

That the presentation by Dean Kemper, Senior Project Engineer, Ministry of Transportation Ontario and Michael Chiu, Deputy Manager, Planning and Transportation, McCormick Rankin Corporation to the May 1, 2008 General Committee meeting be received with thanks;

And further, that the technically preferred route for the Highway 427 Extension (from Highway 7 to Rutherford Road) be endorsed;

And further, that Regional Council support the westerly alignment for the route north of Rutherford Road (to Major Mackenzie Drive);

And further, that in the event that the westerly route cannot be approved, that an alignment as far west of the central route be recommended;

And further, that staff be directed to consult with Ministry staff and relevant stakeholders and report back to a future General Committee meeting on the final recommended route;

And further, that a copy of this resolution be forwarded to the area municipalities for endorsement.

RECOMMENDATION GC-105-2008:

Whereas there needs to be Ministry of Transportation (Ontario) (MTO) planning for the future northerly extension of Highway 427 to Highway 9;

And whereas the 427 Transportation Corridor Study is closely related to three other studies being carried out in the vicinity of the study area, these studies being:

i) MTO GTA West Corridor EA Study;
ii) Joint Peel Municipal Study – the Peel-Highway 427 Extension Area Transportation Master Plan;
iii) York Region’s Western Vaughan EA Study;

And whereas it is essential to develop the Highway 427 long-term plan beyond the Major Mackenzie Drive terminus;

Therefore be it resolved, that the Region of Peel request the Province to begin Phase III to plan for this northerly extension immediately;

And further, that the MTO Municipal Advisory Group (MAG) work with the Region of Peel and the area municipalities to identify the appropriate corridor protection strategies related to this extension;

And further, that a copy of this resolution be forwarded to the Minister of Transportation, the Minister of Infrastructure Renewal, Peel area MPPs, and Metrolinx by way of a letter from Regional Chair Kolb;
And further, that a copy of this resolution be forwarded to the area municipalities for endorsement.

RECOMMENDATION GC-106-2008:

Whereas Municipalities need to do planning and will have to make decisions in the near future;

Therefore be it resolved, that the Region of Peel requests the Province of Ontario to move forward immediately on designating a corridor for the Greater Toronto Area (GTA) West Economic Corridor which allows municipalities to make appropriate planning decisions;

And further, that a copy of this resolution be forwarded to the Premier of Ontario, the Minister of Transportation (Ontario), Peel area MPPs and Metrolinx;

And further, that a copy of this resolution be forwarded to the area municipalities for endorsement.

D2. Sonia Tavares, Co-ordinator, Early Child Development and Karen Kovacs, Principal, St. John Fisher Elementary School, Dufferin-Peel Catholic District School Board, Providing Awareness to Members of Regional Council regarding the St. John Fisher Neighbourhood Learning Place Program which Promotes Healthy Early Childhood Development and School Readiness

This item was dealt with earlier in the meeting

D3. Laura Palmer Korn, Senior Vice President Operation, Employment and Community, YMCA of Greater Toronto and Rachel Gray, Acting Director, National Initiatives, Recognizing the Peel Youth Village Residential Program for Receiving the 2008 Eva’s Initiatives Award for Innovation

This item was dealt with earlier in the meeting

Additional Item – Item D5 was dealt with.

D5. Laura Nashman, Commissioner of Employee and Business Services, Regarding Resolution 2008-472 which Awarded a Contract for the Supply of a Corporate Telephone System and Services

Received

See also Approval of Agenda, Items D4, D6 and D7, Items Related to Management – Item MA-B9 and Items Related to In Camera Matters – Item G4

Laura Nashman, Commissioner of Employee and Business Services explained the evaluation criteria and process that resulted in the staff recommendation with respect to the awarding of a contract for the supply of a corporate telephone system and services.

D4. Ken Harrison, Major Account Manager, Black Box Network Services, Requesting Further Review of the Awarding of a Contract for the Purchase of Telephone System Hardware, Software and Associated Installation Services

Received

See also Approval of Agenda and Items D5 to D7 inclusive, Items Related to Management – Item MA-B9 and Items Related to In Camera Matters – Item G4

Ken Harrison, Major Account Manager, Black Box Network Services requested that an independent audit be conducted to re-evaluate the cost, efficiency and technical merits of the alternatives that were considered in the procurement process for the supply of a corporate telephone system and services, noting that in his opinion, there were irregularities with respect to the process.

