The Regional General Committee met on October 20, 2005 at 9:41 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Regional Chair E. Kolb presided.

A. ROLL CALL

B. DECLARATIONS OF CONFLICTS OF INTEREST

C. APPROVAL OF AGENDA

RECOMMENDATION GC-216-2005:

That the agenda for the October 20, 2005, General Committee meeting be amended to include an update from the Medical Officer of Health regarding the Avian Flu;

And further, that the agenda for the October 20, 2005, General Committee meeting be approved, as amended.

D. DELEGATIONS/PRESENTATIONS

D1. Richard Hanneman, President, Salt Institute, and Ric Robertshaw, Director of Operations and Maintenance, Region of Peel, Presenting the Salt Institute Storage "Excellence" Award - Repeat Winner to Public Works, Operations and Maintenance Division, Copper Rd.

Received

Councillor Palleschi arrived at 9:44 a.m.

See also Items Related to Public Works - Item PW-C1

D2. Dr. Harry T. Earle, Medical Director, Peel Manor; Dr. Peter G. Bolland, Medical Director, Sheridan Villa and Dr. Joseph Niedoba, Medical Director, Davis Centre, Presenting the Annual Reports of the Long Term Care Facilities

Received

Councillor Adams arrived at 9:54 a.m.

See also Items Related to Human Services - Item HS-E1

Regional Chair Kolb recognized all three Medical Directors for their years of service to the Region of Peel and its community.

Chair Kolb presented Dr. Boland with a 30 year pin from the Region of Peel; Dr. Niedoba with a 20 year pin, and; Dr. Earle with a 15 year pin.

E. REPORTS AND COMMUNICATIONS

PL-A. Planning Policy and Research

PL-A1. Watershed Planning - From Recommendations to Municipal Policies: A Guidance Document

Received

PL-A2. Response to Recommendations from the Credit River Alliance

RECOMMENDATION GC-217-2005:

That the report of the Commissioner of Planning, dated October 2, 2005, titled "Response to Recommendations from the Credit River Alliance" be forwarded to the Credit River Alliance, Credit Valley Conservation, the Cities of Brampton and Mississauga and the Town of Caledon for their information;

And further, that the subject report be referred to the Peel Agricultural Advisory Working Group (PAAWG) and the Peel Federation of Agriculture for comments.

PL-B. Development Planning Services

PL-B1. World Town Planning Day - November 8, 2005

RECOMMENDATION GC-218-2005:

That November 8, 2005 be proclaimed "World Town Planning Day" in the Regional Municipality of Peel.

PL-C. COMMUNICATIONS

PL-C1. J. Humeniuk, President, Osprey Valley Resorts Inc., Letter dated September 19, 2005, Recommending Revisions to the Credit Valley Conservation Authority (CVC) Guidelines for the Review of Golf Course Developments

Received

PL-C2. Cheri Cowan, Clerk, Town of Caledon, Letter dated September 22, 2005, Advising that the Town of Caledon has Provided Funding to the Gray Association for Better Planning to Defray the Cost of the Court Case to Establish "Water Taking" as a Land Use under the Planning Act

Received

PL-C3. Susan Lathan, Deputy Clerk, The Regional Municipality of Halton, Letter dated October 6, 2005, Regarding the Regional Official Plan Amendment for the Ninth Line Corridor - Review of the Need for a Functional Planning Study for the Lower Base Line Area and Presentation of a Final Land Use Plan

Received

PL-C4. Credit Valley Conservation (CVC), Letter dated October 6, 2005, Regarding Notice of Public Open House Session to Present their New Regulation and Mapping Schedules for the Cities of Brampton and Mississauga

Received

PL-C5. Report of the Peel Agricultural Advisory Working Group (PAAWG) Meeting Held on June 2, 2005

Received

These items were dealt with later in the meeting

HO-A. Housing

HO-A1. Massachusetts Institute of Technology (MIT) Study: Effects of Mixed-Income, Multi-Family Rental Housing Developments on Single-Family Housing Values

Received

HO-A2. Canada-Ontario Affordable Housing Program: Housing Allowance Program Component

RECOMMENDATION GC-219-2005:

That participation by the Region of Peel in the Housing Allowance Program component of the Canada-Ontario Affordable Housing Program be authorized;

And further, that the Commissioner of Housing and Property and General Manager, Peel Living be authorized to sign a memorandum of agreement with the Ontario Ministry of Municipal Affairs and Housing (MMAH) that sets up the Housing Allowance Program administration and funding;

And further, that the Commissioner of Housing and Property and General Manager, Peel Living be authorized to develop delivery plans that identify target populations in Peel for involvement in this Housing Allowance Program;

And further, that the Commissioner of Housing and Property and General Manager, Peel Living be authorized to execute all landlord and other agreements as required by the terms and conditions of the Housing Allowance Program.