Additional Items – Items D5 to D7 inclusive:

D5. Laura Nashman, Commissioner of Employee and Business Services, Regarding Resolution 2008-472 which Awarded a Contract for the Supply of a Corporate Telephone System and Services

This item was dealt with earlier in the meeting

D6. Terry Bacon, Sales Specialist – Major Bids; Mike Krumm, Sales Manager – Central Region and Kevin Watson, Senior Vice President – Unified Communications, MTS Allstream, Objecting to Resolution 2008-472 which Awarded a Contract for the Supply of a Corporate Telephone System and Services

Received

See also Approval of Agenda, Items D4, D5 and D7, Items Related to Management – Item MA-B9 and Items Related to In Camera Matters – Item G4

Terry Bacon, Sales Specialist – Major Bids, MTS Allstream indicated the support of MTS Allstream for an independent audit, as requested by Black Box Network Services and further requested that the awarding of the contract for the supply of a corporate telephone system and services be delayed pending the outcome of the audit.

D7. Robert Stroud, President, Eclipse Technology Solutions Inc., Objecting to Resolution 2008-472 which Awarded a Contract for the Supply of a Corporate Telephone System and Services

Received

See also Approval of Agenda, Items D4 to D6 inclusive, Items Related to Management – Item MA-B9 and Items Related to In Camera Matters – Item G4

Robert Stroud, President, Eclipse Technology Solutions Inc. indicated the support of Eclipse Technology Solutions Inc. for an independent audit, as requested by Black Box Network Services.

At 12:39 p.m., in accordance with section 239(2) of the Municipal Act, 2001, a motion was placed by Councillor Paterak, and was carried, to move into closed session to consider the following subject matter:

Additional Item - G4:

G4. Review of Corporate Telephone Contract Award (Advice that is subject to solicitor-client privilege, including communications necessary for that purpose) (Oral)

Committee moved out of closed session at 1:20 p.m.

RECOMMENDATION GC-107-2008:

That direction given “In Camera” to the Chief Administrative Officer and the Commissioner of Employee and Business Services, be approved, and voted upon in accordance with Section 239(6) (b) of the Municipal Act, 2001.

RECOMMENDATION GC-108-2008:

That the implementation of the contract (Document 2007-403P) for the purchase of telephone system hardware, software and associated installation services for the Region of Peel, awarded to Avaya Canada Inc. by Resolution number 2008-472 be delayed pending the outcome of an independent audit to evaluate the cost, efficiency and technical merits of the alternatives that were offered in the final phase of the procurement process.

See also Approval of Agenda, Items Related to Delegations/Presentations – Item D4 to D7 inclusive and Items Related to Management – Item MA-B9

Committee recessed at 1:21 p.m.

Committee reconvened at 1:41 p.m.

E. REPORTS AND COMMUNICATIONS

MA-A. CORPORATE SERVICES

MA-A1. Report of the Joint Peel-Caledon Accessibility Advisory Committee (AAC-2008-4) meeting held on April 22, 2008

1. CALL TO ORDER

2. APPROVAL OF MINUTES

RECOMMENDATION AAC-11-2008:

That the minutes of the March 25, 2008 Joint Peel-Caledon Accessibility Advisory Committee meeting be approved.

3. APPROVAL OF AGENDA

RECOMMENDATION AAC-12-2008:

That the agenda for the April 22, 2008 Joint Peel-Caledon Accessibility Advisory Committee meeting be amended to include a resolution from the Town of Newmarket regarding Disabled Parking Spaces, to be dealt with under Report of the Accessibility Advisory Committee Chair and Members – Item 8f;

And further, that the agenda for the April 22, 2008 Joint Peel-Caledon Accessibility Advisory Committee meeting be approved, as amended.

4. COMMUNICATION ITEMS

a. Experience Toronto, Special Events Info - People in Motion Event, June 6 and 7, 2008

Received

b. The Standard, St. Catharines, Article dated April 7, 2008, titled “Removing Barriers: City Committee Touts Benefits of Being Accessible”

Received

5. PRESENTATIONS

a. Dave Ball, Project Manager and Heather Montgomery, Interior Designer, Leasing and Space Planning, Employee and Business Services, Region of Peel, Presenting Floorplans for the 10 Peel Centre Drive Expansion Project (10 PEP)

Received

b. Sharon Harbajan, Project Manager, Corporate Services Department, Region of Peel, Providing an Update on Accessibility Projects

Received

c. Lisa Jones, Transportation Accessibility Specialist, and Mark Castro, Supervisor, Operations, Environment, Transportation and Planning Department, Region of Peel, Providing an Update on the Accessibility for Ontarians with Disabilities Act (AODA) - Transportation Standard as it Applies to the Region of Peel

Received

See also Item 8e

6. REPORTS - Nil

7. REPORT FROM THE ACCESSIBILITY PLANNING COORDINATORS

a. Colleen Grant, Town Prosecutor and Solicitor, Town of Caledon (March 2008)

Deferred to the May 20, 2008 AAC meeting

b. Colleen Grant, Town Prosecutor and Solicitor, Town of Caledon (April 2008)

Deferred to the May 20, 2008 AAC meeting

c. Susan Fisher, Acting Accessibility Planning Specialist, Region of Peel

Received

8. REPORT OF THE ACCESSIBILITY ADVISORY COMMITTEE CHAIR AND MEMBERS

a. William Goursky, Chair, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Providing an Update on the Upcoming Connections 2008 Resource Fair for Persons with Disabilities, May 9-10, 2008

Received

b. William Goursky, Chair, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Providing an Update on the 2008 Peel Children’s Water Festival

Received

c. William Goursky, Chair, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Providing an Update on the 3rd South Asian Heritage Day and Awards Ceremony in Vaughan, May 3, 2008

Received

d. Naz Husain, Vice-Chair, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Providing an Update on the Employment Accessibility Standards Development Committee

Received

e. Glenn Barnes, Member, Joint Peel Caledon Accessibility Advisory Committee (AAC), Providing an Update on the Accessible Transportation Standards Development Committee

Received

See also Item 5c

Additional Item – 8f:

f. William Goursky, Chair, Joint Peel-Caledon Accessibility Advisory Committee (AAC), Resolution from the Town of Newmarket regarding Disabled Parking Spaces

Deferred to the May 20, 2008 AAC meeting

9. OTHER BUSINESS

Additional Items:

a. Appointment of New Manager of Regulatory Compliance (Oral)

Received

b. Future Meeting Locations for the Joint Peel Caledon Accessibility Advisory Committee meetings (Oral)

Received

c. Rick Hansen Wheels in Motion Event (Oral)

Received

MA-A2. Report of the Audit Subcommittee (ASC-2008-2) meeting held on April 17, 2008

1. DECLARATIONS OF CONFLICT OF INTEREST - Nil

2. APPROVAL OF AGENDA

RECOMMENDATION ASC-2-2008:

That the agenda for the April 17, 2008 Audit Subcommittee meeting be approved.

3. DELEGATIONS/PRESENTATIONS

a) R. Kent Gillespie, Commissioner of Corporate Services and Regional Solicitor, Update Regarding Region of Peel Audit Subcommittee Agenda Management

Received

4. REPORTS

a) 2007 Region of Peel Audited and Consolidated Financial Statements

Received

b) 2007 KPMG Audit Findings Report

Received

c) Peel Housing Corporation Audited 2007 Financial Statements

Received

d) KPMG 2007 Audit Findings Report and Management Letter for Peel Living Corporation

Received

5. COMMUNICATIONS

a) Dan Labrecque, Chief Financial Officer, Region of Peel, Memo dated March 19, 2008, Announcing that the Finance Department has Won its Sixth Consecutive Government of Finance Officers Association Canadian Award for Financial Reporting for its 2006 Annual Financial Report

Received

MA-A3. 211 Information and Referral Services

Received

MA-A4. Customer Contact Centre Update

Received

MA-A5. Amendments to Document Execution By-law 39-2001

RECOMMENDATION GC-109-2008:

That Schedule 1 of the Document Execution By-law 39-2001 be amended as outlined in Appendix 1 to the report of the Commissioner of Corporate Services and Regional Solicitor, dated April 2, 2008, titled “Amendments to Document Execution By-law 39-2001”;

And further, that the necessary by-law be presented to Regional Council for enactment.