HO-B. COMMUNICATIONS

HO-B1. News Release: Ministry of Municipal Affairs and Housing, dated September 23, 2005, Announcing that Ontario will Co-Lead with the Federal Government the Development of a National Housing Framework

Received

Additional Item - Item HS-C

HS-C2. Update from the Medical Officer of Health regarding the Avian Flu (Oral)

Received

Dr. Hanif Kassam, Medical Officer of Health, advised that there is no evidence of human to human transmission of Avian Flu. Dr. Kassam confirmed that surveillance measures are in place at Pearson International Airport and a pandemic flu plan is in place at all levels of government.

HS-A. INTERDEPARTMENTAL

HS-A1. Great Beginnings, Early Childhood Development Initiative

Received

HEALTH

HS-B. Business and Information Services

HS-B1. Setting Directions for Public Health in Peel, 2005-2007 Update

Received

HS-C. Communicable Diseases

HS-C1. Influenza Immunization Campaign

Received

Additional Item - HS-C2

HS-C2. Update from the Medical Officer of Health regarding the Avian Flu (Oral)

This item was dealt with earlier in the meeting

HS-D. Family Health

HS-D1. Woman Abuse Screening-Health Professional Outreach

Received

HS-E. Long-Term Care

HS-E1. Annual Reports of the Long Term Care Medical Directors

Received

See also Delegations/Presentations - Item D2

HS-F. COMMUNICATIONS

HS-F1. P.M. Madill, Regional Clerk, The Regional Municipality of Durham, Letter dated September 9, 2005, Addressed to Paul Martin, Prime Minister of Canada, Advising that the Council of the Regional Municipality of Durham has Endorsed the Resolution Adopted by the Region of Peel Regarding Municipal Social Spending (Resolution 2005-750)

Received

See also Item HS-F2

HS-F2. Joyce Savoline, Regional Chair, The Regional Municipality of Halton, Letter dated September 19, 2005, Addressed to John Gerretsen, Minister of Municipal Affairs and Housing, Advising that the Council of the Regional Municipality of Halton has Endorsed the Resolution Adopted by the Region of Peel Regarding Municipal Social Spending (Resolution 2005-750)

Received

See also Item HS-F1

HS-F3. Cheri Cowan, Town Clerk, Town of Caledon, Letter dated September 20, 2005, Informing that the Council of the Town of Caledon passed Resolution W-402-2005 in Support of Chair Kolb's Letter dated September 9, 2005, Addressed to David Miller Regarding GTA Pooling

Received

MA-A. INTERDEPARTMENTAL

MA-A1. Maintenance of Water, Wastewater (Sewer) and Waste Management Systems Fees and Charges

RECOMMENDATION GC-220-2005:

That the User Fees and Charges included in the report of the Treasurer and Commissioner of Finance and the Commissioner of Public Works, dated October 20, 2005, titled "Maintenance of Water, Wastewater (Sewer) and Waste Management Systems Fees and Charges" be approved;

And further, that by-laws be presented for enactment to impose the water consumption rate, the wastewater (sewer) system fees and charges and the waste management systems fees and charges as described in the subject report;

And further, that the water, wastewater and waste management system fees and charges take effect on the day the by-laws are passed;

And further, that By-law Numbers 54-2004, 132-2004, 133-2004 and 134-2004 be repealed.

FINANCE

MA-B. Internal Audit

MA-B1. Report of the Audit Subcommittee (ASC-2005-5) meeting held on October 6, 2005

1. ELECTION OF CHAIR AND VICE-CHAIR

a) Election of the Audit Subcommittee Chair

RECOMMENDATION ASC-5-2005:

That Councillor N. Stewart be appointed Chair of the Audit Subcommittee for a term ending November 30, 2006 or until a successor is appointed.

b) Election of the Audit Subcommittee Vice Chair

RECOMMENDATION ASC-6-2005:

That Councillor N. Iannicca be appointed Vice Chair of the Audit Subcommittee for a term ending November 30, 2006 or until a successor is appointed.

2. DECLARATIONS OF CONFLICTS OF INTEREST

3. APPROVAL OF AGENDA

RECOMMENDATION ASC-7-2005:

That the agenda for the October 6, 2005, Audit Subcommittee meeting be approved.