MA-B. COMMUNICATIONS

MA-B1. Member Communication - Alert: Association of Municipalities of Ontario (AMO), dated March 25, 2008, Providing Details of an Additional $1 Billion for Municipal Infrastructure Announced in the 2008-2009 Provincial Budget

Received

MA-B2. Member Communication - Alert: Association of Municipalities of Ontario (AMO), dated April 2, 2008, Attaching a Proposed Resolution Calling on the Federal and Provincial Governments to Provide Funding under the Building Canada Fund (PCF) to Ontario Municipalities

Received

MA-B3. Al Horsman, Acting Director, Ministry of Municipal Affairs and Housing, Letter dated April 2, 2008, Attaching Regulation 67/08 Designating the Region Under Subsection 310(4) of the Municipal Act, 2001, Setting Out the Sharing Ratios for the Apportionment of the Upper-Tier Requisition

Received

MA-B4. Ministry of Municipal Affairs and Housing, dated April 10, 2008, Advising of Grants Available under the $20 Million Municipal Eco Challenge Fund to Make Municipal Buildings More Energy Efficient

Received

MA-B5. Communiqué: Federation of Canadian Municipalities (FCM), dated April 15, 2008, Announcing the Results of the Largest Ever National Survey on Municipal Issues

Received

MA-B6. Member Communication - Alert: Association of Municipalities of Ontario (AMO), dated April 16, 2008, Reminding Municipalities that the Federal Gas Tax Award Deadline is May 16, 2008

Received

MA-B7. Member Communication - Alert: Association of Municipalities of Ontario (AMO), dated April 16, 2008, Providing a Report to Members on the March 2008 AMO Board of Directors Meeting

Received

MA-B8. Jim Wilson, Secretary-Treasurer and Kathy Zammit, Chief Returning Officer, Association of Municipalities of Ontario (AMO), Memo dated April 18, 2008, Requesting Nominations to the 2008-2009 AMO Board of Directors

Referred to the May 22, 2008 Regional Council meeting

Additional Item – Item MA-B9:

MA-B9. Bob Warburton, President, Smart IP Inc., Letter dated April 30, 2008, Objecting to Resolution 2008-472 which Awarded a Contract for the Supply of a Corporate Telephone System and Services

Received

See also Approval of Agenda, Items Related to Delegations/Presentations – Items D4 to D7 inclusive and Items Related to In Camera Matters – Item G4

 

ETP-A. INTERDEPARTMENTAL

Received

RECOMMENDATION GC-110-2008:

That the Inter-Municipal Planning Subcommittee (IMPSC) be appointed as the appropriate body to consider the Rockfort Quarry Application;

And further, that the Inter-Municipal Planning Subcommittee establish a series of dates starting in the fall of 2008 to June 2009 to receive regular updates and make recommendations on the application at its meeting of June 5, 2008.

ETP-B. ENVIRONMENT

ETP-B1. Municipal Drinking Water Licensing Program

RECOMMENDATION GC-111-2008:

That the Commissioner of Environment, Transportation and Planning Services be delegated the signing authority, on behalf of the owner, to endorse the Region of Peel’s Operational Plans to meet the requirements of the Drinking Water Quality Management Standard in accordance with the Municipal Drinking Water Licensing Program filed under the Safe Drinking Water Act.

ETP-C. TRANSPORTATION

ETP-C1. Consulting Services for a Schedule 'C' Class Environmental Assessment for Regional Road 9 (King Street) from Humberlea Road to York/Peel Boundary, Capital Project 08-4380, Document 2008-050P – Town of Caledon, Ward 5

RECOMMENDATION GC-112-2008:

That the contract (Document 2008-050P) for a Schedule ‘C’ Class Environmental Assessment for Regional Road 9 (King Street) from Humberlea Road to York/Peel boundary be awarded to R. J. Burnside and Associates Limited, in the estimated amount of $299,800 (excluding applicable taxes), under Capital Project 08-4380, in accordance with Purchasing By-law 37-2007;

And further, that additional funds in the amount of $75,000 be provided to Capital Project 08-4380, financed from the Roads Development Charges Reserves, R3505;

And further, that the required documents be executed by the duly authorized signing officers of the Regional Corporation.