4. DELEGATIONS/PRESENTATIONS

a) Internal Audit Accomplishments, Challenges and Direction for 2006 (Oral)
Presentation by Beate Wilson, Director, Internal Audit

Received

5. REPORTS

a) Employee Benefits Review

Received

b) Review of Water and Wastewater Capital Project Management

Received

6. COMMUNICATIONS

MA-C. Corporate Finance

MA-C1. Hydro One Brampton Operating-Connection Agreement

RECOMMENDATION GC-221-2005:

That the document "Operating-Connection Agreement Between Hydro One Brampton Networks Inc. and the Regional Municipality of Peel" be executed by the Region's duly authorized signing officers;

And further, that similar agreements with Enersource and Hydro One (Caledon) be executed as routine documents when these agreements are finalized.

MA-C2. 2005 Triannual Financial Report - August

RECOMMENDATION GC-222-2005:

That the budget for Capital Project 04-2715, a local improvement project for a sanitary sewer on Camilla Place, be increased by $87,000, financed from the Wastewater Capital Financing Stabilization Reserve R0242, bringing the total approved budget to $227,000 for this project.

CORPORATE SERVICES

MA-D. Clerk's

MA-D1. 2006 Regional Council and General Committee Meeting Schedule

Referred to the October 27, 2005 Regional Council meeting

MA-D2. Report of the Joint Peel-Caledon Accessibility Advisory Committee (AAC-2005-8) meeting held on October 11, 2005

A quorum of voting members was not present, and in accordance with section III-4(f) of the Region of Peel Procedural By-law 54-1999, as amended, the Joint Peel-Caledon Accessibility Advisory Committee received information from staff.

1. CALL TO ORDER

Items 4 a. through 8 inclusive were dealt with.

4. COMMUNICATION ITEMS

a. Glenn Barnes, Committee Chair, Joint Peel-Caledon Accessibility Advisory Committee, Letter dated September 27, 2005 to David Lepofsky, Chair, ODA Committee, Thanking him for his Efforts in Bringing Forward the Disability Movement in Ontario

b. Glenn Barnes, Committee Chair, Joint Peel-Caledon Accessibility Advisory Committee, Letter dated September 27, 2005 to Carol MacEachern, Regional Co-ordinator, Co-operative Housing Federation of Canada Supporting its Call for the Creation of New Co-operative Housing Accessible to All Persons in Canada

5. PRESENTATIONS

a. Town of Caledon Annual Accessibility Plan (Oral)
Presentation by Nadia Koltun, Town Counsel and Director of Legal Services, and Eriks Eglite, Director of Recreation and Property Services, Town of Caledon

b. Barrier Identification Tracking Tool (BITT) (Oral)
Presentation by Emily Tsoa, Acting Accessibility Specialist

c. "Making Way" Update (Oral)
Presentation by Emily Tsoa, Acting Accessibility Specialist

7. REPORT FROM THE ACCESSIBILITY PLANNING COORDINATORS

a. Colleen Grant, Town Prosecutor and Solicitor, Town of Caledon - August (Oral)

b. Colleen Grant, Town Prosecutor and Solicitor, Town of Caledon - September (Oral)

c. Emily Tsoa, Acting Accessibility Planning Specialist, Region of Peel

8. REPORT FROM THE ACCESSIBILITY ADVISORY COMMITTEE CHAIR

A quorum of voting members was achieved.

Items 2 and 3 were dealt with.

2. APPROVAL OF MINUTES

RECOMMENDATION AAC-21-2005:

That the minutes of the September 13, 2005 Joint Peel-Caledon Accessibility Advisory Committee meeting be approved.

3. APPROVAL OF AGENDA

RECOMMENDATION AAC-22-2005:

That an update on the Margaret Dunn Library in the Town of Caledon be added to the agenda under Other Business Items as Item 9a;

And further, that the agenda for the October 11, 2005 Joint Peel-Caledon Accessibility Advisory Committee meeting be approved, as amended.

4. COMMUNICATION ITEMS

a. Glenn Barnes, Committee Chair, Joint Peel-Caledon Accessibility Advisory Committee, Letter dated September 27, 2005 to David Lepofsky, Chair, ODA Committee, Thanking him for his Efforts in Bringing Forward the Disability Movement in Ontario

Received

b. Glenn Barnes, Committee Chair, Joint Peel-Caledon Accessibility Advisory Committee, Letter dated September 27, 2005 to Carol MacEachern, Regional Co-ordinator, Co-operative Housing Federation of Canada Supporting its Call for the Creation of New Co-operative Housing Accessible to All Persons in Canada