ETP-C2. Consulting Services for a Schedule 'C' Class Environmental Assessment for Regional Road 1 (Mississauga Road) from Regional Road 107 (Bovarid Drive) to Regional Road 14 (Mayfield Road), Capital Project 08-4330, Document 2008-127P – City of Brampton, Ward 6

RECOMMENDATION GC-113-2008:

That the contract (Document 2008-127P) for a Schedule ‘C’ Class Environmental Assessment for Regional Road 1 (Mississauga Road) from Regional Road 107 (Bovaird Drive) to Regional Road 14 (Mayfield Road) be awarded to Earth Tech Canada Inc., in the estimated amount of $433,805 (excluding applicable taxes), under Capital Project 08-4330, in accordance with Purchasing By-law 37-2007;

And further, that additional funds in the amount of $150,000 be provided to Capital Project 08-4330, financed from the Roads Development Charges Reserves, R3505;

And further, that the required documents be executed by the duly authorized signing officers of the Regional Corporation.

ETP-C3. Consulting Services for a Schedule 'C' Class Environmental Assessment for Regional Road 4 (Dixie Road) from Regional Road 107 (Queen Street) to Regional Road 14 (Mayfield Road), Capital Project 08-4320, Document 2008-128P – City of Brampton, Wards 7, 8 and 9

RECOMMENDATION GC-114-2008:

That the contract (Document 2008-128P) for a Schedule ‘C’ Class Environmental Assessment for Regional Road 4 (Dixie Road) from Regional Road 107 (Queen Street) to Regional Road 14 (Mayfield Road) be awarded to Totten Sims Hubicki Associates in the estimated amount of $395,521 (excluding applicable taxes), under Capital Project 08-4320, in accordance with Purchasing By-law 37-2007;

And further, that the required documents be executed by the duly authorized signing officers of the Regional Corporation.

ETP-C4. Various Intersection Improvements at Regional Road 5 (Derry Road) and Regional Road 4 (Dixie Road), Capital Projects 99-4215, 99-4250, 05-4260, 06-4275, 00-4220, 00-4230 and 00-4240, Documents 2007-847T and 2006-225P – City of Brampton, Wards 3 and 8; and City of Mississauga, Ward 5

RECOMMENDATION GC-115-2008:

That the contract (Document 2007-847T) for the construction of intersections on Regional Road 5 (Derry Road West) at Vicar Gate and at Saint Barbara Boulevard, City of Mississauga, be awarded to Con-Ker Construction in the estimated amount of $1,174,000, (excluding applicable taxes), under Capital Projects 99-4215 and 99-4250, in accordance with Purchasing By-law 37-2007;

And further, that additional funds of $793,389 (excluding applicable taxes), be provided to Capital Projects 99-4215 ($370,200) and 99-4250 ($423,189) financed from the Development Charge Regional Roads Reserve, R3505;

And further, that the existing contract (Document 2006-225P) for engineering services with Delcan Corporation under Capital Projects 99-4215, 99-4250, 05-4260, 06-4275, 00-4220, 00-4230 and 00-4240, be increased by $913,700 (excluding applicable taxes), to cover the contract administration and construction supervision for the various intersections on Regional Road 5 (Derry Road West) and Regional Road 4 (Dixie Road), for a total commitment of $1,329,500 (excluding applicable taxes), in accordance with Purchasing By-law 37-2007.

ETP-C5. Regional Road Construction from Regional Road 9 (King Street) to Regional Road 50 (Highway 50/Queen Street) – Town of Caledon, Wards 4 and 5

RECOMMENDATION GC-116-2008:

That the Region of Peel proceed with the detailed design, construction, contract administration, and future maintenance of the proposed connecting arterial link road (by-pass), to be built in northwest Bolton, connecting Regional Road 9 (King Street) and Regional Road 50 (Highway 50/Queen Street), in the Town of Caledon;

And further, that the proposed connecting arterial link be known as Regional Road 150;

And further, that the Region of Peel By-law Numbers 95-2007 and 57-2005, also known as Road System and Consolidated Traffic By-law respectively, be amended by including the proposed Regional Road 150 when the roadway is nearing completion;

And further, that the necessary by-laws amending Regional By-laws 95-2007 and 57-2005 be presented to a future meeting of Regional Council for enactment;

And further, that the matter of jurisdiction of the road be referred to the Arterial Roads Review Ad hoc Steering Committee (ARRASC);

And further, that the report of the Commissioner of Environment, Transportation and Planning Services, dated April 21, 2008, titled “Regional Road Construction from Regional Road 9, (King Street) to Regional Road 50 (Highway 50/Queen Street) - Town of Caledon, Wards 4 and 5” be forwarded to the Town of Caledon, for information.

ETP-C6. 2006 Transportation Tomorrow Survey

Received

ETP-D. COMMUNICATIONS

ETP-D1. Debbie Sheffield, Legislative Coordinator, City of Mississauga, Memo dated March 28, 2008, Providing a Copy of a City of Mississauga Resolution and Report titled “Mississauga Natural Areas System”

Received

ETP-D2. Gary Wilkins, Humber Watershed Specialist, Toronto and Region Conservation Authority (TRCA), Letter dated April 2, 2008, Encouraging the Region of Peel to Develop Action Plans for Implementing the Actions Outlined in TRCA Report Card titled “A Report Card on the Health of the Humber River Watershed, 2007”

Received

ETP-D3. Kathy Stranks, Manager, Chair and CAO’s Office, Toronto and Region Conservation Authority (TRCA), Letter dated April 8, 2008, Providing a TRCA Resolution and Report titled “Biogas Market Development”

Received

HE-A. DEPARTMENTAL

HE-A1. Recognizing Canada Health Day, Nursing Week and Paramedic Week in the Region of Peel

RECOMMENDATION GC-117-2008:

That May 12, 2008 be proclaimed “Canada Health Day” in the Regional Municipality of Peel;

And further, that all Health Services staff be commended for their dedication to providing long term care, pre-hospital emergency medical services and public health programs.

RECOMMENDATION GC-118-2008:

That May 12 to 18, 2008 be proclaimed “Nursing Week” in the Regional Municipality of Peel;

And further, that all Health Services staff be commended for their dedication to providing long term care, pre-hospital emergency medical services and public health programs.

RECOMMENDATION GC-119-2008:

That May 19 to 23, 2008 be proclaimed “Paramedic Week” in the Regional Municipality of Peel;

And further, that all Health Services staff be commended for their dedication to providing long term care, pre-hospital emergency medical services and public health programs.

HE-B. PUBLIC HEALTH

HE-B1. Implementation of Small Drinking Water Systems Program

RECOMMENDATION GC-120-2008:

That the Regional Chair be authorized to execute the “Further Conditions for Small Drinking Water Systems (SDWS) Program Funding” Agreement set out in Appendix I to the report of the Commissioner of Health Services and the Medical Officer of Health, dated April 1, 2008, titled “Implementation of Small Drinking Water Systems Program”, to enable access to initial provincial program funding.

HE-B2.	Public Health - Healthy Sexuality Program Social Marketing Campaign (Oral)
		Presentation by Dr. David Mowat, Medical Officer of Health, Adele Lane, Manager and Vanessa Secan, Acting Supervisor, Healthy Sexuality Program, Communicable Diseases

Received

HE-C. COMMUNICATIONS

HE-C1. Mimi Lowi-Young, Chief Executive Officer, Central West Local Health Integration Network, Letter dated March 31, 2008 to Janette Smith, Commissioner of Health Services, Regarding Acuity Increase

Received

HS-A. INTERDEPARTMENTAL

HS-A1. St. John Fisher Neighbourhood Learning Place – City of Brampton, Wards 7 and 8

This item was dealt with earlier in the meeting

HS-B. HOUSING

HS-B1. 2008 Eva’s Award for Innovation – Peel Youth Village – City of Mississauga, Ward 4

This item was dealt with earlier in the meeting

HS-B2. Social Housing Provider Office Rental Charges for Community Agencies

RECOMMENDATION GC-121-2008:

That a new policy exempting non-profit community agencies, providing on-site support services to tenants/members with physical and/or mental health needs, from rental charges for office space within Peel social housing provider projects, as described in the report of the Commissioner of Human Services, and General Manager of Peel Living, dated April 9, 2008, titled “Social Housing Provider Office Rental Charges For Community Agencies”, be approved;

And further, that the proposed rent charge policy be applied to five community agencies currently utilizing space within Peel social housing buildings as office units: Peel Senior Link, March of Dimes, Participation House, Supportive Housing in Peel and the Victoria Order of Nurses (VON);

And further, that the proposed rental charge exemption for the five community agencies take effect on January 1, 2008;

And further, that future consideration for additional office space by community agencies be based in a manner that is consistent with the proposed rental charge policy and be dependent upon the financial impact on the Service Manager.