Received

5. PRESENTATIONS

a. Town of Caledon Annual Accessibility Plan (Oral)
Presentation by Nadia Koltun, Town Counsel and Director of Legal Services, and Eriks Eglite, Director of Recreation and Property Services, Town of Caledon

RECOMMENDATION AAC-23-2005:

That the third Annual Town of Caledon Accessibility Plan dated September 2005, with the endorsement of the Joint Peel-Caledon Accessibility Advisory Committee (AAC), be forwarded to the Council of the Town of Caledon for approval.

b. Barrier Identification Tracking Tool (BITT) (Oral)
Presentation by Emily Tsoa, Acting Accessibility Specialist

Received

c. "Making Way" Update (Oral)
Presentation by Emily Tsoa, Acting Accessibility Specialist

Received

6. REPORTS

7. REPORT FROM THE ACCESSIBILITY PLANNING COORDINATORS

a. Colleen Grant, Town Prosecutor and Solicitor, Town of Caledon - August (Oral)

Deferred to the November 1, 2005 Joint Peel-Caledon Accessibility Advisory Committee Meeting

b. Colleen Grant, Town Prosecutor and Solicitor, Town of Caledon - September (Oral)

Deferred to the November 1, 2005 Joint Peel-Caledon Accessibility Advisory Committee Meeting

c. Emily Tsoa, Acting Accessibility Planning Specialist, Region of Peel

Received

8. REPORT FROM THE ACCESSIBILITY ADVISORY COMMITTEE CHAIR

Deferred to the November 1, 2005 Joint Peel-Caledon Accessibility Advisory Committee Meeting

9. OTHER BUSINESS

a. Update on Margaret Dunn Library, Town of Caledon

Received

PEOPLE, INFORMATION AND TECHNOLOGY

MA-E. Information Technology Services

MA-E1. Konica Minolta Contract Extension - 2006

RECOMMENDATION GC-223-2005:

That Document #2000-239P awarded to Konica Minolta Business Solutions (CAN) for the lease of Convenience Copiers for the Region of Peel, Peel Living and Peel Regional Police be extended for a one year period from April 1, 2006 to March 31, 2007 at an estimated annual cost of $427,000 (excluding applicable taxes);

And further, that authority be given to extend this contract for similar requirements to the limit of the Purchasing Manager's authority where actual annual requirements exceed the estimates providing that they are within the approved current budget.

MA-F. COMMUNICATIONS

MA-F1. Cheri Cowan, Town Clerk, Town of Caledon, Letter dated September 21, 2005, to the Provincial Standing Committee on Regulations and Private Bills, Attaching the Written Submission of the Town of Caledon Endorsing the Resolution of the Region of Peel Opposing the Enactment of Bill 123 as it Currently Reads (Resolution 2005-1013)

Received

See also Items MA-F7 and MA-F9

MA-F2. Alert: Association of Municipalities of Ontario (AMO), dated September 21, 2005, Providing a Status Report on Bill 206 Regarding the Ontario Municipal Employees Retirement System (OMERS) and Expressing Concerns over the Short Timeframe for Municipalities and other Stakeholders to Comment

Received

See also Item MA-F4

MA-F3. Debbie Zimmerman, Chair, Board of Directors, Municipal Property Assessment Corporation (MPAC), Letter dated September 26, 2005, Providing Details on the Progress of the Province-Wide Assessment and its Impact on Ontario Municipalities

Received

MA-F4. Alert: Association of Municipalities of Ontario (AMO), dated September 27, 2005, Urging Municipalities to Review the Information Provided by the Ontario Municipal Employees Retirement System (OMERS) on the Potential Cost of the Bill 206 Supplemental Plans

Received

See also Item MA-F2

MA-F5. Harinder S. Takhar, Minister of Transportation, Letter dated September 27, 2005, Advising of the Terms and Conditions for the 2005 Ontario Transit Vehicle Program (OTVP)

Received

MA-F6. Member Communication: Association of Municipalities of Ontario (AMO), dated September 30, 2005, Providing the Start of Session Status for Various Bills Relating to Municipal Governments

Received

MA-F7. Alert: Association of Municipalities of Ontario (AMO), dated October 4, 2005, Providing a Model Resolution on Bill 123 and a Link to AMO's Written Submission to the Standing Committee and Verbal Presentation

Received

See also Items MA-F1 and MA-F9

MA-F8. Alert: Association of Municipalities of Ontario (AMO), dated October 5, 2005, Providing an Update on the Implementation of Federal Gas Tax Funding

Received

MA-F9. Denise Pratt, Legislative Coordinator, City of Brampton, Letter dated October 6, 2005, Attaching a City of Brampton Report on Bill 123 - Transparency in Public Matters Act, 2004

Received

See also Items MA-F1 and MA-F7

PW-A. INTERDEPARTMENTAL

PW-A1. Proposed Lease Agreement and Cost-Sharing Agreement for the Cheltenham/Terra Cotta Pumphouse at 14190 Creditview Road - Town of Caledon, Ward 2

RECOMMENDATION GC-224-2005:

That the Regional Municipality of Peel, as Tenant, enter into a Lease Agreement with the Corporation of the Town of Caledon, as Landlord, for 6,179 square feet (574.03 square metres) of equipment space at 14190 Creditview Road, in the Town of Caledon;

And further, that the Regional Municipality of Peel enter into a Cost-Sharing Agreement with the Corporation of the Town of Caledon to recover a portion of the construction costs for the expansion of the adjacent Town of Caledon fire station and community centre at 14190 Creditview Road in the amount of $1,020,000 to be deposited into Public Works Project 02-1835;

And further, that the Office of the Regional Solicitor be authorized to execute all necessary notices and other documents to register Notice of Lease.

PW-B. Administration

PW-B1. Comments on the Report of the Provincial Water Strategy Expert Panel

Received

PW-C. Operations and Maintenance

PW-C1. Salt Institute Storage "Excellence" Award - Repeat Winner

Received

See also Delegations/Presentations - Item D1

PW-D. Waste Management

PW-D1. Extension to the Fewster Drive Material Recovery Facility Operation and Maintenance Agreement

RECOMMENDATION GC-225-2005:

That the Fewster Drive Material Recovery Facility Operation and Maintenance Agreement, dated March 22, 2005, between the Region of Peel and Waste Management of Canada Corporation (WMCC) (formerly Canadian Waste Services Inc.), expiring October 31, 2005, be extended for up to three months, until January 31, 2006, at an estimated cost of $1,150,000 (excluding applicable taxes), for an estimated total of $16.75 million (excluding applicable taxes), under Cost Centre WW70210, in accordance with Purchasing By-law 62-2001;

And further, that the operation and maintenance of the Fewster Drive Material Recovery Facility during the extension period be performed at the Processing Fee in effect on May 1, 2005;

And further, that authority be given to extend this contract for similar requirements to the limit allowed by the approved budget where the actual requirements exceed the estimates;

And further, that approval be granted to award the contract for additional one month periods, based on satisfactory service, performance, and pricing, should the extension exceed the January 2006 date above.

PW-D2. Award of Contract Disposal and Collection Services

This item was dealt with later in the meeting

PW-D3. Fuel Price Escalation for the November 1, 2005 to March 31, 206 Extension of the 2000-2005 Rural Waste Collection Contract, Document 2005-076N

RECOMMENDATION GC-226-2005:

That the five month extension of the Agreement dated March 21, 2005, between the Region of Peel and Sandhill Disposal and Recycling Inc., for the period of November 1, 2005 to March 31, 2006 for the provision of rural waste collections services, be amended to include a fuel price escalation clause, as directed by Regional Council at its meeting on October 6, 2005;

And further, that the fuel price escalation formula presented in the report of the Commissioner of Public Works, dated October 17, 2005, titled "Fuel Price Escalation for the November 1, 2005 to March 31, 2006 Extension of the 2000-2005 Rural Waste Collection Contract, Document 2005-076N", be used during the five month extension period to adjust unit pricing on a monthly basis for the provision of rural waste collection services for the period of November 1, 2005 to March 31, 2006.

PW-E. COMMUNICATIONS

PW-E1. Dennis Darby, Chair, Stewardship Ontario and Gemma Zecchini, Chair, Waste Diversion Ontario, Letter dated September 30, 2005, Regarding the Second Instalment of Stewardship Ontario Funding for 2005 to Help Pay for Blue Box Recycling Program

Received

PW-E2. News Release: The Association of Municipalities of Ontario (AMO), dated October 6, 2005, Advising of a Free Recycler Workshop to be held on November 3, 2005

Received

F. OTHER BUSINESS

G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb

Committee moved In Camera at 11:31 a.m.

G1. A proposed or pending acquisition or disposition of land by the municipality or local board

G2. A proposed or pending acquisition or disposition of land by the municipality or local board

G3. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose

Committee moved out of In Camera at 12:07 p.m.

Items Related to Public Works - Item PW-D2 was dealt with.

PW-D2. Award of Contract Disposal and Collection Services

Referred to the October 20, 2005 Special Regional Council meeting

 

ADJOURNMENT

The meeting adjourned at 12:08 p.m.