HS-C. ONTARIO WORKS IN PEEL

HS-C1. Canada-Ontario Labour Market Agreement

Received

HS-C2. Immigration Project – Labour Market Survey

Received

HS-D. COMMUNICATIONS

HS-D1. Monte Solberg, Minister of Human Resources and Social Development, Letter dated April 11, 2008, to Keith Ward, Commissioner of Human Services and General Manager, Peel Living, Thanking Him for Participating as the Master of Ceremonies during the Funding Announcement for Affordable Housing in Brampton on February 21, 2008

Received

F. OTHER BUSINESS

 F1. Resolution Regarding the Membership of Councillor Groves on the Humber Watershed Alliance Committee

RECOMMENDATION GC-122-2008:

Whereas, Regional Council by Resolution 2007-621 received a letter from the Toronto and Region Conservation Authority (TRCA) Watershed Management Division, seeking appointments of one Regional Councillor and one staff member to each of the Humber Watershed Alliance and the Etobicoke-Mimico Watersheds Coalition;

And whereas, Regional Council by Resolution 2007-622 appointed Caledon Regional Councillor Annette Groves to the Humber Watershed Alliance, for the term of June 2007 to June 2009, or until a successor is appointed;

And whereas, Regional Council by Resolution 2007-622 appointed Leilani Lee-Yates, Planner, to the Humber Watershed Alliance as the Region of Peel staff liaison, for the term of June 2007 to June 2009, or until a successor is appointed;

And whereas, Caledon Regional Councillor Annette Groves has requested resignation from the Humber Watershed Alliance effective immediately;

Therefore be it resolved, that Councillor Groves be removed from the Humber Watershed Alliance effective immediately;

And further, that Regional Chair Kolb be appointed to the Toronto and Region Conservation Authority (TRCA) Humber Watershed Alliance, for the term of April 2008 to April 2009, or until a successor is appointed;

And further, that Mark Head, Principal Planner, Region of Peel, be appointed to the Toronto and Region Conservation Authority (TRCA) Humber Watershed Alliance as the Region of Peel staff liaison, in place of Leilani Lee-Yates, for the term April 2008 to April 2009, or until a successor is appointed;

And further, that the Toronto and Region Conservation Authority (TRCA) be so advised.

Additional Items – Items F2 to F4 inclusive:

F2. May 22, 2008 General Committee Meeting

RECOMMENDATION GC-123-2008:

That the General Committee meeting scheduled for May 22, 2008 and the Regional Council meeting scheduled for May 29, 2008 be combined, to occur on May 22, 2008 to accommodate Members of Regional Council attending the 2008 Federation of Canadian Municipalities (FCM) Conference.

See also Approval of Agenda

F3. Ontario Corn Fed Beef Program (Oral)

Received

Councillor Thompson announced the availability of Ontario Corn Fed Beef in local grocery stores, noting that corn fed beef farmers follow a high standard of wholesome feeding and farm management practices assuring high quality beef. The Ontario Corn Fed Beef Program supports local Ontario family farms, several of which are situated in Caledon.

F4. Habitat for Humanity National Conference (Oral)

Received

Councillor Carlson advised that he had the honour of representing Regional Council at the Habitat for Humanity Annual Conference held in Mississauga and was very proud to speak to the more than 300 delegates in attendance about the recent donation of a parcel of land in Mississauga to the Habitat for Humanity – Mississauga.

G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb

Additional Item – Item G4:

G4. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose

This item was dealt with earlier in the meeting

Council opted not to move into closed session to consider the following items:

G1. Application for Approval to Expropriate Lands (A proposed or pending acquisition or disposition of land by the municipality or local board)

G2. Ontario Municipal Board Hearing, Minutes of Settlement (Litigation or potential litigation, including matters before administrative tribunals, affecting the Regional Corporation)

G3. Memorandum of Settlement: Canadian Union of Public Employees (CUPE) Local 966 (Bargaining Employees in the Long-Term Care Centres of Malton Village, Peel Manor, Sheridan Villa and Tall Pines) (Labour relations or employee negotiations)

RECOMMENDATION GC-124-2008:

That the recommendations contained within the confidential reports related to Items G1, G2 and G3 be forwarded to the May 8, 2008 meeting of Regional Council for approval and to become public upon adoption.

ADJOURNMENT

The meeting adjourned at 2:56 p.m.